ROBIN CADDY
Summary
Bookkeeping and accounting professional supporting multi-entity operations with payroll, reconciliations, period-end close, and leadership reporting. Improved close efficiency, strengthened vendor payment controls through Bill.com and Rippling, and maintained audit-ready records while supporting multi-state payroll, tax filings, and board-level reporting.
Overview
2027
2027
years of professional experience
Work History
Bookkeeper / Medial Billing
Transgender Health & Wellness Centers
06.2026 - Current
- Facilitated medical billing workflows for 501(c)(3) operations.
- Maintained accuracy of QuickBooks Online records through organization and updates.
- Supported 8 California offices in a temporary part-time remote role.
Bookkeeper / Accounting Manager
Fragment Media Group, Inc.
Austin, TX
01.2020 - 01.2025
- Supported full-cycle accounting for multi-entity digital media portfolio in QuickBooks, including GL, AP/AR, payroll, reconciliations, and period-end close; implemented standardized reconciliation templates to enhance close process efficiency.
- Streamlined full-cycle accounting for multi-entity digital media portfolio in QuickBooks, encompassing GL, AP/AR, payroll, reconciliations, and period-end close; utilized standardized reconciliation templates to enhance close cycle efficiency.
- Supported full-cycle accounting for multi-entity digital media portfolio in QuickBooks, including GL, AP/AR, payroll, reconciliations, and period-end close; implemented standardized reconciliation templates to improve close efficiency.
- Managed multi-state payroll and freelancer compensation, ensuring compliance with tax reporting and annual filings; delivered leadership reporting with financials, budget-to-actual, and cash flow, while maintaining audit-ready revenue and expense records.
- Administered multi-state payroll and freelancer compensation, including tax reporting, annual filings, and sales/use tax support; delivered leadership reporting with financials, budget-to-actual, and cash flow, while maintaining audit-ready revenue and expense documentation.
- Managed payroll processes for multiple states and freelancers, ensuring compliance with tax reporting and annual filing regulations.
- Improved vendor payment workflow through Rippling and Bill.com, strengthening controls and supporting timely payments; added secure password and approval steps for monthly revenue reviews.
- Directed vendor payment process through Rippling and Bill.com, reinforcing controls and improving payment timeliness; established secure password and approval protocols for monthly revenue reviews.
- Strengthened vendor payment controls through Rippling and Bill.com, supporting timely payment processing; implemented secure password and approval procedures for monthly revenue reviews.
Bookkeeper / Business Manager
The Kildonan School
Amenia, NY
01.2016 - 01.2019
- Provided full-cycle accounting support for five nonprofit entities, including fund accounting for restricted and unrestricted funds at Kildonan School, Kildonan Teacher Training Institute, and Camp Dunnabeck.
- Streamlined reporting and back-office processes through system updates in Blackbaud, QuickBooks Online, ADP, and Paycor payroll.
- Collaborated with a team of three to manage accounts receivable, accounts payable, and payroll processes.
- Supported accounting and reporting for 501(c)(3) nonprofit organizations.
Business Manager
Mustang Colt Electric, Inc.
Bulverde, TX
Executive / Administrative Assistant
Groathouse Construction, Inc.
Cody, WY
Business Manager / Executive Assistant
Louis F. Polk, Jr.
Wapiti, WY
Education
Associate of Science - Business Administration
Northwest College
Powell, WYSkills
- QuickBooks and Microsoft Office
- Google Workspace and DocuSign
- Billcom and Rippling
- Paycom and ADP
- Slack and ClickUp
- Month-end close management
- Bank reconciliation and GL issue resolution
- Clean ledger maintenance and account classifications
- Accounts payable/receivable management
- Full-cycle AP/AR management
- Accelerated billing and payment processing
- Vendor credit card reconciliation
- Financial statement reporting and analysis
- P&L and variance analysis
- Cash flow tracking and budget management
- Payroll compliance and tax support
- Payroll processing efficiency
- Compliance through filings and reporting
- Process improvement initiatives
- System implementation leadership
- Client, vendor, and office operations management
- Portfolio management for multiple entities
- Client/vendor relationship development
- Organized records and document management
- Nonprofit financial reporting expertise
- Construction financial management skills
- Team accounting training facilitation
- Stakeholder communication proficiency
- Detail-oriented approach to tasks
- Proficient in software tools
- Software & Tools
- Accounting & Finance: QuickBooks Desktop, QuickBooks Online, Billcom, ADP, Paycom, Workday, Rippling Namely, Expensify, TaxJar
- Productivity & Collaboration: Microsoft Office, Word, Excel, Outlook, Teams, Publisher, Google Workspace, Gmail, Sheets, Docs, Drive, Calendar, Meet, Forms, Chat, Dropbox, Adobe Acrobat, HelloSign, ClickUp, Slack, Zoom, 1Password, LastPass
COMMUNITY INVOLVEMENT
- MCCD, LLC, Helping form and set up LLC; establishing accounting for new truck lease company
- Shoshone Summer Camp, Business Manager / Weekend Staff Supervisor
- Bretchee Creek Retreat, Business Manager / Weekend Staff Supervisor
- Navy Sea Cadet Corps, CO Assistant / Weekend Staff
- Camp Dunnabeck, Business Manager / Weekend Staff
- The Kildonan School, Business Manager / Weekend Staff
Timeline
Bookkeeper / Medial Billing
Transgender Health & Wellness Centers
06.2026 - Current
Bookkeeper / Accounting Manager
Fragment Media Group, Inc.
01.2020 - 01.2025
Bookkeeper / Business Manager
The Kildonan School
01.2016 - 01.2019
Business Manager
Mustang Colt Electric, Inc.
Executive / Administrative Assistant
Groathouse Construction, Inc.
Business Manager / Executive Assistant
Louis F. Polk, Jr.
Associate of Science - Business Administration
Northwest College