Rozlyn Smith
Executive Secretary / Associate Clerk
Saint Louis,MO
Summary
Dedicated municipal government professional with more than 20 years of public service with the City of St. Louis, including extensive legislative operations support for the Board of Aldermen. Experienced in clerking full Board and committee meetings, preparing agendas and minutes, tracking Board Bills through the legislative process, and maintaining official legislative records. Known for accuracy, organization, and the ability to manage complex legislative workflows in fast-paced government environments. Cross-trained in Clerk’s Office operations with the ability to act on behalf of the Clerk to ensure continuity of Board operations, staff coordination, and legislative recordkeeping.
Overview
21
21
years of professional experience
Work History
Executive Secretary / Associate Clerk
St. Louis City Board of Aldermen
07.2023 - Current
- Clerk full Board of Aldermen and committee meetings, managing roll call, vote recording, attendance tracking, and official legislative documentation.
- Prepare, edit, and distribute agendas and minutes for full Board and committee meetings, ensuring accuracy and compliance with legislative procedures.
- Track Board Bills and Resolutions through the legislative process and record votes from third-read Board Bills, updating ordinance information on the BOA website.
- Maintain official legislative files including vote records, attendance documentation, and committee actions.
- Organize meeting packets and supporting documentation for Aldermen and committee members in advance of scheduled meetings.
- Coordinate with Aldermen, committee chairs, and city departments to ensure timely preparation of legislative materials and meeting documentation.
- Provide operational support within the Clerk’s Office to ensure continuity of legislative operations and accurate maintenance of Board records.
- Assist with staff coordination and provide guidance on legislative procedures and documentation processes.
- Serve as a primary point of contact for constituents, directing public inquiries to appropriate Board offices and city departments.
- Draft official correspondence and support cross-departmental communication related to legislative matters.
- Cross-trained in Clerk’s Office functions and prepared to act in support of the Clerk during high-volume legislative periods.
- Managed mail and both incoming and outgoing correspondence, mail, email and faxes.
Independent Consultant
Ask Roz LLC
07.2010 - 07.2023
- Led community outreach initiatives focused on housing and employment discrimination awareness.
- Facilitated public meetings and presentations to educate community members on policy and civil rights protections.
- Managed contracts, maintained detailed project records, and coordinated multiple client engagements simultaneously.
- Prepared reports, documentation, and administrative records to support project outcomes and client deliverables.
- Evaluated client needs and expectations, establishing clear goals for each consulting engagement.
Payroll Specialist
St. Louis City Fire Department
09.2018 - 11.2019
- Managed full-cycle payroll operations for 125+ employees including overtime, leave balances, and payroll adjustments.
- Ensured compliance with FLSA guidelines and city payroll policies.
- Investigated and resolved payroll discrepancies while maintaining accurate financial records.
- Processed personnel actions including new hires, salary adjustments, and employee separations.
- Maintained strict confidentiality of all payroll information and records.
Employee Support / Program Supervisor
Industrial Aid
09.2017 - 09.2018
- Supervised a team of 20 employees with special needs and managed personnel documentation and scheduling.
- Maintained state funding documentation and compliance records.
- Supported leadership with reporting, operational coordination, and employee performance oversight.
Administrative Assistant
City of St. Louis – CREA
05.2005 - 07.2010
- Prepared correspondence, meeting materials, and documentation for executive leadership.
- Maintained federal billing records in compliance with HUD and EEOC reporting requirements.
- Performed payroll processing for 8 employees.
- Provided intake procedures for housing and employment discrimination cases.
- Developed spreadsheets and reporting tools to track investigator productivity and case management activity.
- Supported executive staff through scheduling meetings, coordinating travel arrangements, and preparing crucial documents.
- Assisted in onboarding new employees, providing training materials, and coordinating orientation schedules to ensure a smooth integration into the team.
- Maintained inventory of office supplies and placed orders.
Education
Bachelor's Degree -
Southeast Missouri State University
Cape Girardeau, MO05-2027
Skills
- Legislative Operations Support
- BOA Website Updates & Recordkeeping
- Legislative Documentation Management
- Government Office Administration
- Board Agenda & Minutes Preparation
- Committee & Full Board Meeting Clerking
- Staff Coordination & Operational Support
- Payroll Administration
- Board Bill & Resolution Tracking
- Roll Call & Vote Recording
- Public & Constituent Relations
- Microsoft Office Suite
ADDITIONAL QUALIFICATIONS
- Extensive knowledge of St. Louis Board of Aldermen legislative procedures and operations.
- Proven ability to coordinate legislative workflow across departments and support committee and full Board functions.
- Strong organizational and recordkeeping abilities with a track record of maintaining accurate official records.
- Trusted to handle sensitive government documentation and act in a leadership capacity when needed.
Timeline
Executive Secretary / Associate Clerk
St. Louis City Board of Aldermen
07.2023 - Current
Payroll Specialist
St. Louis City Fire Department
09.2018 - 11.2019
Employee Support / Program Supervisor
Industrial Aid
09.2017 - 09.2018
Independent Consultant
Ask Roz LLC
07.2010 - 07.2023
Administrative Assistant
City of St. Louis – CREA
05.2005 - 07.2010
Bachelor's Degree -
Southeast Missouri State University