Samantha Martinez
Miami,FL
Summary
11+ years of administrative, process optimization, and project management experience with top company executives. Proven ability to apply diverse skills to ensure quality, confidentiality, accuracy, and professionalism.
Overview
13
13
years of professional experience
Work History
Executive Assistant
EMED
12.2021 - 05.2022
- Manage calendars and correspondence for senior executives.
- Plan and manage recruitment and staff selections.
- Keep accurate records of company card transactions.
- Run weekly sales analysis reports.
- Improved department productivity by 20%.
- Manage offsite staff outings.
Executive Assistant & Office Manager
Elevate ENT
11.2020 - 12.2021
- Provided administrative support to CEO and 9 executives
- Managed calendars, arranged meetings, prepared materials, collaborated with team members, organized events, provided recommendations, and liaised with property management.
- Project manager for office renovations.
Executive Assistant
Memorial Healthcare System
07.2018 - 11.2020
- Managed two executives and prepared reports.
- Managed office supplies.
- Served as a Project Manager for office renovations
- Determined scope and objectives.
- Prepared budget.
- Tracked costs.
- Provided updates.
- Monitored progress.
Administrative Coordinator
Mount Sinai Medical Center
07.2016 - 07.2018
- Managed calendars and correspondence for 3 executives
- Scheduled 80-100 meetings weekly
- Implemented a time tracking tool
- Reduced uncategorized time by 20%
- Managed a Hospital Noise Control initiative
- Managed risk assessment and signage for employee paths
- Coordinated hospital-wide communication projects
Executive Coordinator
Jackson Health Foundation
11.2014 - 07.2016
- Managed schedules for 18 team members, 6 major gift officers, and the VP of Development
- Planned and scheduled vendors and venues for special projects
- Managed 800 donor profiles
- Prepared reports and prospect research
- Assisted HR with new hire packets
Office Manager
Royal Tax Insurance Agency
02.2009 - 11.2014
- Managed office operations for 5 employees.
- Developed paperless environment, streamlined filing system.
- Performed basic accounting tasks for 20 accounts.
- Reduced office expenses by $5k.
- Built relationships with clients, companies, and vendors.
- Decreased office expenditures by $5k by implementing inventory control, and standardizing ordering procedures
- Established business relations with clients, companies, and vendors
Education
Currently Enrolled - Mechanical Engineering
Florida International University
Miami, FL06.2025
Personal Trainer Certification - Health And Fitness
ISSA
Miami, FL08.2022
Notary Public - Comm # HH150253
State of Florida
Miami, FL11.2020
Lean Six Sigma Green Belt -
Institute of Industrial & Systems Engineers
Miami, FL03.2019
Skills
- 11 years of executive support and project management experience
- Proven ability to anticipate needs, think critically, and offer solutions
- Excellent communication and organizational skills
- Proficient in MS Office, BlueBeam Revu, Adobe Pro, Google Office, Apple Products, Lucidcharts, Asana
- Ability to prioritize, multitask, and work independently in a fast-paced environment
- Confidentiality and discretion
- Problem-solving skills
- Meeting planning and execution experience
- Poised under pressure
- Upbeat, can-do attitude
- Fluent in English and Spanish
Work Availability
monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
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Work Preference
Work Type
Full TimePart TimeWork Location
RemoteImportant To Me
Flexible work hoursPersonal development programsWork from home optionTimeline
Executive Assistant
EMED
12.2021 - 05.2022
Executive Assistant & Office Manager
Elevate ENT
11.2020 - 12.2021
Executive Assistant
Memorial Healthcare System
07.2018 - 11.2020
Administrative Coordinator
Mount Sinai Medical Center
07.2016 - 07.2018
Executive Coordinator
Jackson Health Foundation
11.2014 - 07.2016
Office Manager
Royal Tax Insurance Agency
02.2009 - 11.2014
Currently Enrolled - Mechanical Engineering
Florida International University
Personal Trainer Certification - Health And Fitness
ISSA
Notary Public - Comm # HH150253
State of Florida
Lean Six Sigma Green Belt -
Institute of Industrial & Systems Engineers
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