Ruthie Neblett

• Responsible for supervising all aspects of maintaining accounts payable records (within full cycle AP)
• Lead a team of 4 AP Associates
• Utilized team building exercises to gather team members strengths and weaknesses and developed processes to maximize their strengths and minimize their weaknesses.
• Plan and distribute work assignments evenly and fairly among team members.
• Setup Business Associates for Vendors/Employees through using MavNet/Sharepoint.
• Update vendor attributes through Enertia
• Upload/Code invoices through Open Invoice
• Run the Aging for AP Trade with Trial Balance & AP Sub Ledger/General Ledger
• Process any updates that were needed for the vendor through MavNet/Sharepoint
• Run TIN matches through IRS website with
• Run Payment Process (voids, checks, EDI files, ACH’s, credit cards, wires) through Enertia (ACCT Software)
• Process PPA’s/Reversals/Posted entries
• Uploaded Journal Entries
• Batch and Posted invoices, journal entries and PPA’s
• Process & Approve employee expenses through ADP Concur
• Improve general ledger operations - posting, reporting and balancing to complete monthly, quarterly and year-end closings

● Research invoice status and PO payment status
● Research invoices in Oracle to verify the status for vendors
● Quality accounting entry of source documents on time
● Submitted invoices for payment/Scanned invoices into Mark view
● Processed P-card transactions
● Keyed and processed Non-PO & PO invoices
● Setup Distribution sets for vendors/processed check request & pre-approved invoices
● Direct and monitor workflow and accounts payable processes
● Manage the interface of data from legacy systems such as SAP into Oracle
● Month end closing, year-end closing as per deadlines
● Lead a team of 6 AP Processors
● Utilize Team Building exercises to show team members strengths and weaknesses to maintain a strong team

• Maintain vendor relations

• Received and reviewed invoices from vendor/Full Cycle AP
• Matched documents, coded and batched/posted invoices
• Assembled voucher packages for approval by appropriate managers
• Oversaw daily operations to ensure appropriate staffing, efficient workflow consistency, and timely and accurate processing of work
• Worked with other departments to resolve vendor issues utilizing Oracle and Excel
• Maintained Vendor Master Data information in Oracle which included set-up
• Utilized all available resources to consistently exceed client expectations while assuring total client satisfaction
• Ensure operations are processed in a timely manner according to the agreed upon schedules
• Monitor balances and aging in pending allocation accounts to ensure timely processing of transactions and facilitate resolution of aging items
• Utilized all available resources to consistently exceed client expectations while assuring total client satisfaction
• Lead a team of 8 AP Processors

• Analyzed invoices and expense reports for accuracy and eligibility through Concur
• Supervised all aspects of maintaining accounts payable records.
• Compiled monthly financial reports and performance metrics for senior management review.
• Resolved all escalated payable discrepancies at the request of vendors or internal counterparts.
• Provided SAP training and documentation to team members, detailing processes for issue resolution and special case scenarios.
• Reviewed and audited all team members’ work for accuracy and timeliness frequently collaborated with internal IT department, providing specifications for system enhancements and upgrades.
• Planned and distributed work assignments evenly and fairly among team members.
• Responsible for personnel decisions, dictated by performance and company need.
• Utilized all available resources to consistently exceed client expectations while assuring total client satisfaction.
• Lead a team of 15 employees
• Reconciled monthly statements and transactions to keep records accurate and current
• Produced high-quality documents, reports and presentations using Oracle

• Review invoice in its entirety to ensure that all information appearing is accurate and complete.
• Check figures and supporting documentation to ensure that they are correct, mathematically accurate, and properly coded.
• Create service entry for invoice in SAP and match the service entry in E-approval for completion.
• Process Goods receipts with the same method if approval is attached to the invoice, otherwise escalation would be enforced.
• Approve service entry if it is within my tolerance; otherwise send invoices over my tolerance to the assigned Network Administrator for approval.
• Monitor invoices to ensure payments are up to date.
• Forward invoices lacking appropriate information to the appropriate contact whether it be drilling foreman, superintendent, or network administrator requesting needed information, confirmation, or clarity.
• Distribute work from my queue to specialist skilled to assist with work handled in my alpha of vendors.
• Contact the buyers for vendors whose Lou’s are out of funds.
• Contact network administrators for PO’s needing increases.
• Assist with U.S vendors with a primary focus on Canada accounts.
• Multitask to achieve execution of old age accounts, work under time constraints
• Measure KPI’s to assess team performance and report achievements or deficiencies to the AP Manager
• Compile reports requires by management and government agencies
• Analyzed and reconciled various Accounts Payable, Expense report process and 1099 reporting
• Assist in the review the determination of appropriate general ledger accounts for invoice coding, preparing and posting GL.