RUBY RODRIGUEZ
Los Angeles,CA
Summary
Administrative Assistant with 5+ years of experience in numerous roles. A dedicated, focused and detailed professional who excels at quickly learning new procedures, taking ownership of diverse projects, and completing multiple task simultaneously. Strong work ethic, professional demeanor, and great initiative. Motivated to continually improve and extend skills and knowledge to attain increased responsibility and opportunities for professional growth.
Overview
6
6
years of professional experience
Work History
Senior Youth Leader
YOUTH POLICY INSTITUTE Camino Nuevo Charter Burlington Campus
08.2016 - 09.2019
- Planned and implemented educational program's for grades Kinder - 8th grade in Arts and Crafts, Math, English, and Science.
- Provided assistance to students who had fallen behind in school and needed extra support with their studies.
- Organized indoor and outdoor activities for students.
- Built a stable consistent school environment for students.
Senior Youth Leader
THINK TOGETHER
10.2019 - 06.2021
- Planned and administered a after school schedule serving high school students
- Created and maintained comprehensive rosters with student information
- Ensured a high level of program quality by maximizing resource utilization while making sure that all program projects and goals were met and exceeded
- Responded to all parent inquires and concerns in a timely and efficient manner
- Collaborated with school administration to ensure a successful relationship between the two
- Lead and managed enrollment for 2 years.
Office Assistant / Food Clerk
CAMINO NUEVO CHARTER ACADEMY, MIRAMAR CAMPUS
06.2020 - 09.2020
- Greeted incoming staff, student, and families professionally, and provided friendly and knowledgeable assistance
- Created and maintained detailed administrative processes and procedures to drive efficiency and accuracy
- Created and updated physical records and digital files to maintain current, accurate, and compliant documentation
- Served as a liaison between the staff, students, parents, and administrators
- Managed daily office operations and maintained of equipment
- Created and maintained spreadsheets using Excel functions and calculations to develop reports and lists.
Registrar
CAMINO NUEVO CHARTER ACADEMY, MIRAMAR CAMPUS
09.2020 - 06.2021
- Lead the school closure plan in logistics and compliance
- Cleaned up 325 school transcripts, updated all student information and processed all student records request
- Assured the security and authenticity of student records in physical and digital format
- Scanned 575 historical student cumulative records, scan each one digitally and imported onto a secure drive
- Case managed 35 students and directly supported them with searching, applying and enrolling into a new high school all during a pandemic
- Audited student graduation requirements, ordered and prepared student high school diplomas
- Audited 9-12th grade student transcripts, input final grades and report cards.
Administrative Assistant
Camino Nuevo Charter Academy
07.2021 - 01.2023
- Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
- Executed record filing system to improve document organization and management.
- Scheduled office meetings and for staff teams.
- Sorted and distributed office mail and recorded incoming shipments for corporate records.
- Coached new employees on administrative procedures, company policies and performance standards.
- Restocked supplies and placed purchase orders to maintain adequate stock levels.
- Processed invoices and expenses using multiple software services to facilitate on-time payment.
- Supported efficient meetings by organizing spaces and materials, documenting discussions and distributing meeting notes.
- Offered office-wide software support and training, troubleshooting issues and optimizing usage.
- Created PowerPoint presentations for organization development purposes.
Education
Paralegal Certificate -
UCLA Extension
Los Angeles, CA01.2023
Bachelor of Arts -
California State University - Los Angeles
Los Angeles, CA12.2020
Skills
- Organizational Skills, Risk Assessment & Monitoring,
- Time Management
- File Maintenance,
- Expert in all Microsoft platforms
- Customer Inquiries
- Banking Operations
- Workflow Planning
- Database Administration
- Policy and Procedure Modification
Timeline
Administrative Assistant
Camino Nuevo Charter Academy
07.2021 - 01.2023
Registrar
CAMINO NUEVO CHARTER ACADEMY, MIRAMAR CAMPUS
09.2020 - 06.2021
Office Assistant / Food Clerk
CAMINO NUEVO CHARTER ACADEMY, MIRAMAR CAMPUS
06.2020 - 09.2020
Senior Youth Leader
THINK TOGETHER
10.2019 - 06.2021
Senior Youth Leader
YOUTH POLICY INSTITUTE Camino Nuevo Charter Burlington Campus
08.2016 - 09.2019
Paralegal Certificate -
UCLA Extension
Bachelor of Arts -
California State University - Los Angeles
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