I am writing to express my interest in the Executive Administrative Assistant position. I have extensive Executive Administrative experience, strong computer skills, and expertise in travel, organizational tasks, event management, and expense handling, providing me with a solid foundation in this role. What sets me apart as an exceptional executive assistant is my proactive nature, engagement, passion for my work, and a strong drive to excel. I actively participate in my organization and have the ability to anticipate challenges, which allows me to plan for the unexpected. I also assess needs and address any gaps to enhance the effectiveness of my leadership. I am a people-oriented individual who collaborates well with colleagues at all levels within the organization and the community. Based on the qualifications you are seeking, I believe I would be a great fit for your team.
Hi, I’m
Rebecca Wood
Coeur d'Alene,ID
Summary
Overview
17
years of professional experience
Work History
Clearwater Paper Corporation
Manager I - Executive Assistant, HR & Corp Event Coordinator
02.2014 - Current
Job overview
- Executive Assistant to CEO, CFO, HR VP, and various Senior Leadership team members
- My daily tasks involve proactive time management and oversight of leadership calendars, preparing for meetings, relaying important information, managing expense reports through Concur, and addressing travel needs
- I actively seek out best practices to enhance the efficiency of day-to-day operations for my leadership team
- I coordinate large-scale meetings and events, overseeing all aspects including travel arrangements, meeting spaces, catering, and transportation
- I also manage any unexpected challenges that may arise during these events to ensure they run smoothly and successfully while staying within budget guidelines
- I have extensive experience in HR practices and audits, and I am proficient in the UKG system
- Additionally, I am responsible for coordinating and maintaining our office space, managing the office coordinator role, and liaising with vendors
- I am trained in JDE and Purchase Order management, which helps streamline vendor payments
- Furthermore, I oversee and engage employees by proactively coordinating gifts for holidays and special occasions
- I plan and arrange engagement initiatives for all corporate employees in collaboration with multiple administrators across the organization
- I have also attended and received travel management certification from the Global Business Travel Association, and I am a member of the Employee Engagement and Diversity, Equity & Inclusion committee
Gritman Medical Center
Executive Administrative Assistant
08.2008 - 02.2014
Job overview
- Company Overview: local non-profit hospital
- Executive Administrative Assistant to CEO and CFO of local non-profit hospital
- Organized daily calendar and tasks for CEO and CFO, board members, and senior leaders as needed
- Coordinated meeting location, catering and gifts, preparation of documents and recording of Executive and General Board Meeting minutes
- Managed community events, speaking engagements and scheduling for senior leadership team members
- Proactively did rounds daily and reported back to CEO on patient, family improvements and coordinated updates and managed remodels as needed with internal maintenance department
- Co-founded non-profit cancer program under hospital foundation to serve community need identified after being out in the community and receiving feedback
- Awarded Brightest Star Award from Idaho State Governor for exceptional work done with non-profit work
- Local non-profit hospital
Education
Lewis Clark State College
Administrative Management
01.2016
University Overview
University of Idaho
Public Relations
01.1999
University Overview
Skills
- Complex calendar expert
- Travel management
- Technically savvy
- People skills
- Time management
- Written & verbal skills
- Organization & event planning
- Critical thinker
- Problem solver
Communication Skills
Communication Skills
I am a dynamic and creative problem-solver who excels in fast-paced environments. I have a proven track record of managing stressful situations with strong problem-solving and organizational skills. I work effectively with individuals at all levels within an organization and in the community. I actively seek opportunities to streamline processes and improve workflows, fostering a positive and proactive work environment for leaders and executives. Additionally, I focus on creating outreach efforts that engage both employees and the communities they serve.Awards Hobbies
Awards Hobbies
- Co-Founder, Non-profit, Northwest Cancer Foundation of Hope, 2013
- State of Idaho, Governor's Shining Star Winner, 2013, For non-profit work
- Outdoors, Avid hiker, Kayaker, Running, Working out, Spending time with kids, family, and friends
Timeline
Manager I - Executive Assistant, HR & Corp Event Coordinator
Clearwater Paper Corporation
02.2014 - Current
Executive Administrative Assistant
Gritman Medical Center
08.2008 - 02.2014
Lewis Clark State College
Administrative Management
University of Idaho
Public Relations
Similar Profiles
Chad HeikkinenChad Heikkinen
Lurgi Operator at Clearwater Paper CorporationLurgi Operator at Clearwater Paper Corporation
Wes MurphyWes Murphy
Electrical and Instrument Technician at Clearwater PaperElectrical and Instrument Technician at Clearwater Paper
Alexandra Alvarez-TostadoAlexandra Alvarez-Tostado
Manufacturing Production Associate at Clearwater PaperManufacturing Production Associate at Clearwater Paper