RHONDA LEWIS
Oklahoma City,OK
Summary
Contract closeout specialist supporting federal procurement and acquisition programs with strong focus on FAR compliance, financial reconciliation, de-obligation of funds, final invoice review, and records retention. Maintains audit-ready contract files and coordinates closeout activities to support timely, compliant contract completion and effective stewardship of government resources.
Overview
12
12
years of professional experience
Work History
Procurement Closeout Specialist
Lewis &Co. LLC
, New Mexico
06.2026 - Current
- Reviewed closeout documentation packages for compliance with federal regulations and agency requirements, ensuring timely contract closure.
- Reconciled funding balances, contract status, and deliverables to facilitate contract closeout.
- Assist Contract Officer with de-obligation of excess contract funds and support final invoice reviews.
- Supported contract closeout activities in accordance with FAR 4.804 Contract Closeout Policies.
- Maintained contract files in accordance with records retention and archival requirements, and closed contracts as requested.
- Supported audit readiness by maintaining accurate files, controlling documentation, and managing records effectively.
Procurement Specialist
Newport News Nuclear BWXT (N3B)
Los Alamos, NM
07.2021 - 06.2026
- Conducted cost allowability reviews per FAR Part 31, supporting contract modifications under FAR Part 15.
- Support procurement and contract administration activities in compliance with FAR requirements and company policies.
- Review procurement transactions, funding balances, invoices, and contract documentation to support financial reconciliation and contract closeout activities.
- Maintain audit-ready procurement files and ensure documentation compliance throughout the contract lifecycle.
- Collaborated with project managers, finance teams, subcontractors, and suppliers to resolve contractual and financial issues.
- Generated procurement and financial reports for management reviews, audits, and regulatory compliance.
Contract Specialist I
Salmon Group Inc. | Department of Energy (NNSA)
, New Mexico
07.2014 - 10.2016
- Facilitated contract closeout activities per FAR 4.804 Contract Closeout Procedures and DOE/NNSA policies, ensuring timely and compliant resolution.
- Evaluated closeout documentation packages for adherence to federal regulations and agency requirements, enhancing compliance assurance.
- Conducted contract reconciliations to validate funding balances, contract status, and completion of deliverables.
- Assisted with de-obligation of excess contract funds and supported final invoice reviews.
- Supported audit readiness efforts through accurate file maintenance, documentation control, and records management practices.
- Maintained contract files in accordance with records retention and archival requirements.
- Managed records retrieval and documentation for Freedom of Information Act (FOIA) requests, improving transparency and responsiveness.
Teacher Pathways Support Coordinator
Excel Staffing / New Mexico Public Education Department
02.2021 - 06.2021
Principal Secretary
Oklahoma City Public Schools
07.2019 - 02.2021
Functional Data Analyst
TEKsystems / LexisNexis
03.2019 - 05.2019
Education
Bachelor of Science - Business Administration
Mid-America Christian University
Oklahoma City, OklahomaSkills
- Contract Closeout
- Contract closeout procedures
- FAR compliance
- FAR administration
- Federal Contract Compliance
- Funds De-Obligation
- Final Invoice Review
- Contract Documentation
- Audit Readiness
- Records Retention
- Contract Performance Analysis
- Government Procurement
- Contract negotiation
- Cost principles
- Microsoft Excel
- SharePoint
- Contract Management Systems
- Procurement Systems
- ERP Systems
- Electronic records management
Personal Information
Title: CONTRACT CLOSEOUT SPECIALIST
Timeline
Procurement Closeout Specialist
Lewis &Co. LLC
06.2026 - Current
Procurement Specialist
Newport News Nuclear BWXT (N3B)
07.2021 - 06.2026
Teacher Pathways Support Coordinator
Excel Staffing / New Mexico Public Education Department
02.2021 - 06.2021
Principal Secretary
Oklahoma City Public Schools
07.2019 - 02.2021
Functional Data Analyst
TEKsystems / LexisNexis
03.2019 - 05.2019
Contract Specialist I
Salmon Group Inc. | Department of Energy (NNSA)
07.2014 - 10.2016
Bachelor of Science - Business Administration
Mid-America Christian University