Rita Jimenez
Dearborn,MI
Summary
Results-driven AP Professional Administrative Analyst with extensive experience at Great Lakes Water Authority. Proficient in invoice processing and reconciliation, leveraging advanced Excel reporting skills. Known for effective vendor management and problem-solving abilities, consistently ensuring accuracy and compliance in financial operations. Adept at streamlining processes to enhance efficiency and reduce discrepancies.
Overview
22
22
years of professional experience
Work History
AP Professional Administrative Analyst
Great Lakes Water Authority
Detroit, MI
11.2023 - Current
- Receiving and verifying invoices
- Entering invoice details into AP system for processing
- Participate in monthly closing process by ensuring that all invoices are posted in accordance with the monthly closing calendar.
- Assist with the quarterly reconciliation of vendor statements.
- Interact with vendors to resolve invoices and payments issues.
- Handle all calls and email inquiries for assigned vendors.
- Monitor AP email box
- Run and download weekly reports in Excel format to catch inaccuracies
- Schedule and attend team meeting with suppliers
- Submit change requests to financial team to add funds to a PO
- Fill out sales tax exemption forms
- Create & submit wire request for legal invoices
- Process stop payment requests
AP Analyst
Hollingsworth LLC
Dearborn, MI
01.2022 - 11.2023
- Perform three-way match of purchase order, packing slip and vendor invoice.
- Process invoices, including follows up with department heads for authorization, and account numbers.
- Process weekly invoices for payment processes check/wire or ACH.
- Participate in monthly closing process by ensuring that all invoices are posted in accordance with the monthly closing calendar.
- Assist with the quarterly reconciliation of vendor statements.
- Interact with vendors to resolve invoices and payments issues.
- Handle all calls and email inquiries for assigned vendors.
- Post vendor invoice in SAP and Esker.
- Prepares and post journal entries for temp labor invoices.
- Facilitate payment resolution between responsible parties (e.g., vendors, buyers, approvers).
- Run reports through SAP and Esker to find duplicate entries, and any discrepancies to avoid errors
Accounts Receivable - Sales Support
GFL Environmental
Royal Oak, MI
11.2020 - 01.2022
- Manage 7 P-Cards, code transactions in Bank of America works system.
- Upload receipts of transactions to DataMagine
- Maintain PO log for three locations
- Create sales orders and purchase orders
- Update new and existing vendor information
- Bill light load charges at the end of the month
- Monitor sales email box
- Send shipping statements to vendors at month end close
- Create certificate of destruction
- Update cost in CieTrade according to PPI
- Maintain spreadsheets for USPS for weight loads
Accounts Payable Specialist
GFL Environmental
Southfield, MI
08.2018 - 11.2020
- Match and review invoices and expense reports for accuracy/appropriate approval and posting
- 2 way and 3-way PO matching
- Vendor GL coding
- Reconcile accounts payable aging to vendor statements, reconcile any vendor discrepancies
- Uploading Motor Tax Fuel for refund
- Monthly closing process, accrual for tires and fuel
- Monitor Accounts Payable email box
- Export reports from Great Plains to Excel
- Weekly check runs
Accounting Associate
Promotion Technology
Wixom, MI
12.2016 - 08.2018
- Maintains all accounts payable, filing invoices and updating vendor information
- Matching 2-way, coding and enter payables and expense reports ensuring accuracy for daily data entry
- Weekly check runs, ACH, EFT, and Wire payments to vendors
- Mailed checks with appropriate supporting documentation
- Assist with monthly closing procedures and accruals
- Reconcile vendor statements, and respond to all account payable inquiries
- Annual 1099 preparation
- Reconcile fifteen P-Cards
- Backup to Accounts Receivable
- Cash Application
Accounts Payable Coordinator
Waste Management
Wixom, MI
01.2014 - 12.2016
- Coding and processing of accounts payable invoices.
- Coding of general ledger expense accounts.
- Setting up and maintaining system accounts payable vendor information.
- Responding to incoming customer inquiries.
- Remitting vendor payments via P-Card, and ACH.
- Closes and reopens purchase orders.
- Performing courier and mail activities as required.
- Obtained and managed P-Card with a million-dollar limit.
