Ronda Hutt
Chillicothe,OH
Summary
Dedicated team member at Adena Regional Medical Center with over fifteen years of experience at Nationwide Children’s Hospital, specializing in collaboration with physicians in the Pulmonology, Critical Care, and Sleep Departments to ensure efficient operations. Expertise includes exceptional client and project management skills, along with a decisive and proactive work approach. Proficient in effective communication with diverse stakeholders, including parents, patients, colleagues, executives, and business audiences. Committed to fostering a supportive environment that enhances patient care and operational excellence.
Overview
17
17
years of professional experience
1
1
Certification
Work History
Clinical Surgery Scheduler
Adena Regional Medical Center
08.2025 - Current
- My primary responsibility is to manage and coordinate the surgical and clinic schedules for multiple doctors, ensuring their calendars are up to date, and all necessary arrangements are in place.
- I organize clinic appointments, arrange pre- and post-procedure testing, and coordinate with doctors and clinical staff to maintain efficient operations.
- I collaborate with doctors and clinical staff to coordinate patient care, communicate scheduling updates, and provide administrative support for efficient operations.
- I manage multiple physicians' calendars.
- I manage multiple phone lines as part of my responsibilities.
- I oversee patients' durable medical equipment, submitting new and recertification orders for home oxygen, CPAP/BiPAP machines, and nebulizers.
- Scheduled surgeries efficiently, optimizing physician availability and patient needs.
- Coordinated with medical staff to streamline pre-operative procedures and enhance patient flow.
Administrative Lead
Nationwide Children’s Hospital
11.2022 - 08.2025
- My role involves managing the doctors' schedules and arranging meetings.
- I was in charge of updating the call schedule for doctors at the hospital in miTeam, along with mailing the surgeon on call to the organ donor centers for organ offers.
- I oversee and process timecards for the employees under my supervision. I strive to ensure that the payroll is accurate and timely.
- My responsibility is to help my subordinates with their paid time off. I assist them in managing their vacation and sick leaves.
- I was responsible for completing the yearly evaluation and calculating the employees' merit increase.
- As part of my responsibilities, I was in charge of scheduling meetings for our department, and ensuring a conference room was reserved for these meetings.
- I am responsible for booking flights, and ensuring reservations are accurate.
- As part of my job, I was in charge of processing reimbursements for all employees in our department. I ensure that all requests are completed accurately and on time.
- I am in charge of ordering office supplies, and scheduling repairs.
- When my employee is out of the office, I assist with their responsibilities. I provide coverage to ensure that their tasks are completed promptly and efficiently.
- Oversaw administrative workflows, ensuring compliance with healthcare regulations and policies.
- Led team in implementing process improvements, enhancing efficiency and service delivery within administrative functions.
Surgery Scheduler
Nationwide Children’s Hospital
01.2023 - 02.2023
- I collaborate closely with our doctors, and clinical staff in the office and clinic.
- I am responsible for scheduling surgeries for multiple doctors.
- I confirm that the procedures were on the doctors' calendars.
- I assisted with scheduling testing and clinic appointments.
- As part of my duties, I was responsible for answering multiple phone lines and assisted with registering patients in our clinic.
- I am knowledgeable about insurance and can assist with obtaining prior authorizations.
- Coordinated surgery schedules, optimizing patient flow and resource allocation.
- Managed communication between surgical teams, physicians, and patients to ensure clarity in scheduling.
Administrative Assistant
Nationwide Children’s Hospital
06.2021 - 01.2022
- I worked as an administrative assistant for two doctors.
- My responsibilities included scheduling surgeries, coordinating clinic visits, and tests before appointments.
- I managed on-call schedules and added events to the doctor's calendar.
- I handle multiple phone lines.
- I collaborate closely with our office's doctor and clinical staff in office and clinic settings.
- I sent families packets with appointments, testing, and surgery information.
- As part of my job, I am responsible for verifying patients' insurance coverage and completing the prior authorization for medical procedures.
- Coordinated scheduling for medical staff and patient appointments, enhancing operational efficiency.
- Managed electronic health records, ensuring accuracy and compliance with HIPAA regulations.
Surgery Scheduler
Center for Colorectal and Pelvic Reconstruction (CCPR) - Nationwide Children's Hospital
09.2018 - 06.2021
- My primary responsibility is to manage the surgical schedules of multiple doctors.
- As part of my job, I coordinate clinic appointments and arrange necessary testing before the patient's scheduled visit.
- I collaborate closely with our doctor and clinical staff in the office and clinic. I ensure everything runs smoothly and efficiently by providing support wherever necessary.
- I was responsible for answering multiple phone lines as part of my job.
- I emailed families regarding clinic appointments, testing, and surgery dates.
- I collaborate with my manager and Global Services to schedule visits to our center for international patients.
- Streamlined appointment booking processes, improving efficiency and reducing wait times for patients.
- Trained and mentored new staff on scheduling protocols and hospital systems.
- Coordinated surgery schedules, optimizing patient flow and resource allocation.
- Managed communication between surgical teams, physicians, and patients to ensure clarity in scheduling.
Patient Care Coordinator
Dental Clinic - Nationwide Children's Hospital
09.2008 - 09.2018
- I assisted the doctors with procedures in the operating room (O.R.).
- As an on-call assistant, I assisted with the add-on surgery cases in the operating room.
- I handled multiple phone lines.
- I was responsible for scheduling oral sedation, evaluations, and surgeries for Nationwide Children's Hospital doctors.
- As part of my responsibilities, I was in charge of scheduling operating rooms for the community doctors.
- I provided in-house consultations for hospitalized patients requiring clearance before collaborating with other departments.
- As part of my job, I verified patients' insurance coverage and processed prior authorizations for various medical procedures. I ensured that the necessary paperwork was completed accurately and submitted on time to avoid any patient delays or complications.
- I was responsible for calling to confirm appointments and providing pre-operative instructions for our sedation patients.
- Coordinated patient schedules to optimize clinic workflow and enhance patient experience.
- Managed patient intake processes, ensuring accurate data collection and insurance verification.
Education
Bachelor of Healthcare Administration - Healthcare Administration
Southern New Hampshire University
12.2023
Business
Ohio University – Chillicothe
03.1998
Skills
- Driven to achieve goals
- Strong attention to detail
- Organizational planning
- Effective team collaboration
- Prioritization and scheduling
- Effective learning strategies
- Strong organizational skills
- Effective communication skills
- Payroll management experience
- Report generation
- Skilled in Microsoft Office applications
- Workplace experience
Certification
Dental Radiology Certification
Nitrous Oxide Sedation Monitoring Certification
Languages
English
Full Professional
Timeline
Clinical Surgery Scheduler
Adena Regional Medical Center
08.2025 - Current
Surgery Scheduler
Nationwide Children’s Hospital
01.2023 - 02.2023
Administrative Lead
Nationwide Children’s Hospital
11.2022 - 08.2025
Administrative Assistant
Nationwide Children’s Hospital
06.2021 - 01.2022
Surgery Scheduler
Center for Colorectal and Pelvic Reconstruction (CCPR) - Nationwide Children's Hospital
09.2018 - 06.2021
Patient Care Coordinator
Dental Clinic - Nationwide Children's Hospital
09.2008 - 09.2018
Business
Ohio University – Chillicothe
Bachelor of Healthcare Administration - Healthcare Administration
Southern New Hampshire University