Rosario Jimenez
Administration
Addison,IL
Summary
Professional administrative expert, prepared for executive support roles. Skilled in managing complex calendars, organizing high-level meetings, and optimizing office functions. Maintains strong focus on teamwork and achieving results, adapting seamlessly to changing needs. Known for excellent organizational and multitasking abilities.
Overview
7
7
years of professional experience
1
1
Certificate
2
2
Language
Work History
Facilities Administrative Assistant
Dexter Magnetic Technologies
11.2024 - Current
- Enhanced office efficiency by organizing and maintaining facility records and documentation.
- Created an accessible filing system for important documents which streamlined retrieval and increased employee efficiency.
- Streamlined administrative processes for better time management and improved productivity within the department.
- Developed comprehensive reports highlighting key performance metrics for management review on a monthly basis.
- Supported emergency response efforts by assisting in developing evacuation plans and coordinating drills.
- Trained new hires on internal processes and procedures leading to faster onboarding and increased job satisfaction for new staff members.
- Maintained positive relationships with vendors by negotiating contracts, resolving disputes, and ensuring timely payments.
- Ensured compliance with local regulations by staying current on relevant laws, codes, ordinances related to building operations.
- Completed forms, reports, logs, and records to quickly handle all documentation for human resources.
Sr Administrative Assistant
The Joint Commission
05.2024 - 08.2024
- Managed expense reports for executive staff members, ensuring accurate documentation of spending for budgeting purposes
- Optimized calendar management for executives by scheduling appointments strategically while considering priorities and minimizing conflicts
- Liaised between clients and organizations and maintained effective lines of communication
- Created memos,letters and correspondence for the leadership I supported.
- Collaborated with cross-functional teams, expediting project completion times and enhancing overall efficiency
- Updated and maintained confidential databases and records
- Contributed to a positive work environment by fostering strong working relationships with colleagues across departments.
Administrative Assistant
Corient
06.2022 - 10.2023
- Support executives with coordinating hotel, car rental, conference and travel bookings
- Assisted 7 executives with tracking and creating monthly expense reports
- Implement onboarding checklist, set up and order the requested supplies for HR team
- Scheduled office meetings and client appointments
- Negotiated contracts with vendors and suppliers for office supplies, equipment and services
- Managed paper and electronic filing systems by routing various documents
- Created and maintained detailed administrative processes and procedures to drive efficiency and accuracy
- Generated leads through phone calls, emails and face-to-face interactions
- Assist Marketing team with planning and setting up for company events
Corporate Services Administrator
DMG MORI USA
04.2018 - 06.2022
- Book and manage all Outlook calendars for 10 conference rooms, 2 auditoriums and 1 board room for guest meetings
- Assist with company meetings, events, and shows by working with vendors and additional visitors, i.e., registering them, handing out necessary equipment and directing them to appropriate area
- Prepare and serve coffee, drinks, and snacks to visitors
- Work alongside high-level executives and visitors as needed
- Assist with breakfast set up for events
- Disperse incoming and outgoing mail and packages
- Update and order office supplies for staff
- Support assistance to all departments with additional projects
Certification
Notary Public
Education
High School Diploma -
Addison Trail High School
Addison, IL 08.2011 - 06.2015
Languages
Spanish
Professional Working
Skills
Timeline
Notary Public
12-2026
Facilities Administrative Assistant
Dexter Magnetic Technologies
11.2024 - Current
Sr Administrative Assistant
The Joint Commission
05.2024 - 08.2024
Administrative Assistant
Corient
06.2022 - 10.2023
Corporate Services Administrator
DMG MORI USA
04.2018 - 06.2022
High School Diploma -
Addison Trail High School
08.2011 - 06.2015
Work Availability
monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
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