Sabrina Kolenovic
Staten Island,NY
Summary
Self-driven, dynamic professional and executive liaison with 15+ years experience in multiple capacities, including C-level Executive Assistant support, staff management, and data analysis. Exceptional communication skills combined with a demonstrated ability to collaborate with multifunctional project teams, develop and implement efficient office processes, and manage key accounts and expense reports. Outstanding organizational and interpersonal skills as well as a proven track record of organizing and leading diverse office support teams. Proven ability to juggle priorities, proactively manage issues, and think outside the box to ensure meeting the expectations of an executive with high-level and often global commitments.
Overview
22
22
years of professional experience
Work History
Executive Business Parter | Office of the CMO
Zentalis
New York, NY
02.2023 - 02.2023
- Supported Executive Vice President- Chief Medical Officer primarily in addition to her team SVP of Regulatory, SVP Hematology and Medical Affairs, EVP, Drug Development
- Communicated with coworkers and managers about completed duties.
- Maintained a strong work ethic and punctuality, consistently arriving on time and prepared for each shift.
- Maintained a clean and welcoming environment for guests through regular cleaning of lobby, hallways, and restrooms.
- Cleaned and organized building areas as required.
- Performed cleaning and maintenance duties as directed.
- Stored supplies safely and securely to prevent theft and damage.
- Greeted guests with warmth and professionalism for friendly, helpful service.
- Resolved guest inquiries punctually and politely for professional customer service.
- Promoted positive work atmosphere through effective communication with team members across various departments within the hotel setting.
- Increased workplace safety by immediately reporting potential hazards.
- Proactively identified opportunities for improvement in daily processes, offering suggestions to management for streamlining tasks and increasing efficiency.
- Assisted guests with transportation arrangements including hailing taxis or shuttles on their behalf when required.
- Increased efficiency in daily operations by organizing storage rooms, maintaining inventory of supplies, and replenishing stock as needed.
- Updated visitor and delivery logs for correct, current security records.
- Coordinated travel arrangements by booking airfare, hotel, and ground transportation.
- Anticipated potential challenges in daily operations and devised appropriate solutions to maintain uninterrupted workflow in the executive office.
- Organized and coordinated conferences and monthly meetings.
- Created expense reports, budgets, and filing systems for management team.
- Updated spreadsheets and created presentations to support executives and boost team productivity.
- Contributed to smooth business operations by planning and organizing meetings and conferences.
- Maintained confidentiality by handling sensitive information with discretion and professionalism.
- Prepared meeting agendas and briefing papers for members of board of directors and executive team.
- Managed complex calendar scheduling with focus on proper allocation of executive availability.
- Responded to emails and other correspondence to facilitate communication and enhance business processes.
- Boosted morale with event planning and coordination of company-wide functions, celebrations, or gatherings.
- Processed travel expenses and reimbursements for executive team and senior management group.
- Screened calls and emails and initiated actions to respond or direct messages for managers.
- Increased meeting effectiveness with detailed preparation of agendas, materials, and minutes.
- Facilitated smooth operations within the executive office by overseeing daily tasks and assignments.
- Reduced expenses through effective negotiation of vendor contracts for office supplies and services.
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Handled confidential and sensitive information with discretion and tact.
- Used advanced software to prepare documents, reports, and presentations.
- Supported business and hospitality needs of corporate partners and staff during meetings and company events.
- Managed mail and both incoming and outgoing correspondence, mail, email and faxes.
- Worked with senior management to initiate new projects and assist in various processes.
- Coordinated events and worked on ad hoc projects.
AUXILIARY POLICE OFFICER
New York City Police Department
New York
06.2003 - 06.2006
- Assisted with traffic control during major incidents, contributing to a smoother flow of vehicles and reducing congestion.
- Developed strong working relationships with fellow auxiliary officers as well as regular police personnel fostering teamwork and collaboration towards common goals.
- Supported local law enforcement officers in controlling large events, ensuring crowd management, and maintaining order.
- Enhanced public safety by conducting regular foot patrols and maintaining vigilance for any suspicious activities.
