Ruthann Poole
Marana,Arizona
Summary
Dynamic professional with extensive experience in administration and finance, notably at Marana Aerospace Solutions. Proven ability to enhance operational efficiency and strengthen vendor relationships. Proficient in Microsoft Excel and adept at problem-solving, consistently delivering high-quality results and optimizing workflows to support organizational goals.
Overview
25
25
years of professional experience
Work History
Bakery Clerk
Fry's
Marana, AZ
04.2024 - Current
- Delivered exceptional customer service, consistently achieving high guest satisfaction scores by resolving inquiries quickly and professionally.
- Ensured top-quality products and full regulatory compliance by strictly adhering to food safety and handling standards, reducing incidents of waste and spoilage.
- Maintained optimal stock levels and visually appealing displays, contributing to increased product visibility and sales.
- Operated baking equipment, including ovens and mixers, following safety guidelines.
- Handled cash transactions accurately at the bakery register during customer checkout.
Administrative Assistant
Arizona State Prison
Marana, AZ
08.2021 - 12.2023
- Managed and optimized the Warden's calendar by coordinating and scheduling meetings, conferences, and events.
- Developed and maintained an organized filing system to enhance document accessibility and records management.
- Prepared and submitted weekly and monthly reports to the corporate office and the Arizona Department of Corrections, Rehabilitation, & Reentry (ADCRR).
- Coordinated facility events, ensuring seamless logistics and execution.
- Processed and maintained accurate human resources documentation, including forms, reports, logs, and records.
- Facilitated the onboarding process for new employees, ensuring the timely completion and distribution of all required paperwork.
Accounts Payable
Robert Half - GB Auto Service, Inc.
Marana, AZ
06.2020 - 04.2021
- Collaborated with internal departments to verify purchases, ensuring 100% accuracy in transaction validation.
- Reconciled invoices and purchase orders, updating databases to maintain accurate, real-time financial records.
- Strengthened vendor relationships by providing timely updates on payment status, reducing follow-up inquiries.
- Entered and processed purchase orders, invoices, and payments with exceptional accuracy, streamlining accounting workflows.
- Monitored accounts to post payments on time and resolved billing discrepancies, minimizing payment delays and avoiding late fees.
Accounts Payable
Robert Half - Northwest Fire District
Tucson, AZ
06.2020 - 04.2021
- Reconciled invoices and purchase orders with 100% accuracy, maintaining up-to-date financial records, and minimizing discrepancies.
- Managed invoice processing for locations in five states, consistently meeting deadlines, and improving operational efficiency.
- Entered and processed purchase orders, invoices, and payments in the accounting system, reducing processing time, and ensuring timely payments.
- Strengthened vendor relationships to secure favorable pricing and preferred customer status, contributing to cost savings and enhanced supplier partnerships.
Accounts Receivable Specialist
Ascent Aviation Services, Inc
Tucson, AZ
08.2016 - 06.2020
- Resolved vendor payment discrepancies quickly, reducing payment delays and maintaining positive supplier relationships.
- Built and sustained strong vendor partnerships, improving dispute resolution times and increasing vendor satisfaction.
- Streamlined and standardized accounts payable processes, ensuring full compliance with financial requirements and boosting efficiency.
- Served as a trusted accounts payable resource for managers and staff, enhancing team knowledge and process accuracy.
- Accurately reviewed and processed purchase orders for equipment, supplies, and professional services, supporting cost control and operational needs.
Manager of Administration
Marana Aerospace Solutions
Marana
06.2008 - 07.2013
- Supervised and delegated tasks to reception staff, improving workflow efficiency and ensuring smooth administrative operations.
- Managed office supply and equipment inventory, preventing shortages and eliminating operational downtime.
- Coordinated complex travel arrangements for executives, optimizing schedules and reducing travel-related expenses.
- Planned and executed office events, luncheons, and client meetings, enhancing team engagement and strengthening client relationships.
Secretary II
Marana Unified School District
Marana, AZ
08.2000 - 06.2007
- Managed a high-volume, multi-line phone system, providing a professional and welcoming first point of contact for callers.
- Delivered comprehensive administrative support to assistant principals, the athletic director, and the student office, improving departmental efficiency.
- Oversaw daily scheduling and coordinated logistics, ensuring seamless operations across the department.
- Facilitated clear and timely communication between staff, parents, and students, strengthening relationships and resolving issues promptly.
- Organized and maintained executive calendars, optimizing schedules and coordinating meetings, travel arrangements, and conference calls to maximize productivity.
Education
Bachelor of Science - Business Administration, Management
Colorado Technical University
05.2014
Skills
- Microsoft Word
- Microsoft Excel
- Microsoft PowerPoint
- Microsoft Teams
- Microsoft Outlook
- Quantum
- Great Plains
- SharePoint
- Reach App
- Human Resources Support
Timeline
Bakery Clerk
Fry's
04.2024 - Current
Administrative Assistant
Arizona State Prison
08.2021 - 12.2023
Accounts Payable
Robert Half - GB Auto Service, Inc.
06.2020 - 04.2021
Accounts Payable
Robert Half - Northwest Fire District
06.2020 - 04.2021
Accounts Receivable Specialist
Ascent Aviation Services, Inc
08.2016 - 06.2020
Manager of Administration
Marana Aerospace Solutions
06.2008 - 07.2013
Secretary II
Marana Unified School District
08.2000 - 06.2007
Bachelor of Science - Business Administration, Management
Colorado Technical University
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