Rosanna Ruiz
Bakersfield,CA
Summary
Reliable professional skilled at coordinating supplies, records and schedules to keep office teams on-task and ready for daily demands. Proficient in using diverse software to produce professional spreadsheets, reports and correspondence. Positive, upbeat and service-oriented attitude toward completing tasks.
Overview
8
8
years of professional experience
Work History
Office Services Assistant
Kern County Library
Bakersfield, CA
04.2024 - 07.2024
- Organized and maintained filing systems for confidential documents.
- Ordered office supplies to ensure adequate inventory levels were maintained.
- Organized company events such as conferences, workshops, seminars.
- Managed daily calendar activities for executive team members.
- Compiled reports based on collected data using MS Excel or other software programs.
- Performed data entry tasks with accuracy and speed.
Office Services Assistant
Kern County Library
McFarland, CA
02.2021 - 04.2024
- Organized and maintained filing systems for confidential documents.
- Scanned inbound and outbound packages to sort for destination.
- Obtained official signatures and required payments for different types of deliveries.
- Collected and distributed records between personnel and outside stakeholders.
- Ordered office supplies and managed inventory to ensure a well-stocked office.
- Assisted with preparing and editing company correspondence and presentations.
- Maintained filing systems, both electronic and physical, for easy document retrieval.
Departmental Aide
Kern County Library
Delano, CA
01.2020 - 02.2021
- Compiled data from various sources into meaningful reports.
- Performed general clerical duties including photocopying, faxing, mailing.
- Assisted in organizing and maintaining departmental records.
- Managed multiple projects simultaneously while meeting tight deadlines set by upper management.
- Organized special events such as conferences or workshops sponsored by the department.
Outbound Warehouse Associate
IKEA Distribution Center
Lebec, California
05.2016 - 04.2020
- Organized warehouse storage areas and inventory items by product type, size, and quantity.
- Operated manual pallet jacks to move materials within the warehouse facility.
- Assisted with physical inventories as needed and reconciled any discrepancies found during counts.
- Utilized RF scanners to ensure accurate data entry into the Warehouse Management System.
- Ensured accuracy of shipments by verifying items against packing lists.
- Inspected material handling equipment for safety prior to use.
- Operated lift and hand trucks to transfer materials to and from target areas.
- Traced missing material and shipments through vendor and customer communications.
- Troubleshot issues related to shipping and receiving in compliance with corporate procedures.
Education
Certificates - Diplomas of Spanish Or Foreign Language
Bakersfield College
Bakersfield, CA04-2005
Certificate - Secretarial Studies And Office Administration
Bakersfield College
Bakersfield, CA04-2000
Diploma - Family And Consumer Sciences
Bakersfield College
Bakersfield, CA03-2000
GED -
Centennial High School
Bakersfield, CA03-1997
Skills
- File Management
- Expense Reporting
- Scheduling and Planning
- Travel Arrangements
- Basic accounting
- Document Management
- Administrative Support
- Database Management
- Bookkeeping
- Clerical Support
- Event preparation
- Front Office Management
Timeline
Office Services Assistant
Kern County Library
04.2024 - 07.2024
Office Services Assistant
Kern County Library
02.2021 - 04.2024
Departmental Aide
Kern County Library
01.2020 - 02.2021
Outbound Warehouse Associate
IKEA Distribution Center
05.2016 - 04.2020
Certificates - Diplomas of Spanish Or Foreign Language
Bakersfield College
Certificate - Secretarial Studies And Office Administration
Bakersfield College
Diploma - Family And Consumer Sciences
Bakersfield College
GED -
Centennial High School
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