Sandy Cawley
Tacoma,WA
Summary
Material services coordinator specializing in inventory management and administrative support within hospital environments. Demonstrated success in optimizing shipping solutions and managing data to enhance operational efficiency. Exceptional attention to detail guarantees precise inventory and information tracking and timely deliveries.
Overview
1
1
Certification
11
11
years of professional experience
Work History
Material Services Coordinator
Swedish Medical Center
Seattle, WA
04.2025 - Current
- Utilize computerized materials management information system for inventory replenishment.
- Check shipments against purchase orders and enter data into Genesis MMIS for accurate inventory management.
- Verify condition of merchandise upon arrival, reporting discrepancies promptly.
- Verify accuracy of shipping documents such as bills of lading, packing lists and invoices.
- Maintain records of all incoming products, including quantity received and location in warehouse.
- Receive and inspected high volumes of incoming shipments for quality and accuracy.
- Operate pallet jacks to move products within the warehouse.
- Work with departments and units to determine destination for mystery shipments and deliveries.
Mail and Distribution Clerk
Swedish Medical Center
Seattle, WA
09.2021 - 04.2025
- Sorted mail for efficient filing and prioritization, ensuring timely deliveries.
- Packaged and metered outgoing USPS mail to facilitate prompt dispatch.
- Created outgoing FedEx shipments, coordinating pickups and resolving shipping issues.
- Scanned incoming trackable items, recording recipient campus and location details.
- Coordinated freight shipments by preparing bills of lading and scheduling pickups, meeting delivery timelines.
- Operated computer systems to input shipment and delivery data accurately.
- Verified patient status and locations using Epic system, adhering to HIPAA guidelines.
- Retrieved medical discharge records from hospital units in compliance with HIPAA regulations.
Mailroom Clerk, On-Site Managed Services
Ricoh USA
Bellevue, WA
03.2016 - 09.2022
- Processed outbound mail in high volume mailroom settings through USPS, UPS, and FedEx for timely delivery.
- Operated mailing equipment to prepare, weigh, affix postage, and complete documentation, ensuring timely processing of outgoing mail.
- Sorted incoming mail and packages to enhance distribution speed.
- Scanned and indexed documents for easy retrieval in Microsoft Office Suite.
- Managed sensitive documents in legal and healthcare settings with utmost discretion.
- Executed print production processes for various materials in a fast-paced environment.
- Coordinated interoffice routing and distribution of documents to enhance communication flow.
- Fielded phone calls and emails from clients, patients, associates, and vendors.
- Monitored shipments to confirm timely deliveries and addressed shipping issues proactively.
Education
High School Diploma -
Robert D. Edgren H.S.
Misawa AB, Japan06-1980
Skills
- Materials logistics
- Inventory management
- Inventory reporting
- Warehouse operations
- Mail shipping solutions
- Postage metering
- Document management
- Data entry
- Product distribution
- Tracking systems
- Print production
- Microsoft Office proficiency
- Report generation
- HIPAA compliance
- Time management skills
Certification
- HIPAA Compliance 2021 - 2024
- Epic Information Desk Swedish Medical Center 2024
Timeline
Material Services Coordinator
Swedish Medical Center
04.2025 - Current
Mail and Distribution Clerk
Swedish Medical Center
09.2021 - 04.2025
Mailroom Clerk, On-Site Managed Services
Ricoh USA
03.2016 - 09.2022
High School Diploma -
Robert D. Edgren H.S.