Samantha Vieira
Senior Accounts Payable Specialist
Harrison,New Jersey
Summary
An enthusiastic, self-directed professional with expertise in organizational administration, accounting and office management. A dedicated team player who is committed to delivering high quality results. Detail-oriented worker with proven resourcefulness and reliability.
Overview
9
9
years of professional experience
4
4
years of post-secondary education
1
1
Language
Work History
Senior Accounts Payable Specialist
Harrison Board Of Education
Harrison, NJ
05.2019 - Current
- Communicated with vendors to resolve discrepancies impeding payments.
- Provided accounts payable expertise to managers and staff members.
- Reviewed and submitted purchase orders for equipment, supplies and professional services.
- Prepared vendor invoices and processed incoming payments.
- Reviewed vendor invoices for appropriate documentation and validity prior to payment.
- Maintained good working relationships with vendors and resolved disputes.
- Applied proper codes to invoices, files and receipts to keep records organized and easily searchable.
- Investigated daily variances and corrected errors to resolve discrepancies.
- Reported financial data and updated financial records in ledgers and journals.
- Maintained payable shared email inbox and digitized invoices for processing.
- Reconciled processed work by verifying entries and comparing system reports to balance numbers.
- Handled day-to-day accounting processes to drive financial accuracy.
- Matched purchase orders with invoices and recorded necessary information.
- Input financial data and produced reports using Budgets.
- Managed and responded to correspondence and inquiries from customers and vendors.
- Checked all Purchase Order documents for errors and accuracy while updating in Budgets..
- Prepared and distributed reimbursement checks.
Clerk/Biller
Towne Auto Sales
Kearny, NJ
08.2016 - 01.2018
- Organized and prepared tax and title documents to transfer ownership of property.
- Calculated and remitted state sales tax, service and other charges.
- Communicated with customers to resolve common title issues.
- Received and processed paperwork for titles, new license plates and renewals.
- Entered title and vehicle information into database.
- Contacted NJ Motor Vehicle Department to determine status of pending titles.
- Verified and analyzed free-and-clear title issues, odometer readings and VIN numbers to finalize sales deals.
- Arranged payoff checks for trade-ins and new vehicles.
- Contacted appropriate agencies to complete searches, order records and obtain documents.
- Coordinated price adjustment between buyers and sellers.
- Identified title encumbrances and detailed plans for correcting issues and clearing titles for planned changes.
- Duplicated and summarized documentation relevant to property title status.
- Checked accuracy and completeness of registration documents and rejected unacceptable packages.
Office Manager
Wild Discoveries
Belleville, NJ
09.2010 - 07.2014
- Successfully implemented new technologies and improvements
- Updated reports, managed accounts and generated reports for company database.
- Oversaw office inventory activities by ordering and requisitions and stocking and shipment receiving.
- Coordinated special projects and managed schedules.
- Optimized organizational systems for payment collections, AP/AR, deposits and recordkeeping.
- Coached new hires on company processes while managing employees to achieve maximum production.
- Developed standard operating procedures for all administrative employees.
- Prepared meeting rooms and materials and recorded important information.
- Compared vendor prices and negotiated for optimal savings.
- Oversaw work processes and performed quality control tasks to increase revenue and reduce production times.
- Evaluated employee records and productivity and submitted evaluation reports.
- Analyzed data related to administrative costs and spending trends to prepare budgets for personnel.
- Delivered performance reviews, recommending additional training or advancements.
- Prepared agendas and took notes at meetings to archive proceedings.
- Organized store merchandise racks and displays to promote and maintain visually appealing environments.
Education
High School Diploma -
Harrison High School
Harrison, NJ 09.1996 - 06.2000
Skills
Notary PublicNJ Motor Vehicle CertifiedHarrison High School PTSO
Harrison/East Newark Elk Member
AP operational expertise
Vendor management
Handling purchase orders
Account Reconciliation
Bookkeeping
Accounting systems and controls
Vendor invoice processing
Mail handling
Spreadsheet management
Office administration
Flexible and Adaptable
Analytical and Critical Thinking
Excellent Communication
Teamwork and Collaboration
Attention to Detail
Timeline
Senior Accounts Payable Specialist
Harrison Board Of Education
05.2019 - Current
Clerk/Biller
Towne Auto Sales
08.2016 - 01.2018
Office Manager
Wild Discoveries
09.2010 - 07.2014
High School Diploma -
Harrison High School
09.1996 - 06.2000