Sabrina Evans
Tallahassee,USA
Summary
Dedicated administrative professional with over three years of experience supporting the Building and Planning Department for the City of Midway, Florida. Proven expertise in delivering exceptional customer service and fostering collaborative relationships with diverse stakeholders to enhance community engagement and project success. Currently serving as a Community Planner for the Florida Building Code, utilizing strong organizational and communication skills to drive impactful community development initiatives. Recently achieved certification as a Florida Certified Contract Manager, reinforcing a commitment to ongoing personal and professional growth in the field.
Overview
9
9
years of professional experience
1
1
Certification
Work History
Community Planner/Certified Contract Manager
DBPR State of Florida
Tallahassee, FL
09.2021 - Current
- Organized and structured meeting agendas while accurately capturing minutes to support team collaboration.
- Organized and summarized key points from meetings to provide clear minutes for nine board members.
- Streamlined travel processes for board members, enhancing overall efficiency and satisfaction. Achieved timely travel arrangements that met board members' needs and preferences. Fostered positive relationships with travel service providers to improve service quality.
- Coordinated the printing and mailing processes for insignias, ensuring proper labeling for storage shed and building.
- Streamlined meeting preparations by effectively coordinating with board members. Achieved timely reminders and organized meeting schedules to optimize participation and productivity.
- Reviewed and prepared regulatory notices for publication in the Florida Administrative Register, facilitating transparency and public awareness.
- Florida Certified Contract Manager
- Assisted clients with notarization of documents. Supported legal processes by verifying signatures and identities. Maintained accurate records of notarized transactions.
Permit Technician
City of Midway
Midway, FL
09.2020 - 10.2020
- Enters information from permits applications into the Permit Tracking System to determine types of reviews necessary for the projects and to determine when projects and to determine when projects are scheduled for review, status of projects, number of dates for review, cost of review, permit number and issue date.
- Logs in plans and permits information.
- Schedules building-related inspections.
- Generates reports and charts from Permit Tracking System to equip management with information to make decisions.
- Receives information from plans reviewers to produce a list of projects that need to be reviewed.
- Maintains Growth Management Department files and filling systems.
- Files plans for commercial projects and enters appropriate data into the Permit Tracking System.
- Receives permit applications from contractors and developers, reviews and enters relevant data into Permit Tracking System and forwards to plan reviewers.
- Verifies permits issued and compares with permit applications. Verifies contractors' business license and insurance coverage.
- Answers technical questions regarding requirements for submitting applications for all types of permits.
- Responsible for concurrency applications and environmental management permits and applying permits policies, rules and regulations, and codes, ordinances, and statues.
- Assists builders, contractors, and property owners in making applications for various permits and advises applicants of requirements.
- Answers questions pertaining to progress of permits and advises applicants of data and submittal needed at locations to have requirements checked.
- Receives applications and plans and reviews items for completeness.
- Assures that permits applicants have obtained all pre-approvals.
- Coordinates or oversees completion of applications for roofing, mobile homes set ups, pool permits and environmental permits.
- Determines and calculates various permit fees.
- Calculates and collects plan review fees and other building permit fees as may be required.
- Process all applications/plans and resubmit that are received by mail.
- Performs related and other work as required.
- Assists other clerical and administrative departments as required.
Administrative Clerk
City of Midway
Midway, FL
06.2017 - 09.2020
- Backup for the Permit Department
- Assists the city manager with the direction, control and evaluation of City operations.
- Assists with budget preparation and administration.
- Coordinates citizen service requests and complaints.
- Serves as liaison to internal and external organizations and represents the city manager and City as required.
- Works closely with City Council and staff on projects as assigned by the city manager.
- Supervises and participates in preparation of speeches, correspondence and news release drafts for the city manager.
- Speaks to civic and community groups to promote and explain municipal policies and programs as required.
- Attend meetings on behalf of the city manager and provide input as required to state the City's position on a variety of subjects.
- Reviews and evaluations proposals for new programs and services.
- Recommends changes in administrative policies, organization, programs, methods and procedures.
- Assists the city manager and City Council by coordinating the process for commission agenda items.
- Prepares the Council meeting agenda and related material.
- Processes purchase orders, invoices, deposits and other financial information for the City's Finance Office.
- Prepares and processes all payroll information, including time-sheets and leave forms.
- Maintains filing system for City documents, acts as Records Retention and Disposal Coordinator as required by State Law.
- Provides administrative support to the City Council for travel-related reservations.
- Acts as webmaster and keeps the City website updated with news and general information.
- Maintains the property inventory of the City.
- Files ordinances and resolutions of the city council and oversees the codification of ordinances into the municipal code.
- Prepares and advertises meeting agendas, bid and other advertisements, and legal notices of public hearing and special meetings.
- Provides public records and information to citizens, civic groups, the media and other agencies as requested.
- Assists in the preparation of ordinances and resolutions as directed.
- Provides leadership and direction in the development of short and long range plans; gathers, interprets, and prepares data for studies, reports and recommendations; coordinates department activities with other departments and agencies as needed.
- Facilitated compliance and reporting for Community Development Block Grant (CDBG) projects to ensure effective resource allocation.
- Oversaw administrative tasks related to FEMA assistance, enhancing operational efficiency.
- Scheduled appointments, meetings and events in a comprehensive master calendar.
- Assisted Citizens with coping paper, faxing documentation, and notarized documentation.
- Kept the office fully stocked by ordering and managing bulk supply orders.
- Completed accurate daily transactions and kept meticulous records.
- Offering a welcoming environment and expert support to every customer, efficiently handling routine needs and special concerns.
- Handled numerous calls each day from outside customers and team members needing assistance with various administrative matters.
- Coordinated smooth travel for staff by arranging all transportation and accommodations.
Office Manager
City of Midway
Midway, FL
05.2017 - 06.2017
- Supervised front office activities expertly, including accounts payable and receivable, reception, and mail management.
- Organized and filed documentations.
- Received and Delivered mail.
Education
High School Diploma -
Diamond Academy
Quincy, FLSkills
- Microsoft Office
- Microsoft Word
- Excel
- QuickBooks
- Payroll
- Travel Arrangements
- Legal
- Office Administration
- Accounts Receivable
- Accounts Payable
- Project Planning
- Microsoft Excel
- Microsoft Outlook
- Bookkeeping
- Virtual Meeting Tools: Zoom and Free Conference Call
Certification
- Notary Public
- Certificate of Attendance The Indispensable Assistant, 2018-08-01
- Certificate of Attendance FLC Human Resources and Risk Management Seminar, 2019-03-01
- Certificate of Attendance The Conference for Women, 2020-01-01
- Certificate of Attendance HR Law, 2020-02-01
- Certificate of Attendance Administrative Assistants Conference, 2020-03-01
- Florida Certified Contract Manager
Timeline
Community Planner/Certified Contract Manager
DBPR State of Florida
09.2021 - Current
Permit Technician
City of Midway
09.2020 - 10.2020
Administrative Clerk
City of Midway
06.2017 - 09.2020
Office Manager
City of Midway
05.2017 - 06.2017
High School Diploma -
Diamond Academy
Personal Information
- Place of Birth: Midway, FL
- Title: Community Planner
DBPR 2025 T.E.AM Together Each Achieves More Award
I assist with other Department to work on the Recovery Fund project to ensure Florida citizens receive some of their funds from Contractors who mishandle their contract.