Rowena Hathaway
3505 Lionel Ln., Fayetteville,NC
Summary
I am a dedicated and results-driven professional with more than 20 years of experience in contracts and procurement across various industries, including Oil and Gas, Residential Construction, Site Development, Property Management, and Commercial Procurement. I have a proven track record of delivering outstanding results in dynamic environments. My approach combines strategic thinking, analytical prowess, technical expertise, and creativity to address complex challenges and contribute to business expansion. I am recognized for my effective communication and interpersonal skills, which facilitate successful collaboration within diverse teams. I am dedicated to continuous learning and keeping up-to-date with the latest industry trends to stay at the cutting edge.
Overview
22
22
years of professional experience
Work History
Procurement Specialist
Methodist University
Fayetteville, United States
03.2023 - 02.2024
- Increased efficiency by consolidating procurement activities into one cohesive platform. Developed workspaces, dashboards, reports, metrics intake sheets and automations in Smartsheet to align workflows with existing policies and procedures.
- Acquired products/services by specifying requirements, soliciting bids, assessing vendors, and granting contracts to the vendor that best met established criteria.
- Effectively implemented and oversaw procurement-related policies and procedures.
- Ensured accurate and timely processing of purchase requisitions by meticulously reviewing vendor information, terms, and prices prior to entering data into the Jenzabar purchasing system.
- Determined optimal procurement method (RFI, RFQ, RFP) for obtaining quotes from potential suppliers. Validated vendor selection in adherence with specified criteria set forth by the department and the university.
- Generated accurate bid documents, encompassing detailed information on bid tabulation results and cost comparison reports.
- Maintained diligent oversight of vendor relationships to optimize cost savings and adherence to terms.
Contracts and Vendor Management
Corvias Group
Fort Bragg, United States
01.2015 - 04.2023
- Streamlined the pre-qualification process for vendor applicants through criminal background checks, verification of financial capabilities and business size, as well as reviewing safety violations and ratings.
- Enhanced efficiency and coordination of procurement activities by streamlining workflows through customized workspaces, dashboards. reports, metrics, intake sheets, and automations in Smartsheet.
- Ensured seamless execution of all agreements, including initial planning, contract development, and required approval routing including contract change management
- Performed routine electronic document and data management processes in SharePoint including receiving, version checking, formatting, and distribution to team members.
- Manage and maintain hard copies of project materials, drawings, reproductions in a secured location.
- Proactively oversaw customers' adherence to contractual compliance requirements, facilitating prompt submission of reports, schedules and invoices for review and approval.
- Assisting in contract audits by supplying necessary audit documentation and requirements to ensure full compliance.
- Contributed to the development and periodic updates of the Standard Operating Procedures for Contracts and Vendor Management.
- Collaborated closely with accounting, finance and risk management teams to address payment delays, budget compliance and safety compliance pertaining to insurance.
- Coordinated team efforts for end of project activities to include contractor evaluation and reconciliation of financial obligations and documents.
Construction and Subcontracts Administrator
Picerne Military Housing
Fort Bragg, United States
07.2002 - 12.2014
- Managed pre-contract activities including vendor sourcing and vendor pre-qualification.
- Played a crucial role in creating Vendor Management process, forms, Policies, and Procedures by collaborating with managers and stakeholders.
- Evaluated existing processes and procedures related to subcontracting operations for efficiency improvements.
- Created, maintained, and updated subcontracts database for tracking purposes.
- Ensured subcontractors were held accountable for meeting contract terms by closely monitoring performance and progress against critical path and deliverables were provided in a timely manner.
- Managed RFPs for bid solicitation and securing pricing through RFQs for various goods and services.
- Oversaw the lifecycle of large and moderately complex subcontracts and consulting agreements.
- Worked closely with department teams to mitigate concerns regarding exceptions to T&C’s and ensure smooth execution.
- Processed Change Orders and subcontract amendments as required.
- Compiled information into reports detailing progress on projects managed through subcontracting arrangements.
- Maintained accurate and up-to-date electronic and hard copy records of contracts and project documentation in Salesforce and SharePoint.
- Managed work group collaboration to achieve seamless project and contract closeouts to include review, analysis, and processing of final financial obligations such as lien waivers and retainage payments, in alignment with client closeout guidelines.
Education
Bachelor of Science, Business Management, General -
St. Scholastica's College
01.1984
Skills
- Supplier Development
- Critical Thinking
- Computer Literacy
- Writing and verbal communication
- Vendor Relationship Management
- Smartsheet
- SharePoint
- Salesforce
- Adobe Acrobat Professional
- Adobe Creative Suite
- Microsoft 360 Programs
- Sage Timberline
- HighQ Contract Express
Languages
- English (Full Professional)
- Tagalog (Native or Bilingual)
References
References available upon request.
Timeline
Procurement Specialist
Methodist University
03.2023 - 02.2024
Contracts and Vendor Management
Corvias Group
01.2015 - 04.2023
Construction and Subcontracts Administrator
Picerne Military Housing
07.2002 - 12.2014
Bachelor of Science, Business Management, General -
St. Scholastica's College
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