Roilene Zeyouma

• The following Job Description will comply with the following duties:

1) Budget Execution

2) Contact Administration Support

3) Small Purchase Procurement

BUDGET EXECUTION

• Provided timely support to colleagues by addressing any concerns or questions about contractual matters.
• Developed strong relationships with vendors, leading to smoother negotiations and better terms.
• Maintained an organized contract database, ensuring easy access to all relevant information.
• Communicated pertinent information to clients via phone, email, and mail.

CONTRACT ADMINISTRATION SUPPORT

• Contacted clients to schedule appointments and discuss progress of cases.
• Created weekly, monthly, and quarterly expense reports.
• Contract maintenance: Ensuring contracts and amendments are up to date and accurate
• Contract record keeping: Maintaining organized records of contracts

SMALL PURCHASE PROCUREMENT

• Small purchase procedures can be used to expedite the procurement of office needs and supplies

• Gathered, sorted and scanned documents to enter into computer system.
• Archived documents to locate quickly by strictly following storage methods.
• Provided access to records for digital and non-digital storage and retrieval.
• Provided consistent feedback to team members on their performance, offering guidance and support in areas needing improvement.
• Increased efficiency in document retrieval by organizing files according to established guidelines.
• Conducted regular audits of scanned materials to maintain quality control standards across all projects.
• Managed a team of junior scanners, delegating tasks and monitoring progress for optimal performance.
• Enhanced team productivity by providing comprehensive training on scanning equipment and techniques.
• Assisted in the recruitment and training of new staff members, ensuring they were equipped with the skills necessary to succeed in their roles as Lead Scanners.
• Stayed up-to-date on industry trends and best practices in document scanning, continually improving internal processes accordingly.
• Streamlined scanning processes by implementing new software and hardware systems.
• Provided technical support for scanner equipment, troubleshooting issues as they arose.
• Reduced errors in document management by maintaining accurate records of scanned materials.
• Coordinated with other departments to ensure seamless integration of scanned documents into company databases.
• Maintained high levels of accuracy in all scanning activities, reducing risk of errors or lost information.
• Ensured timely completion of scanning projects, prioritizing tasks based on deadlines and importance.
• Managed file archival and information retrievals.
• Provided assistance with inbound and outbound document processes, document sorting, logging, and work order creation.
• Managed regulatory requirements and audit support needs by completing and submitting accurate paperwork.
• Maintained organized and efficient document flows by using excellent planning and multitasking skills.
• Compared incoming data against quality, integrity and accuracy expectations, identified faults and affected timely remedies.
• Reviewed document management protocols and user activities against internal records policies and document management standards.
• Assisted with document troubleshooting and recovery of corrupt documents and files.
• Assisted in continuous improvement activities while developing and maintaining resulting documents.

• Displayed team-oriented mindset by collaborating with colleagues to establish best practices in record scanning and maintenance procedures.
• Achieved timely completion of scanning projects by adhering to strict deadlines and prioritizing tasks effectively.
• Recognized potential issues in document legibility during scanning process; addressed concerns through prompt communication with relevant parties.
• Enhanced patient privacy by meticulously scanning and organizing medical records into electronic systems.
• Contributed to the development of document management policies, enhancing organizational efficiency within the medical facility. Also auditing every scanned transaction at the end of every month managing a scan log book.

