Rhoda Shugars

• COORDINATED ALL DAILY OPERATIONS FOR THE BASKETBALL PROGRAM, INCLUDING PRACTICE SCHEDULES, TRAVEL PLANNING, AND FACILITY RESERVATIONS.
• MANAGED LOGISTICS FOR HOME AND AWAY CONTESTS, ENSURING SMOOTH TRANSPORTATION, LODGING, MEALS, AND EQUIPMENT NEEDS.
• SUPPORTED STUDENT ATHLETES WITH ACADEMIC MONITORING, STUDY HALL TRACKING, AND ELIGIBILITY DOCUMENTATION.
• MAINTAINED COMPLIANCE WITH NJCAA AND INSTITUTIONAL RULES, HANDLING REQUIRED PAPERWORK AND REPORTING.
• ORGANIZED RECRUITING LOGISTICS, INCLUDING PROSPECT COMMUNICATION, CAMPUS VISITS, AND RECRUITING DATABASES.
• OVERSAW PROGRAM BUDGET TRACKING, PURCHASE ORDERS, AND EQUIPMENT INVENTORY.
• ASSISTED WITH GAME-DAY OPERATIONS, INCLUDING SETUP, STAFFING, AND COORDINATION
• DEPARTMENT PERSONNEL

• HELPED RUN BASKETBALL CAMPS, CLINICS, FUNDRAISING EVENTS, AND COMMUNITY OUTREACH ACTIVITIES.
• MANAGED TEAM COMMUNICATIONS AND SUPPORTED SOCIAL MEDIA UPDATES AND PROMOTIONAL EFFORTS.

• Manages the daily activities of Administrative Coordinator 4 and 3. Which includes annual physical inventory, accounting, data entry, equipment tagging, and equipment disposition.
• Performs sample audits to assure accuracy in tagging
• Run weekly Auxiliary reports, and review coding on order entries
• Reconcile additions to the Health Sciences Center’s financial accounting system every month
• Manage the daily operations of the PeopleSoft Asset Management database, submit change requests and update LPAA Asset Works database
• Depreciation is calculated for the assets, accounting entries are created, depreciation entries are created, the periods are closed, and information is journalized.
• Maintain daily vehicle usage logs, tracking driver name, destination, mileage, fuel consumption, and maintenance needs for 30+ university-owned vehicles.
• Ensure vehicle records meet internal policy and Louisiana state compliance standards, including inspection timelines and insurance documentation.
• Coordinate preventive maintenance schedules with internal and external service providers using odometer logs and usage tracking.
• Process vehicle reservation requests and ensure timely key check-in/out and accountability.
• Generate monthly reports for supervisors on vehicle utilization, costs, and overdue maintenance items.
• Support university audits by organizing accurate trip logs, fuel card receipts, and maintenance records.
• Provided clerical support to the campus operations department, including filing and data entry of vehicle, maintenance, and equipment logs.
• Reviewed and approved supplier production processes, verifying outputs for quality control and documenting for archival.
• Conducted training on quality material control system requirements and processes for complex production lifecycles, supporting organizational leadership in innovative process design.

• Maintained all assets over $5K by computer and tags
• Performed annual equipment inventory of all university departments
• Maintained equipment for Georgia Tech and Georgia State Universities related to dual faculty appointments/departmental with Emory
• Worked with Internal Auditing on a semi-annual basis
• Reconciled monthly reports for Assets Management
• Assisted with Space Survey for University
• Resolved customer complaints/concerns and ensured efficient resolution of problems/concerns
• Worked with Controller’s Office to submit Retroactive Salary Transfers (RST) using PeopleSoft System
• Created Journal transfers to ensure accuracy of accounting for department and projects
• Assisted with Other Duties and Responsibilities as directed
• Gathered and organized materials to support operations.
• Entered data, generated reports, and produced tracking documents.

• Assisted Cost Studies Financial Coordinator with tagging and monitoring large equipment purchases related to all grants and contracts activities for the University.
• Applied check deposits related to grants and contracts as well as electronic wire transfers.
• Report discrepancies to Grants Analyst for resolutions
• Applied data for Notice of Award Agreements (NOA)
• Performed data entry and completed proper paperwork.
• Completed physical inventory counts each month.