- Contributed significantly to reducing crime rates within assigned areas through diligent patrolling practices.
- Facilitated communication between the police department and the community through participation in outreach programs and public meetings.
EXECUTIVE ASSISTANT TO EVP, CHIEF MEDICAL OFFICER
Kadmon Corporation, LLC
New York
01.2010 - 11.2022
- Deliver firsthand support to senior medical executive (M.D
- And Ph.D.) of biopharmaceutical company focused on developing innovative medicines
- Manage business and personal calendar-coordinate domestic/international travel plans, scheduling appointments, booking conferences, and all logistics for high-priority events
- Prepare materials for meetings, manage confidential files, correspondence, and initiatives, and conduct research for articles
- Negotiate contracts with vendors
- Track expenses through Concur, providing Accounting team with documentation.
- Monitor annual staff review information, as well as salary increases
- Orchestrate activities of CMO in role as member of multiple boards
- Assist with organization of clinical trials
- Approve and process employee travel and entertainment reports-review supporting documents and relevant materials to ensure compliance with company guidelines, regulations, and audit requirements including "Sunshine Act" requirements
- Manage American Express corporate account for all direct reports, ensuring payments for corporate cardholders are remitted in a timely manner
- Oversee and administer reimbursement of travel and entertainment expenses for all direct report employees.
OFFICE MANAGER
Friedman Management Corp.
New York
01.2001 - 06.2005
- Handled sensitive information with discretion, maintaining confidentiality of company documents and personnel records.
- Provided exceptional customer service when addressing client inquiries or concerns via phone calls or email correspondence.
- Maintained computer and physical filing systems.
- Updated reports, managed accounts, and generated reports for company database.
- Managed office operations while scheduling appointments for department managers.
- Coordinated office events and meetings, ensuring timely execution and optimal scheduling for all participants.
- Served as a liaison between upper management and staff members, facilitating open channels of communication to address concerns or issues promptly.
- Managed vendor relationships, negotiating contracts for cost savings while maintaining high-quality services.
Education
Bachelor of Science - Criminal Justice/Psychology
Mercy College
Dobbs Ferry, NY05.2006
Skills
- High-level Administrative Support
- Schedule/Calendar Management
- Event & Logistics Coordination
- Travel Planning
- Client Relationship Management
- Office Management
- Accounts Payable
- Staff Training & Development
- Project Management
- Records Maintenance
- Expense Reports
- Vendor Negotiations
- Sunshine Act Certified
- Computer Skills: MS Office Suite & SharePoint
- Concur
- Documentum
- Customer Service
- Organizational Skills
- Office Administration
- Excellent multi-tasking ability
- Data Entry
- Clear oral/written communication
- Scheduling and calendar management
- Administrative Support
- Document Management
- Relationship Building
- Scheduling
- Scheduling Coordination
- Expense Reporting
- Event Coordination
- Facility Management
- Travel Coordination
- Compliance Monitoring
- MS Office
- Scheduling and Coordinating
- Computer Skills
- Problem Resolution
- Teamwork and Collaboration
- Good Judgment
- Documentation And Reporting
- Team Leadership
- Professional and Courteous
- Managing Operations and Efficiency
- Administration and Reporting
- Schedule Management
- Work Planning and Prioritization
- Task Delegation
- Goal Setting
Personal Information
Title: Executive Assistant
Languages
Montenegrin
Native or Bilingual
Bosnian
Native or Bilingual
Croatian
Native or Bilingual
Serbian
Native or Bilingual
Spanish
Limited Working
Timeline
Executive Business Parter | Office of the CMO
Zentalis
02.2023 - 02.2023
EXECUTIVE ASSISTANT TO EVP, CHIEF MEDICAL OFFICER
Kadmon Corporation, LLC
01.2010 - 11.2022
AUXILIARY POLICE OFFICER
New York City Police Department
06.2003 - 06.2006
OFFICE MANAGER
Friedman Management Corp.
01.2001 - 06.2005
Bachelor of Science - Criminal Justice/Psychology
Mercy College