• The following will be my experience in Record Management. The following Title Above i enjoyed working with a team and keeping the Medial records compliable and the work flow moving easy. It was a great experience being the Lead Medical Record Tech.
• Enhanced interdepartmental communication by collaborating with healthcare providers to clarify documentation discrepancies.
• Ensured data integrity by adhering to strict confidentiality regulations surrounding patient information and HIPAA compliance.
• Streamlined the medical records system by regularly auditing and updating electronic health records.
• Increased efficiency within the department through effective time management and prioritization of tasks.
• Collaborated with multidisciplinary teams including physicians, nurses, case managers, quality assurance personnel to maintain a coordinated workflow.
• Ensured continuity of care by maintaining thorough and accurate documentation for patient transfers and handoffs between healthcare providers.
• Supported compliance initiatives by participating in regular audits, identifying areas for improvement, and making necessary adjustments to processes.
• Provided guidance to as needed, new medical records tech offering support in complex case reviews and sharing expert knowledge on specific medical records needs
• Reviewed outpatient records and interpreted documentation to identify diagnoses and procedures.
• Interacted with physicians and other healthcare staff to ask questions regarding patient services.
• Utilized active listening, interpersonal, and telephone etiquette skills when communicating with others.
• Verified signatures and checked medical charts for accuracy and completion.
• Trained and mentored new medical record techs and new scanners to support growth and development and apply high-quality medical records practices.
• Maintained accuracy, completeness, and security for medical records and health information.
• Followed up with medical staff regarding missing information in patient records.
• Utilized electronic medical record systems to store, retrieve and process patient data.
• Verified accuracy of patient information in medical records.
• Scanned and uploaded medical records into electronic medical records system.
• Input data into computer programs and filing systems.
• Communicated effectively with staff, patients, and insurance companies by email and telephone.
• Reviewed medical records for completeness and filed records in alphabetic and numeric order.
• Tracked and monitored requests for medical records release.
• Followed exact procedures for handling transfers and other releases of medical records.
• Transcribed and entered patient medical information into electronic medical records systems.
• Researched and resolved medical record discrepancies.
• Sorted and distributed incoming and outgoing medical records.
• Processed and tracked requests for medical records from external organizations.
• Assisted in preparation of medical reports for external parties.
• Assisted in training new staff on medical record processing and filing procedures.
• Generated and maintained statistical data related to medical records.
• Developed and implemented new filing system for medical records to improve efficiency.
• Identified new methods to optimize medical records management.

• Ensured HIPAA compliance by adhering to strict confidentiality guidelines when handling sensitive patient information.
• Maintained confidentiality of all medical records and sensitive information to comply with HIPAA regulations.
• Processed medical records requests from outside providers according to facility, state, and federal law.
• Scanned medical records in digital format for easy retrieval and accessibility.
• Maintained patient confidence by keeping patient records information confidential.
• Printed and photocopied documents to provide patients with copies of medical records.
• Maintained patient records systems by archiving, scaning and indexing important documents and files.
• Developed and maintained organized filing system for medical records to adhere to HIPAA regulations.
• Assisted in preparation of medical records to release to other medical facilities requesting for patient history and information.
• Supported medical staff by providing organized and accurate medical records.
• Uploaded physician progress notes, history, and physicals into electronic medical records.
• Responded to patient inquiries to provide information and details of medical records.
• Reviewed charts and flagged incomplete or inaccurate information.
• Responded effectively to requests for medical records from legal representatives, insurance companies, and other authorized parties in a timely manner.
• Maintained patient records in compliance with security regulations.
• Obtained necessary signatures on information release forms to obtain medical and treatment records from other service providers.
• Performed regular audits of stored medical records to verify accuracy, completeness, and adherence to documentation requirements.
• Assisted in training new Medical Records Clerks, sharing best practices for managing files efficiently while maintaining confidentiality.
• Collaborated with physicians and nurses, providing timely access to accurate and up-to-date medical records.
• Assisted with the transition to an electronic health record system, ensuring a seamless migration of patient data while maintaining strict confidentiality standards.
• Maintained patient privacy and security by monitoring access to electronic health records and reporting any unauthorized activity.
• Expedited processing times for incoming correspondence through prompt distribution amongst appropriate staff members.
• Protected vital patient information through proper storage techniques and disaster recovery planning efforts.
• Facilitated smooth transitions for patients transferring between facilities, coordinating the release of their medical records following all legal requirements.
• Converted paper records to digital format, contributing to more efficient retrieval system.
• Assisted in transition to new electronic health record system, minimizing disruptions in access.
• Contributed to team meetings with suggestions for process improvements, leading to more efficient operations.
• Improved patient satisfaction by quickly addressing requests for medical information.
• Ensured timely destruction of outdated records, maintaining compliance with retention policies.
• Trained new clerks on proper record handling and documentation procedures to maintain quality standards.
• Collaborated with healthcare providers to update patient information, improving quality of care.
• Responded to external requests for patient information, adhering to strict privacy regulations.
• Streamlined patient record retrieval process, significantly reducing wait times for medical staff.
• Updated patient records with new information to keep data current and accurate.
• Coordinated with IT department to resolve technical issues in electronic record systems, reducing downtime.
• Maintained accuracy in electronic health records, ensuring compliance with healthcare regulations.
• Facilitated smooth communication between departments by providing timely access to patient records.
• Input data into computer programs and filing systems.
• Tracked and monitored requests for medical records release.
• Verified accuracy of patient information in medical records.
• Reviewed medical records for completeness and filed records in alphabetic and numeric order.