Rochelle Carlisle
Lincolnton,NC
Summary
- I am an enterprising, hard-working, motivated, and highly skilled team member known for accuracy, attention to detail and timeliness in a leadership role. My Accounts Payable career spans eight years of experience in accounting and has included accountability for the processing of up to 20,000 invoices ($1M) per month. I am flexible, versatile, and able to maintain a sense of humor under pressure. I remain poised and competent with demonstrated ability to easily transcend cultural differences. My supervisors describe me as "an asset to the company - a team player who can be counted on to get the job done." It is these personal qualities, as well as my experience, that I would bring to your company. Some highlights of my experience include:
- Skills in bookkeeping and finance - balancing receipts, analyzing year-end reports and labor costs, computing payroll figures, and processing accounts payable.
- A proven ability to manage - supervising, scheduling, and training employees; solving difficult problems; and troubleshooting office equipment.
Overview
19
19
years of professional experience
1
1
Certification
Work History
Senior Payroll Specialist II
KinderCare Education LLC
Portland, OR
07.2016 - 10.2024
- Administer payroll and time and attendance for 44,000 employees across 48 states, ensuring accurate tax setup and compliance while integrating new hires and acquisitions, including approximately 4,000 employees in 2018
- Conduct audits of payroll data to identify discrepancies, duplicates, incorrect bonuses and potential pay drops
- Troubleshoot and resolve system issues in eTime and Ev5 and Ev6 software, ie
- Schedules and ahoc queries
- Upgrade eTime software from version 6.2 to 8, ensuring improved functionality while maintaining configurations for appropriate user access
- Train employees on time and attendance systems, developing comprehensive documentation to support employees
- Create smartsheets to improve missing hours and stop payment request for accurate and timely payments to be processed
- Developed process documentation for payroll systems including Kronos, Oracle, and KBace, enhancing operational clarity and efficiency
- Processed final checks for terminating employees, ensuring prompt and accurate disbursement in compliance with company policies
- Automated payroll processes to eliminate manual entries, streamlining operations and increasing efficiency
- Led a dedicated payroll team and trained specialists on effective timecard management, improving accuracy and reducing individual entry errors
- Streamlined payroll operations by implementing system solutions that reduced manual processes, contributing to more efficient team workflows
Volunteer Administrative Assistant
AMERICAN RED CROSS
Portland, OR
08.2014 - 02.2015
- Answer phones, take messages, greet, and direct customers
- File, photocopy, collate, and fax
- Prepare packets and stuff envelopes
- Create letters, memos, reports, labels, data entry
- Reconcile purchasing cards and other payment transactions
- Prepare and track financial and expense reports and perform project-oriented activities
- Create and update American Red Cross brochures and manuals
- Create spreadsheets to track shipments, invoices purchase cards and purchase orders for 20 employees
- Order weekly supplies and blood donation pins for 10 Regions all over the Pacific Northwest and North California
- Organize the 2015 Volunteer Appreciation Event with over 500 people in attendance
Accounts Payable Manager
KIEWIT BILFINGER BERGER, AJV
Portland, OR
09.2006 - 09.2011
- Handled daily Accounts Payable processes: supervised two A/P clerks, managed vendor/supplier relations, oversaw timely accurate processing of invoices, purchase orders, expense reports, credit memos, purchasing cards, and payment transactions
- Maintained adherence to corporate accounting and GAAP standards
- Addressed escalated issues from employees and vendors regarding accounts payable, ensured accurate compliant A/P files/records in accordance with company policies and government regulations
- Established customer credit and renegotiated payment terms with dozens of vendors
- Created spreadsheets to track shipments, invoices and purchase orders to overseas vendors
- Resolved months of backlogged work, restored order and organization to processes/records, and researched and solved billing problems
- Corrected 75+ invoicing and journal entry errors that had previously been missed
- Demonstrated the ability to fill in at a moment's notice, quickly mastering new software systems, processes, and workflows
- Keyed in weekly payroll for over 350 employees
- Processed union reports and work comp reports
Receptionist
APPLE ONE
Portland, OR
01.2006 - 09.2006
- Payment of invoices, proofed checks, and communication with outside vendors and employees
- Participated and planned company events
- Offered excellent customer service skills with a consistent high level of productivity
- Operated a Cisco systems (28 lines) multi line phone, oversaw front-office operations and provided impeccable customer service
- Rebuilt trust with vendors/suppliers repaired damaged relationships by ensuring timely, correct payments
- Demonstrated proficiencies in telephone and front-desk reception within a high-volume environment
- Calmed upset/angry employees and vendors researched and rapidly solved problems
- Handled the processing, distribution, accuracy verification and maintenance of invoices
Education
BS - Business Management
Marylhurst University
12.2014
Skills
- Bookkeeping
- Finance
- Payroll Processing
- Accounts Payable Management
- Supervision and Training
- Problem Solving
- Office Equipment Troubleshooting
Accomplishments
- Human Resource Certification
- National Honor Society
- Phi Theta Kappa Honors Society
- Employee of the Month (3x)
Timeline
Senior Payroll Specialist II
KinderCare Education LLC
07.2016 - 10.2024
Volunteer Administrative Assistant
AMERICAN RED CROSS
08.2014 - 02.2015
Accounts Payable Manager
KIEWIT BILFINGER BERGER, AJV
09.2006 - 09.2011
Receptionist
APPLE ONE
01.2006 - 09.2006
BS - Business Management
Marylhurst University
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