Robyn Kelly
Smithfield
Summary
Detail-oriented professional skilled in accounting, payroll administration, and human resources support. Proven track record in streamlining administrative processes and maintaining accurate financial records to support effective town governance.
Overview
18
18
years of professional experience
Work History
Town Accountant
Town of Smithfield
Smithfield, RI
01.2010 - Current
- Proper administration of the accounting and recording system which classifies the transactions of all departments, offices, and agencies of the Town, the Sewer Authority, the Water Supply Board, the Municipal Ice Rink, and miscellaneous special funds and escrow accounts, in accordance with the annual budget plan, where applicable and complies with the uniform accounting and reporting standards for RI municipalities.
- Exercises proper established controls over all expenditures by pre-auditing all bills, invoices, or other evidences of claims against the Town, and insuring that budget appropriations are not exceeded by disbursements in any department, office or agency of the Town.
- Responsible for control of expenditures and disbursements for payment of properly approved and authorized payment vouchers, purchase order and material requisitions according to the purchasing policy.
- Perform a complete check run for the general fund and side funds
- Answering telephones and assist with any inquiries regarding Accounts Payable and Accounts Receivable, payroll and tax matters.
- Cooperates and coordinates with the external auditors in the provision of all necessary documents for the annual external audit as well as any additional information that may be required for the successful and efficient completion of same.
- Place vendor code, account numbers and get approval of each department manager on each bill before posting ACH payments.
- Maintain all town vendor files including but not limited to invoices, vouchers, purchase orders and W-9 documentation.
- Process & reconcile weekly, monthly and quarterly payroll and prepare payroll journal vouchers and entries for payroll and payroll taxes. Included with this is processing payroll deductions and processing of such payments for employees. Also responsible for processing the pension report for the Municipal Employee’s Retirement System, TIAA-CREF and Fidelity.
- Verify quarterly and year-end payroll tax reports and year-end payroll reports / distribute W2’s.
- Assist and maintain confidential records of personnel transactions such as hires, promotions, discharges, transfers, medical records, work related injuries, FMLA and COBRA administration.
- Handle health care and dental care administration and expenditures to properly reflect the position of the Town and its employees. Including tracking and administrating health benefit buy backs.
- Maintaining, auditing and tracking paid time off through ADP software and communication with employees.
- Such ancillary functions as may be assigned by the Controller, Finance Director and/or Town manager
Administrative Assistant to Town Manager
Town of Smithfield
Smithfield, RI
01.2008 - 01.2010
- Managed scheduling and coordination of meetings for town officials and departments.
- Assisted in preparing reports, presentations, and documents for municipal projects.
- Implemented filing systems to improve document retrieval and organization efficiency.
- Developed office procedures that streamlined administrative tasks and reduced response times.
- Trained new administrative staff on office protocols and software applications.
- Oversaw maintenance of office equipment, ensuring all tools were operational and efficient.
- Collaborated with various departments to facilitate effective communication and project completion.
- Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
- Conducted research to support policy development and community initiatives for local governance.
- Maintained confidentiality of sensitive information by adhering to strict privacy policies and implementing secure filing systems.
- Delivered excellent customer service through prompt responses to client inquiries, addressing concerns effectively, and building strong relationships.
- Coordinated office supply inventory management, proactively ordering necessary items before depletion to avoid workflow disruptions.
- Assisted with human resources tasks such as updating employee files or submitting time-off requests per company policy guidelines.
- Organized office events such as holiday parties or team-building activities, promoting a positive company culture and boosting employee morale.
Education
Bachelor of Science -
Rhode Island College
Providence, RI05-1994
Skills
- Accounting and bookkeeping
- Accounts payable and receivable
- Administrative skills
- Office administration
- Payroll processing
- Maintaining files
- Scheduling
- Employee relations
- Benefits administration
- Human resources administration
- Human resources support
- Computer literacy
- Payroll administration
- HR policies
- Effective planning
- Record preparation
- HR policies compliance
- Business administration
- HR software proficiency
- Labor agreements
- Office organization
- Records maintenance
- Human resources operations
Timeline
Town Accountant
Town of Smithfield
01.2010 - Current
Administrative Assistant to Town Manager
Town of Smithfield
01.2008 - 01.2010
Bachelor of Science -
Rhode Island College