- Monthly closing process, accruals and journal entries
Data & Reporting Billing Clerk
Waste Management
Wixom, MI
06.2013 - 12.2014
- Create queries from MAS system; download results of query to Excel and Access for analysis.
- Extract queries to Excel format and prepared summary report using advanced lookup.
- Prepared expense report using advanced formulas of Excel.
- Coordinated with billing managers and staff members to create new queries and reports through Access to catch errors or any billing issues.
- Participated in frequent conference calls with Market Area regarding base clean up phases.
Senior Biller
Waste Management
Wixom, MI
07.2007 - 06.2013
- Processes and generates billing for assigned Market Area’s including all lines of business.
- Creates invoices, transmits file to print vendors, and post billing transactions.
- Compiles, validates, and maintains generated revenue reports.
- Creates and mails manual invoices.
- Works with various departments regarding dispute resolution of accounts.
- Researches and resolves customer issues.
- Creates and processes adjustments.
- Processes customer refund request.
- Research, resolves and manages customer credit balance reports.
- Revenue reporting and month-end system close processing.
- Maintains and reviews bill cycles.
- Reviews and maintains various billing reports.
- Ensures all billing transactions are SOX compliant.
- Duties specific to Landfill and Transfer Station billing as required.
- Daily reconciliation of scale system to MAS and PMT.
- Calculates and keys into MAS manual ticket entries for various landfills related to non-Fastlane charges.
- Balance payments interfaced in MAS by WMSC to charges on all COD landfill accounts and research any discrepancies for resolution.
- Daily reviews and approval of Daily Cash Reconciliation Reports from individual landfills for accuracy and SOX compliance.
- Audits in both MAS and Fastlane.
Ticket Processor
Waste Management
Wixom, MI
04.2005 - 07.2007
- Closed billable tickets daily for Residential, Commercial, and Roll-off customers.
- Review daily edits of closed ticket charges for any entry errors.
- Mail local distribution invoices.
- Communicate with dispatchers at site daily for special loads and charges.
Service Agreement Processor
Waste Management
Wixom, MI
02.2004 - 04.2005
- Process Roll-off, Commercial, and Residential service agreements for new or existing customers.
- Process increase and decrease of service.
- Submit routing tickets.
Customer Service Representative
Waste Management
Wixom, MI
08.2003 - 02.2004
- Answered over 150 incoming calls per day.
- Assisting and keying customer orders.
- Resolving customer service complaints for permanent and temporary customers.
- Identified opportunities to up-sell and cross-sell.
Education
BACHELOR’S DEGREE - General Studies
BAKER COLLEGE
ALLEN PARK, MI12.2025
ASSOCIATE DEGREE - Applied Science
BAKER COLLEGE
ALLEN PARK, MI06.2017
Skills
- Microsoft Access
- Microsoft Word
- Microsoft PowerPoint
- Microsoft Excel
- Microsoft Outlook
- Sage
- QuickBooks
- Oracle
- Peoplesoft
- Ariba
- Ceitrade
- MAS
- Great Plains
- SAP
- Esker
- Workday
- BS&A
- Invoice Processing
- Data Entry
- Excel Reporting
- Problem Solving
- Reconciliation
- Vendor Management
- Financial Analysis
Timeline
AP Professional Administrative Analyst
Great Lakes Water Authority
11.2023 - Current
AP Analyst
Hollingsworth LLC
01.2022 - 11.2023
Accounts Receivable - Sales Support
GFL Environmental
11.2020 - 01.2022
Accounts Payable Specialist
GFL Environmental
08.2018 - 11.2020
Accounting Associate
Promotion Technology
12.2016 - 08.2018
Accounts Payable Coordinator
Waste Management
01.2014 - 12.2016
Data & Reporting Billing Clerk
Waste Management
06.2013 - 12.2014
Senior Biller
Waste Management
07.2007 - 06.2013
Ticket Processor
Waste Management
04.2005 - 07.2007
Service Agreement Processor
Waste Management
02.2004 - 04.2005
Customer Service Representative
Waste Management
08.2003 - 02.2004
BACHELOR’S DEGREE - General Studies
BAKER COLLEGE
ASSOCIATE DEGREE - Applied Science
BAKER COLLEGE
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