Summary
Overview
Work History
Education
Skills
Timeline
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Samantha Vieira

Senior Accounts Payable Specialist
Harrison,New Jersey

Summary

An enthusiastic, self-directed professional with expertise in organizational administration, accounting and office management. A dedicated team player who is committed to delivering high quality results. Detail-oriented worker with proven resourcefulness and reliability.

Overview

9
9
years of professional experience
4
4
years of post-secondary education
1
1
Language

Work History

Senior Accounts Payable Specialist

Harrison Board Of Education
Harrison, NJ
05.2019 - Current
  • Communicated with vendors to resolve discrepancies impeding payments.
  • Provided accounts payable expertise to managers and staff members.
  • Reviewed and submitted purchase orders for equipment, supplies and professional services.
  • Prepared vendor invoices and processed incoming payments.
  • Reviewed vendor invoices for appropriate documentation and validity prior to payment.
  • Maintained good working relationships with vendors and resolved disputes.
  • Applied proper codes to invoices, files and receipts to keep records organized and easily searchable.
  • Investigated daily variances and corrected errors to resolve discrepancies.
  • Reported financial data and updated financial records in ledgers and journals.
  • Maintained payable shared email inbox and digitized invoices for processing.
  • Reconciled processed work by verifying entries and comparing system reports to balance numbers.
  • Handled day-to-day accounting processes to drive financial accuracy.
  • Matched purchase orders with invoices and recorded necessary information.
  • Input financial data and produced reports using Budgets.
  • Managed and responded to correspondence and inquiries from customers and vendors.
  • Checked all Purchase Order documents for errors and accuracy while updating in Budgets..
  • Prepared and distributed reimbursement checks.

Clerk/Biller

Towne Auto Sales
Kearny, NJ
08.2016 - 01.2018
  • Organized and prepared tax and title documents to transfer ownership of property.
  • Calculated and remitted state sales tax, service and other charges.
  • Communicated with customers to resolve common title issues.
  • Received and processed paperwork for titles, new license plates and renewals.
  • Entered title and vehicle information into database.
  • Contacted NJ Motor Vehicle Department to determine status of pending titles.
  • Verified and analyzed free-and-clear title issues, odometer readings and VIN numbers to finalize sales deals.
  • Arranged payoff checks for trade-ins and new vehicles.
  • Contacted appropriate agencies to complete searches, order records and obtain documents.
  • Coordinated price adjustment between buyers and sellers.
  • Identified title encumbrances and detailed plans for correcting issues and clearing titles for planned changes.
  • Duplicated and summarized documentation relevant to property title status.
  • Checked accuracy and completeness of registration documents and rejected unacceptable packages.

Office Manager

Wild Discoveries
Belleville, NJ
09.2010 - 07.2014
  • Successfully implemented new technologies and improvements
  • Updated reports, managed accounts and generated reports for company database.
  • Oversaw office inventory activities by ordering and requisitions and stocking and shipment receiving.
  • Coordinated special projects and managed schedules.
  • Optimized organizational systems for payment collections, AP/AR, deposits and recordkeeping.
  • Coached new hires on company processes while managing employees to achieve maximum production.
  • Developed standard operating procedures for all administrative employees.
  • Prepared meeting rooms and materials and recorded important information.
  • Compared vendor prices and negotiated for optimal savings.
  • Oversaw work processes and performed quality control tasks to increase revenue and reduce production times.
  • Evaluated employee records and productivity and submitted evaluation reports.
  • Analyzed data related to administrative costs and spending trends to prepare budgets for personnel.
  • Delivered performance reviews, recommending additional training or advancements.
  • Prepared agendas and took notes at meetings to archive proceedings.
  • Organized store merchandise racks and displays to promote and maintain visually appealing environments.

Education

High School Diploma -

Harrison High School
Harrison, NJ
09.1996 - 06.2000

Skills

Notary Publicundefined

Timeline

Senior Accounts Payable Specialist

Harrison Board Of Education
05.2019 - Current

Clerk/Biller

Towne Auto Sales
08.2016 - 01.2018

Office Manager

Wild Discoveries
09.2010 - 07.2014

High School Diploma -

Harrison High School
09.1996 - 06.2000

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Samantha VieiraSenior Accounts Payable Specialist