Ruchir Patel
Iselin,USA
Summary
Results-driven Clinical Supply Manager with over 8 years of expertise in leading global clinical supply chain operations, project management, and fostering cross-functional collaboration to support complex investigational product lifecycles. Proficient in translating clinical protocols into accurate supply forecasts, packaging requirements, and logistics strategies, ensuring seamless supply continuity across diverse global sites. Demonstrated success in vendor management, budget oversight, and risk mitigation, along with a comprehensive understanding of GMP and GCP regulatory frameworks. Recognized for exceptional communication skills and stakeholder engagement, effectively aligning clinical operations, regulatory affairs, and supply chain teams to achieve study objectives and corporate goals while implementing efficient processes to meet project milestones.
Overview
10
10
years of professional experience
Work History
Project Manager
ICON Global Strategic Solutions
12.2021 - Current
- Providing Global Clinical Supply Services to Merck
- Serve as the primary clinical supply lead for global investigational studies, overseeing end-to-end clinical supply planning, forecasting, and logistics.
- Develop robust demand and inventory forecast models for medium to high complexity clinical trials.
- Translate protocol requirements into clinical supply plans and timelines, ensuring timely packaging and distribution of Clinical Finished Goods (CFGs).
- Proactively communicate with internal stakeholders and external partners to ensure adequate supply availability and on-time delivery across global sites.
- Manage and track clinical shipments from depot to clinical sites; maintain PO tracking and documentation for transfers from packaging facilities to depots.
- Reconcile shipment and inventory data across multiple systems to ensure alignment and data integrity.
- Run and analyze reports from IVRS/IRT systems (Almac, Signant, Endpoint, Oracle) to monitor depot/site inventory, patient enrollment status, shipment history, and resupply triggers.
- Leverage key digital tools such as IRT systems and Microsoft PowerApps to optimize clinical supply planning and execution.
- Utilize SAP to manage purchase orders, sales orders, and clinical supply transactions.
- Support site initiation and study start-up by forecasting supply needs tied to site activation and patient enrollment projections.
- Actively participate in and contribute to Clinical Trial Team (CTT) meetings by providing status updates on drug supply, patient progress, resupply strategy, and operational risk management.
- Demonstrate advanced problem-solving and cross-functional influence, making informed decisions based on business and technical risks to drive project success.
Supply Chain Associate
Presperse Corporation
03.2019 - 12.2021
- Managed all domestic and international vendors by creating purchase orders and negotiating pricing and delivery terms to ensure on-time supply availability.
- Reviewed profit & loss statements and operational metrics to identify trends, risks, and supply chain optimization opportunities.
- Oversaw end-to-end purchase transactions including shipment coordination, import documentation, and final delivery to U.S. and European destinations.
- Maintained and monitored inventory levels through data-driven planning reports, historical sales analysis, and rolling forecasts.
- Managed inventory across four 3PL warehouses, performed monthly reconciliations, and validated warehouse billing for accuracy.
- Negotiated freight rates, approved invoices, and coordinated with freight carriers for timely and cost-effective shipments.
- Performed root cause analysis to resolve supply chain issues, identify gaps, and implement tactical solutions to prevent recurrence.
- Managed materials and BOMs using Business Central (ERP system); processed adjustments and transfers to align with operational needs.
- Logged and coordinated mid-year and year-end cycle counts, ensuring inventory accuracy.
- Investigated over 100 issues monthly involving shipping discrepancies and packaging errors, ensuring alignment between 3PL and in-house systems.
- Monitored aging inventory, engaged with sales teams, and negotiated vendor returns or alternative dispositions.
- Oversaw expired/damaged goods disposal processes, ensuring system reconciliation and compliance.
- Forecasted 6-9 months of inventory demand based on historical sales and future projections to minimize waste and overstock.
- Generated production work orders and allocation files to support order fulfillment and manufacturing operations.
Operations Planner/Purchasing
Clinical Genomics
02.2017 - 03.2019
- Coordinated production planning, raw material procurement, and inventory management to support clinical and commercial operations.
- Issued work orders and allocation files to meet fulfillment timelines and customer demand.
- Maintained accurate inventory through routine cycle counts and ERP updates (NetSuite).
- Supported large-scale procurement and new product initiatives in collaboration with cross-functional teams.
- Implemented purchasing and planning procedures that improved lead times, reduced costs, and ensured timely deliveries.
- Strengthened supplier relationships and ensured compliance with internal SOPs and quality standards.
Associate Promotional Operations Planner (Contract Position)
L’Oreal
05.2015 - 01.2017
- Managed end-to-end coordination of promotional production and rework activities across Development, Marketing, Packaging, and Supply Planning teams.
- Created and maintained SAP records, including BOMs, component codes, and purchase orders.
- Partnered with demand planners to ensure alignment between forecast and production schedules.
- Oversaw planning cycles for domestic and imported materials; tracked global demand and monitored order transmissions to supply and manufacturing teams.
- Liaised with subcontractors and suppliers to ensure timely delivery of components and adherence to production timelines.
- Ensured data integrity and master data maintenance within SAP.
Education
Bachelor of Science - Supply Chain Management, Management Information Systems
Rutgers (Business School), The State University of New Jersey
Newark, NJSkills
- Proficient in GMP and GCP compliance
- Proficient in MS Office, SAP, and IRT systems (Almac, Oracle, Signant, Endpoint); skilled in data analysis tools including Java, VLOOKUP, forecasting, and ABC analysis
- Demand planning experience
- Proficient in managing relationships across all organizational levels
- Analytical skills for supply chain improvement
- Proficient in multitasking and prioritization
- Project planning
- Project scheduling
- Team collaboration
- Relationship building
- Strategic planning
- Schedule management
- Work flow planning
- Advanced problem solving
- Budgeting and forecasting
- Cross-functional collaboration
Timeline
Project Manager
ICON Global Strategic Solutions
12.2021 - Current
Supply Chain Associate
Presperse Corporation
03.2019 - 12.2021
Operations Planner/Purchasing
Clinical Genomics
02.2017 - 03.2019
Associate Promotional Operations Planner (Contract Position)
L’Oreal
05.2015 - 01.2017
Bachelor of Science - Supply Chain Management, Management Information Systems
Rutgers (Business School), The State University of New Jersey