Raven Brown
Irvine
Summary
Talented Operations Coordinator successful at supervising and directing daily efforts of project teams and developing effective work procedures and processes. Results-oriented and organized with extensive experience working in fast-paced environments to consistently meet operational targets.
Overview
8
8
years of professional experience
Work History
Test Site Project Coordinator
Anduril Industries
Costa Mesa
09.2025 - 04.2026
- Coordinated travel logistics for clients across various destinations.
- Managed itineraries and travel schedules efficiently.
- Communicated with vendors to secure travel arrangements and accommodations.
- Maintained accurate records of travel expenses and arrangements.
- Provided timely updates on changes in flight schedules or other related issues affecting travelers.
- Reviewed vendor statements to resolve discrepancies and ensure timely payments.
- Collaborated with team members to streamline invoice processing workflows.
- Communicated with vendors to clarify billing issues and confirm payment terms.
- Trained new staff on invoice processing procedures and software usage.
- Designed and implemented integration solutions for diverse applications and systems.( Airtable)
- Maintained documentation for integration processes, specifications, and architectural designs.
- Analyzed existing systems for gaps in functionality and identified areas for improvement.
- Created a database of client information using software programs such as Excel or Access.
- Created reports in Excel on a regular basis to track departmental progress.
- Coordinated internal communications to ensure consistent messaging across departments
- ( Slack, Zoom, Outlook, Signal. )
Workplace Experience Operations Coordinator
CBRE
Irvine
04.2025 - 09.2025
- Facilities Operations & Compliance – Managed daily facilities operations, supported building audits, and ensured compliance with safety, security, and facility standards.
- Onboarding & Workplace Experience – Developed and maintained new-hire welcome documentation and supported onboarding to ensure a smooth employee and visitor experience.
- Event Coordination & Execution – Coordinated and executed corporate event setups, ensuring smooth logistics, timely execution, and successful delivery.
- Vendor & Contract Management – Managed vendor relationships, service contracts, and maintenance requests to ensure timely resolution and adherence to safety standards.
- Systems & Communication Tools – Utilized SI7, Microsoft Outlook, Teams, Slack, and MyBy (MyKoopa) to streamline communication, ticketing, and facilities workflows.
- Communications & Design – Created internal newsletters and communication materials using Canva and other design platforms to support employee engagement.
- Budgeting & Cost Control – Assisted with budgeting, expense tracking, and cost-control initiatives while maintaining operational efficiency.
Sr Service Office Coordinator
MeridianLink
Costa Mesa
05.2024 - 04.2025
- Office Administration & Records Management – Created and maintained organized paper and electronic filing systems; regularly updated employee contact lists in accordance with company policies.
- Ticketing & Project Support (Jira) – Assisted with special projects by opening, managing, and closing Jira tickets; supported cross-department administrative requests.
- Mailroom & Office Operations – Managed daily incoming and outgoing mail distribution and coordinated office procedures to ensure operational efficiency.
- Scheduling & Calendar Management – Scheduled staff appointments and meetings using Microsoft Outlook calendars.
- Supplies & Inventory Management – Monitored office supply inventory, evaluated new products, and placed and expedited orders as needed.
- Cross-Functional Administrative Support – Provided administrative support across departments using Jira, Excel, and Microsoft Outlook.
Security Operations Coordinator
Supernal Aerospace
Irvine
01.2023 - 04.2024
- Providing access and access badges to new and current employees using Entrapass web
- Providing weekly and monthly reports to C-level employees and Human Resource
- Providing fleet management for company vehicles using Excel keep track of vehicles
- Submitting POs and PRs and Travel through SAP
- Collaborated with other departments to create a safe working environment for all employees.
- Managed security systems within the building such as access control systems and Cameras with JCI
- Ensured compliance with safety regulations through regular inspection of fire extinguishers, smoke alarms, exit signs.
Facilities Coordinator
Jacobs Engineering
Irvine
07.2022 - 01.2023
- Provided support for events held at the facility by arranging catering services and setting up meeting rooms according to client specifications.
- Established relationships with local contractors to facilitate quick response times when repairs were needed.
- Assisted with relocations and remodeling projects, including ordering furniture and supplies.
- Coordinated maintenance activities with outside vendors to ensure timely completion of projects.
- Ensured compliance with safety regulations through regular inspection of fire extinguishers, smoke alarms, exit signs.
- Managed security systems within the building such as access control systems and CCTV cameras.
- Responded to emergency situations within the building, such as fires or flooding, by coordinating clean up efforts with appropriate personnel.
- Monitored and maintained the facility's HVAC system, ensuring optimal temperature and humidity levels.
- Checked common areas and conference rooms regularly to verify cleanliness and order.
Buncher Family Law
Executive Assistant
Irvine
05.2018 - 06.2022
- Executive Liaison & Communication – Acted as a primary liaison between executives and internal/external stakeholders to ensure seamless communication and coordination.
- Calendar, Travel & Meeting Management – Managed complex executive calendars, coordinated travel logistics, and planned meetings and events for senior leadership.
- Administrative & Financial Support – Prepared contracts, invoices, purchase orders, reports, presentations, and meeting materials; tracked departmental expenses in compliance with budgets.
- Vendor, Inventory & Facilities Coordination – Coordinated vendors for office repairs and services; managed inventory control and office supply ordering to prevent shortages.
- Records, Reporting & Data Management – Maintained confidential filing systems, performed accurate data entry in Excel, prepared reports, and distributed meeting notes and action items.
- Trained new receptionists on procedures and customer service standards.
Education
Bachelor's Science Business Management -
California State University-Fullerton
Fullerton, CA07-2027
Associates degree in Business Administration -
Irvine Valley College
Irvine, CA05.2022
High School Diploma - Child Care And Business Management
Antelope Valley High School
Lancaster, CA05.2018
Skills
- SAP Concur
- Jira
- Slack
- Airtable
- Microsoft Teams
- Microsoft PowerPoint
- Microsoft Outlook
- My Buy
- Oracle PR & ERP
- Team-oriented skill
- Customer service skill
- Strong client interaction skills
- Detailed Oriented
- Receptionist Front Desk Skills
- Multitasking
- Shipping & Receiving
- Badging Access Control Entrapass Web
References
- Adesh Prasad 623 398 5595
- David Baker, (425) 248-9553
- Ailene Ware, 9494013456, Wareailene57s@gmail.com
Timeline
Test Site Project Coordinator
Anduril Industries
09.2025 - 04.2026
Workplace Experience Operations Coordinator
CBRE
04.2025 - 09.2025
Sr Service Office Coordinator
MeridianLink
05.2024 - 04.2025
Security Operations Coordinator
Supernal Aerospace
01.2023 - 04.2024
Facilities Coordinator
Jacobs Engineering
07.2022 - 01.2023
Buncher Family Law
Executive Assistant
05.2018 - 06.2022
Bachelor's Science Business Management -
California State University-Fullerton
Associates degree in Business Administration -
Irvine Valley College
High School Diploma - Child Care And Business Management
Antelope Valley High School