Rejoice Afi Tamakloe

• Assisting Deputy Director Research Policy Planning Monitory and evaluation to provide administrative support for smooth running of Directorate of hospital
• Arranging meetings and conferences
• Writing minutes
• Writing letters, circulars and memos
• Receive and register all incoming correspondence
• Dispatch all outgoing letters
• Create and maintain subject files for all subject area
• File letters and their relevant attachments in appropriate files
• Put in measures to ensure proper custody and retrieval of files
• Weed files as and when due
• Prepare and submit routine and periodic reports in accordance with set deadlines
• Perform any other official duty that may be assigned by any officers of the directorate

• Answered multi-line phone system and greeted callers enthusiastically.
• Scheduled appointments and conducted follow-up calls to clients.
• Maintained office supplies inventory by checking stock and ordering new supplies.
• Provided clerical support to 15 company employees by copying, faxing and filing documents.
• Responded to emails and other correspondence to facilitate communication and enhance business processes.
• Completed accurate daily report documents, memos and invoices.
• Handled daily scheduling tasks and provided administrative support for entire organization.
• Recorded expenses and maintained accounting records daily.
• Entered data into [Cashbook Software] system and updated customer contacts with information to keep records current montly.
• Drafted agendas, recorded minutes and created documents for meetings.
• Reviewed and balanced daily bank deposits and deposit report.
• Recorded daily financial transactions using Microsoft excel and handled payments of accounts.
• Coordinated travel arrangements by booking airfare, and ground transportation for directors and staff.

• Assist Executive Officer/Human Resource to provide administrative support to District Director by:
• Arrange meetings and conferences
• Write minutes
• Quickly learned new skills and applied them to daily tasks, improving efficiency and productivity.
• Write letters, circulars and memos
• Receive and register all incoming correspondence daily
• Dispatch all outgoing letters daily
• Create and maintain subject files for all subject area
• File letters and their relevant attachments in appropriate files
• Prepare and submit routine and periodic reports in accordance with set deadlines
• Weed files as and when due
• Perform any other official duty that may be assigned by Executive Officer/Human Resource or District Director of Health Service
• Perform any other official duty that may be assigned by Executive Officer/Human Resource or District Director of Health Service

• Data Entry of Inpatients Information using Patients Folders daily
• Regularly update patients’ Information especially Admitted Patients in Hospital Administration and Management Software (HAMS)
• Update District Health Information Management System (DHIMS) database to ensure early submission to next level weekly.
• Registration of Patients both new and old and giving Patients, Identification Numbers daily
• Filling of Patients’ Folder daily
• Ensure that the following forms are clipped together and put in the Folder of every patient
  • Front Index Sheet
  • Nurses Note Sheet
  • Doctors Clinical Abstract Sheet
  • Doctors Treatment Sheet
  
• that following forms are clipped together and put in folder Sheet

· Doctors Clinical Abstract Sheet

· Doctors Treatment Sheet

• Receive Folders brought from Consulting Rooms and cross Check if all Folders have been returned daily
• Verify if returned folders have all the loose sheets and the list of Non-Returned Folders every day to enhance tracing of missing folders
• Filling of Folders returned from consulting rooms according to laid down procedures of the Hospital.
• Compile Data on number of patients seen each day after close of work each day.

• Operated cash register for cash, check and credit card transactions with excellent accuracy levels.
• Worked flexible schedule and extra shifts to meet business needs.
• Answered questions about prepaid cards and addressed customer concerns daily.
• Maintaining monthly, weekly and daily report of transactions
• Receive payment by cash and checks daily
• Counts money, give change and issues receipt for funds received daily