Rebecca Brewer
South Elgin,IL
Summary
Resourceful Administrative Assistant known for high productivity and efficient task completion. Specialize in calendar management, travel and event arrangements, and report preparation. Excel in communication, time management, and problem-solving skills and all aspects of office management to ensure seamless support to executive-level staff as well as maintaining an upbeat, productive and efficient office atmosphere on a day to day basis.
Overview
20
20
years of professional experience
Work History
Administrative Assistant
Skyjack
West Chicago, IL
08.2023 - 02.2025
- Scheduled appointments for executives with external parties such as vendors or suppliers.
- Made travel arrangements to provide executives seamless and travel policy-approved business trips.
- Ensured that all relevant paperwork was completed accurately prior to submission for approval.
- Monitored inventory levels of office supplies and placed orders when necessary.
- Researched and prepared information for presentations to high-level executives.
- Scheduled and arranged travel and hotel reservations for meetings, conferences and seminars.
- Conducted research on various topics as requested by executives or senior management personnel.
- Performed data entry tasks into various software programs including MS Excel spreadsheets.
- Assisted in organizing conferences, seminars and other events as directed by the executives.
- Prepared reports, presentations, agendas, minutes, and other documents as needed by the executive staff.
- Managed all aspects of catering needs for special events hosted by the organization.
- Oversaw inventory control processes ensuring availability of supplies at all times.
- Managed and tracked expenses to meet company budget requirements.
- Opened, read and replied to e-mails, letters and correspondence on behalf of executives.
- Greeted visitors warmly upon arrival at the office premises.
- Provided excellent service and attention to customers when face-to-face or through phone conversations.
- Demonstrated strong problem-solving skills, resolving issues efficiently and effectively.
- Updated and maintained databases with current information.
Administrative Assistant
Stabila, Inc
04.2022 - 08.2023
- Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
- Restocked supplies and placed purchase orders to maintain adequate stock levels.
- Executed record filing system to improve document organization and management.
- Scheduled office meetings and client appointments for staff teams.
- Received and sorted incoming mail and packages to record, dispatch, or distribute to correct recipient.
- Created and maintained databases to track and record customer data.
- Processed customer orders accurately and within agreed timeframes to meet service standards.
- Interacted with vendors, contractors and professional services personnel to receive orders, direct activities, and communicate instructions.
- Volunteered to help with special projects of varying degrees of complexity.
Scheduling Coordinator
Apex Exteriors, Inc. - Roofing - Siding - Windows
07.2016 - 09.2021
- Managed daily scheduling conflicts to reduce operational backlogs and support full shift-coverage.
- Proactively identified scheduling issues and developed quick solutions to promote efficiency and profitability.
- Communicated scheduling changes to staff members, implementing proof-of-receipt to reduce errors.
- Developed strong working relationships with management and executive team through effective scheduling and communication skills.
- Worked with manager and supervisor to plan and coordinate production schedules.
- Implemented time-blocking and schedule notifications to optimize time management.
- Oversaw appointment scheduling and itinerary coordination for both clients and personnel.
Administrative Assistant
Irwin Contracting
03.2005 - 11.2011
- Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
- Restocked supplies and placed purchase orders to maintain adequate stock levels.
- Executed record filing system to improve document organization and management.
- Scheduled office meetings and client appointments for staff teams.
- Received and sorted incoming mail and packages to record, dispatch, or distribute to correct recipient.
- Created and maintained databases to track and record customer data.
- Developed and updated spreadsheets and databases to track, analyze, and report on performance and sales data.
- Assisted development and implementation of new administrative procedures.
- Drafted correspondence and other documents for CEO and department heads in company's voice.
- Assisted coworkers and staff members with special tasks on daily basis.
- Built and maintained excellent customer relationships through timely response to inquiries and going above and beyond to accommodate unusual requests.
- Interacted with vendors, contractors and professional services personnel to receive orders, direct activities, and communicate instructions.
Education
Associate of Applied Science - Business Administration
Elgin Community College
Elgin, IL01-2026
Associate of Applied Science - Business Administration
St. Petersburg College
Clearwater, FLSkills
- Records Management
- Customer Relations
- Project Planning
- Technical Support
- CRM Software
- Prioritization
- Proper phone etiquette
- Presentation development
- Office management
- Executive support
- Detailed Meeting Minutes
- Coordination
- Advanced MS Office Suite Knowledge
- Schedule Management
- Calendar Management
- Meeting planning
- Document preparation
Timeline
Administrative Assistant
Skyjack
08.2023 - 02.2025
Administrative Assistant
Stabila, Inc
04.2022 - 08.2023
Scheduling Coordinator
Apex Exteriors, Inc. - Roofing - Siding - Windows
07.2016 - 09.2021
Administrative Assistant
Irwin Contracting
03.2005 - 11.2011
Associate of Applied Science - Business Administration
Elgin Community College
Associate of Applied Science - Business Administration
St. Petersburg College