Rena Johnson
Chinle IHS
Chinle,AZ
1
Certification
32
years of professional experience
Dedicated and dependable professional seeking a Safety Assistant position where I can apply my administrative experience, attention to detail, bilingual communication skills in Navajo and English, and commitment to workplace safety to support employees, ensure compliance with safety procedures, and contribute to a safe and efficient work environment.
Work History
Secretary
19 Years 4 Months- Served as the primary administrative and program support staff for the Safety Officer, Security Department, and Quality Management Division in a federal healthcare facility. Provided comprehensive administrative, financial, procurement, safety, emergency preparedness, and regulatory compliance support to ensure compliance with federal healthcare accreditation and occupational safety standards.
- Safety and Regulatory Compliance
- Assisted the Safety Officer in developing, coordinating, and implementing occupational safety and environmental safety programs in accordance with Occupational Safety and Health Administration (OSHA), National Fire Protection Association (NFPA), and The Joint Commission standards.
- Conducted weekly environmental rounds and departmental safety inspections to identify workplace hazards, evaluate regulatory compliance, document deficiencies, and recommend corrective actions.
- Prepared detailed inspection reports, tracked corrective actions, and maintained documentation supporting regulatory compliance and accreditation readiness.
- Assisted with emergency management activities, including coordinating and evaluating fire drills, disaster exercises, emergency preparedness training, and Code Drill exercises throughout the medical facility.
- Collaborated with department managers and supervisors to resolve identified safety issues and improve workplace safety practices.
- Worked with the Navajo Area Office Deputy Director for Safety on Environmental Safety Management initiatives and hazardous waste management to ensure compliance with environmental regulations.
- Joint Commission Accreditation
- Played a significant role in preparing the facility for multiple Joint Commission accreditation surveys, including 2010, 2015, 2016, and 2019.
- Assisted the Quality Management Director and departmental leadership in coordinating survey preparation activities, reviewing compliance documentation, conducting mock surveys, organizing required records, and ensuring departments were survey ready.
- Maintained accreditation documentation and monitored corrective actions to support continuous compliance with Joint Commission standards.
- Procurement and Financial Management
- Prepared purchase requisitions using the Unified Financial Management System (UFMS) to procure equipment, supplies, and services for the Quality Management Division.
- Coordinated with Receiving and Accounts Payable to ensure timely receipt of goods, invoice reconciliation, and vendor payment processing.
- Served as a Level II Contracting Officer's Representative (COR II), monitoring contractor performance and ensuring compliance with contract requirements.
- Served as a Government Purchase Card holder responsible for purchasing supplies and services in accordance with Federal Acquisition Regulation (FAR), HHS, and IHS procurement policies.
- Reconciled division accounts, maintained financial spreadsheets, tracked expenditures, prepared budget reports, and monitored financial transactions to ensure accountability and compliance.
- Administrative and Program Management
- Managed administrative operations supporting Quality Management programs, including Safety, Security, Risk Management, Infection Prevention and Control, Utilization Management, Employee Health, and Switchboard Services.
- Maintained employee mandatory training records and certification files to ensure compliance with federal and accreditation requirements.
- Updated annual records management file plans and maintained official program records in accordance with federal records management policies.
- Managed Health Systems Automation and Informatics databases and generated reports supporting Quality Management operations.
- Travel and Fleet Management
- Coordinated employee travel authorizations and travel documentation using CGE.
- Maintained monthly Government Services Administration (GSA) vehicle mileage records and submitted required reports to Support Services.
- Time and Attendance Administration
- Served as Timekeeper for the Quality Management Division, Security Department, and Switchboard staff.
- Processed biweekly time and attendance records, maintained leave balances, updated tours of duty, processed personnel actions affecting timekeeping, and ensured compliance with federal payroll and leave regulations.
- Assisted employees and supervisors with leave administration, timekeeping questions, premium pay, and related payroll matters.
- Committee and Human Resources Support
- Served as administrative support for the Safety Committee by preparing agendas, recording meeting minutes, maintaining committee files, and tracking follow-up actions.
- Coordinated personnel actions with Capital HR, including recruitment requests, onboarding activities, and employee separation documentation.
- Maintained confidential personnel and administrative records while ensuring compliance with federal privacy and records management requirements.
- Throughout this position, demonstrated the ability to manage multiple priorities simultaneously while providing administrative, financial, procurement, and safety program support within a complex federal healthcare environment. Recognized for strong organizational skills, attention to detail, regulatory knowledge, and the ability to work effectively with multidisciplinary teams to support patient, employee, and visitor safety.
Office Management Assistant/Property Management Manager/Housing Manager
5 Years 3 Months- As Property Manager, I work with BIA/Region Office of Facility Management in Gallup, and Property Inventory: tagged all receiving goods input in database for inventory, keep records for all Government Buildings for any Cap and Non-Cap assets. Ordering, place requisition for Purchase orders and call vendors to get updates on supplies. Run timesheets for Facility employees, type memos, input data into database for Maintenance Workers, customer service, answer telephone calls, reconcile requisition and with receiving goods to send document to Business Office for vendor payments.
- Housing Manager: Assist in onsite housing management, housing projects, billeting facilities, and other accommodations such as transient new incoming staff. To administer, supervise, perform work involved in the evaluation of housing management programs, development of administrative procedures.
Circulation Assistant
4 Years 4 Months- Train new employees input information into database, run duplicate addresses and delete them from system. Work with editors during audits.
Office Admin/Data Entry
11 Months- Input COD tags into database, proof paperwork, customer service, and type memos.
Data Entry/Output Tech.
1 Year 2 Months- Input accounts in bank system, customer service, bank transaction.
Education
High School
- Business Administration
- Business Administration
Skills
Windows 2010
Microsoft Word/Excel/Outlook/Access/Power Point/AutoCad/PSC Scanner
Good Internet Skills
Excellent Phone Abilities/Message Taking
Great Communication Skills
Certification
- IS-00005.a An Introduction to Hazardous Materials
- IS-00100.a Introduction to the Incident Command System
- IS-00200.a ICS for Single Resources and Initial Action Incidents
- IS-00300 Intermediate Incident Command System
- IS-00700.a An Introduction national Incident Management system (NIMS)
- IS-00700.b An Introduction National Response Framework
- IS-00907 Active Shooter: What you Can Do.
- OSHA
- NFPA
- CMS
- The Joint Commission
- Emergency Management
- Safety Compliance
- Environmental Rounds
- Hazard Identification
- Procurement
- COR II
- Government Purchase Card
- UFMS
- Time and Attendance
- Records Management
- Program Management
- Quality Management
- Hazardous Waste
- Federal Regulations
- Administrative Management
- Healthcare Accreditation
Timeline
Secretary
Chinle IHS
03.2007 - CurrentRead More
Office Management Assistant/Property Management Manager/Housing Manager
Rough Rock Community School
09.2001 - 12.2006Read More
Circulation Assistant
Virgo Publishing Company
01.1997 - 05.2001Read More
Office Admin/Data Entry
UPS Headquarters (Manpower SVC)
01.1996 - 12.1996Read More
Data Entry/Output Tech.
Bank One of Arizona
10.1994 - 12.1995Read More
Gateway Community College
from Business Administration
Read More
Dine College
from Business Administration
Read More
Red Mesa High School
High School
Read More