Robin Cifelli
Fleming,NJ
Overview
22
22
years of professional experience
Work History
Senior Executive Assistant
Cenlar FSB
02.2023 - Current
- Manage schedule, events and travel plans for conferences and meetings for executive.
- Process travel expenses and reimbursements for executive team.
- Manage complex calendar scheduling with focus on proper allocation of executive availability.
- Contribute to smooth business operations by planning and organizing meetings.
- Maintain confidentiality when handling sensitive information, protecting company interests and privacy.
- Handle all administrative tasks such as expense report preparation and processing efficiently.
- Coordinate airfare, hotel and ground transportation and prepare itinerary for travel.
- Handle scheduling for executive's calendar and prepare meeting agenda and materials.
- Schedule appointments promptly, ensuring optimal use of executive time while minimizing conflicts or cancellations.
- Review incoming communications for urgency or importance; prioritize correspondence accordingly for executive review or take action myself as necessary.
- Schedule appointments and handle calenders for senior leadership.
- Collaborate with cross-functional teams, expediting project completion times and enhancing overall efficiency.
- Enhance communication between departments through proactive coordination of meetings.
- Ensure timely completion of projects by monitoring progress against deadlines, providing updates to executives as needed.
- Draft professional correspondence on behalf of executives, fostering strong relationships with partners and team members.
- Assist in the development of presentations, effectively conveying crucial information to stakeholders and employees.
- Handle confidential and sensitive information with discretion and tact.
- Manage and reply to email and both incoming and outgoing.
- Take corporate meeting minutes for board committee meetings, distribute for review and approval.
- Streamline operations and prioritized tasks, allowing senior staff to increase productivity.
- Handle catering for board of directors and other meetings.
Senior Executive Assistant
Cenlar FSB
12.2015 - 02.2023
- Maintained professionalism while handling sensitive information by adhering to strict confidentiality protocols at all times.
- Professional one-on-one interaction with senior executives and Board members.
- Worked independently with a high discretion for confidentiality.
- Scheduled and monitored daily activities, meetings and emails.
- Partnered with CEO and COO’s Executive Assistant.
- Issued stock options and bonus grants in StockTracker program.
- Revised Shareholders’ Agreement and mailings.
- Handled all aspects of Board meetings and Board Committee meetings.
- Took meeting minutes at Executive and Investment Committee meetings.
- Worked with FP&A liaison on monthly financials and assisted in prepartion of monthly operating results.
- All other administrative duties to facilitate and maintain an efficient Office of the CFO.
Executive Assistant to the Managing Partner
DANN, DORFMAN, HERRELL & SKILLMAN
08.2002 - 12.2015
- Provided one-on-one assistance to clients and processed requests in an expedited fashion.
- Professional one-on-one interaction with senior executives and partners.
- Managed daily activities and meetings.
- Managed large and complex patent portfolios.
- Prepared and filed U.S. and PCT patent application via EFS Web.
- Maintained application files during prosecution and post-issuance.
- Filed all documents, specifically Power of Attorneys, Oaths and Declarations, Amendments, Office Action Responses, RCEs, Terminal Disclaimers, Issue Fees, Assignments and Information Disclosure Statements with the USPTO through EFS Web.
- Researched cited art and references.
- Handled docketing portfolios through Microsoft Outlook.
- Additional responsibilities included obtaining Powers of Attorney and Authorizations for various counties, along with legal certification and certification by Apostille.
- Prepared all agreements, documents and correspondence (e.g., License, Consulting, Employment Agreements, etc.).
- Inputted time and expenses into company database and track out-of-office hours.
- Managed calendar.
- Handled travel arrangements.
- Responsible for all aspects of U.S. Trademark applications and renewals. Filed applications and renewals on T.E.A.S.
- Performed monitored status checks.
Education
High School Diploma -
South Hunterdon Regional High School
LambertvilleSkills
Process improvement strategies
Exceptional interpersonal skills
Calendar Management Proficiency
Meticulous attention to detail
Timeline
Senior Executive Assistant
Cenlar FSB
02.2023 - Current
Senior Executive Assistant
Cenlar FSB
12.2015 - 02.2023
Executive Assistant to the Managing Partner
DANN, DORFMAN, HERRELL & SKILLMAN
08.2002 - 12.2015
High School Diploma -
South Hunterdon Regional High School
Similar Profiles
Gisele UcciGisele Ucci
Escrow Specialist 2 at Cenlar FSBEscrow Specialist 2 at Cenlar FSB
Michelle MahonMichelle Mahon
Loss Mitigation Specialist at Cenlar FSBLoss Mitigation Specialist at Cenlar FSB
Marcus HandleyMarcus Handley
Foreclosure Specialist Senior at Cenlar FSBForeclosure Specialist Senior at Cenlar FSB
Matthew AcevedoMatthew Acevedo
Manager of Claims & Loss Analysis at Cenlar FSBManager of Claims & Loss Analysis at Cenlar FSB
Shanna Powell SearceyShanna Powell Searcey
Staff Nurse – Labor & Delivery at U.S. Navy (Naval Hospital Jacksonville, Naval Medical Center Portsmouth, and U.S. Naval Hospital Guam)Staff Nurse – Labor & Delivery at U.S. Navy (Naval Hospital Jacksonville, Naval Medical Center Portsmouth, and U.S. Naval Hospital Guam)