Ruthann Poole
Marana,Arizona
Summary
Dedicated administrative professional with successful experience in fast-paced office settings. Hardworking team player with expertise in completing various clerical tasks and offering staff support. Responsible, punctual, and productive professional when working with little to no supervision. Offering keen attention to detail and strong decision-making skills to manage multiple, concurrent tasks.
Overview
7
7
years of professional experience
Work History
Human Resources
Arizona State Prison – Marana
08.2023 - Current
- Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
- Executed record filing system to improve document organization and management.
- Coordinated and scheduled meetings and conference calls to optimize scheduling of the Warden.
- Negotiated contracts with vendors and suppliers for office supplies, equipment and services.
- Completed forms, reports, logs and records to quickly handle all documentation for human resources.
- Received and sorted incoming mail and packages to record, dispatch, or distribute to correct recipient.
Accounts Payable
Robert Half – GB Auto Service, Inc.
06.2020 - 04.2021
- Communicated with other departments to verify purchases.
- Reconciled invoices and purchase orders and updated databases accordingly.
- Liaised with vendors to communicate payment status.
- Entered purchase orders, invoices and payments into company accounting system.
- Closely monitored accounts to post timely payments and resolve billing discrepancies.
Accounts Payable
Robert Half – Northwest Fire District
06.2020 - 04.2021
- Reconciled invoices and purchase orders and updated databases accordingly.
- Communicated with other departments to verify purchases.
- Managed accurate and timely processing of invoices for locations in a total of five states.
- Entered purchase orders, invoices and payments into company accounting system.
- Built strong relationships with vendors to enhance cost offerings and accomplish favored customer status.
Accounts Receivable Specialist
Ascent Aviation Services, Inc
08.2016 - 06.2020
- Communicated with vendors to resolve discrepancies impeding payments.
- Maintained good working relationships with vendors and resolved disputes.
- Contributed to producing and interpreting improved finance related methods to establish consistency with accounts payable prerequisites.
- Provided accounts payable expertise to managers and staff members.
- Reviewed and submitted purchase orders for equipment, supplies and professional services.
Education
Bachelor of Science - Business Administration, Management
Colorado Technical University
05.2014
Skills
- Microsoft Word
- Microsoft Excel
- Microsoft PowerPoint
- Outlook
- Quantum
- Great Plains
- SharePoint
- Reach App
- Teams
- Human Resources Support
Special Interests
- Family
- Gardening
- Cross stitch
- Crafts
- Grandchildren
- Avid reader
References
Upon request
Timeline
Human Resources
Arizona State Prison – Marana
08.2023 - Current
Accounts Payable
Robert Half – GB Auto Service, Inc.
06.2020 - 04.2021
Accounts Payable
Robert Half – Northwest Fire District
06.2020 - 04.2021
Accounts Receivable Specialist
Ascent Aviation Services, Inc
08.2016 - 06.2020
Bachelor of Science - Business Administration, Management
Colorado Technical University
Similar Profiles
Corina SanchezCorina Sanchez
Correctional Officer III/ WIPP Officer at Arizona State Prison-MaranaCorrectional Officer III/ WIPP Officer at Arizona State Prison-Marana
Dana WoodDana Wood
Psychiatric Mental Health Nurse Practitioner at NaphCare-Arizona State Prison Tucson ComplexPsychiatric Mental Health Nurse Practitioner at NaphCare-Arizona State Prison Tucson Complex
Marie ThernivalMarie Thernival
Registered Nurse at Arizona State Prison Complex TucsonRegistered Nurse at Arizona State Prison Complex Tucson
Daniel SilviaDaniel Silvia
Sergeant at Jefferson County Sheriff's OfficeSergeant at Jefferson County Sheriff's Office
Christina AffholderChristina Affholder
Clinical Mental Health Counseling Intern at Sea Glass Mental HealthClinical Mental Health Counseling Intern at Sea Glass Mental Health