Sara Peck

Reports to and works under the direct supervision of the Chief of Police and performs a wide variety of moderate and complex administrative tasks and activities while supporting the needs of the Police Department as a whole. Exercises independent judgment, excellent customer service skills, and communicates effectively in person and in writing.

• Handles administrative tasks such as expense report processing or invoice reconciliation efficiently; allowing executives to focus on high-priority responsibilities without distraction.
• Maintains confidentiality when handling sensitive information, protecting city interests and employee privacy.
• Support on-boarding process for new employees and coordinate tasks with Human Resources and I.T.
• Support human resources initiatives by coordinating interviews and assisting with new hire orientations.
• Tracks and monitors annual expenses and purchases for use by the Chief of Police in developing the yearly department budget.
• Manages budgets and expenses, maintaining financial records for accurate reporting and analysis.
• Maintains and reconciles purchase card expenses for all police department staff.
• Management of daily calendar for the Chief of Police including scheduling appointments promptly and ensuring optimal use of executive time while minimizing conflicts or cancellations.
• Enhance communication between departments through proactive coordination of meetings and events.
• Coordinates and books airfare, hotel and ground transportation and prepares itinerary to facilitate successful trips.
• Coordinate departmental functions (trainings, ceremonies, retirement).
• Submit, manage, and track law enforcement related grants.
• Assist with special projects, as requested, including collaborating with other city departments and members of the general public for information and support.
• Responsible for managing records of officer attire and gear, providing necessary documentation to finance, and obtaining required approvals from authorized personnel.
• Oversees ordering of supplies, including business cards, for the department's various operational needs following the current city's purchasing procedures.
• Review incoming communications, emails, and other correspondence, for urgency or importance; prioritize correspondence accordingly for executive review or action.
• Collaborated with cross-functional teams, expediting project completion times and enhancing overall efficiency.
• Gathering documents, data, and formulated analytics to prepare issues for discussion and reports for review.
• Produced accurate office files, updated spreadsheets, and draft presentations to support executives and boost team productivity.
• Ensure timely completion of projects by monitoring progress against deadlines, providing updates to executives as needed.

• Oversee community development timelines and goals including:
• Initiate and review of association legal documentation
• Draft/complete initial build-out budgets
• Work with the sales staff to outline community structure and subsequent fees to ensure proper communication is provided to future customers
• Completion/management of association and metro district common areas
• Work closely with internal and external Community Planning and Land Development teams to ensure community expectations and goals are met
• Hire and provide guidance to onsite management companies
• Serve as Developer Board of Director throughout development of community
• Chair Board of Director meetings monthly, quarterly, etc
• Provide guidance during Board of Directors/Membership meetings to assist with fiduciary duties and decisions
• Initiate and complete turnover of filings (tracts) and amenities including clubhouses, pools, parks, play structures, common areas, dog parks, fencing, trails, etc., to Association/Metro District

• Supervise the operation and administration of multiple Associations in accordance with contractual management agreement and their policies and procedures
• Act as the primary liaison between the Association Board of Directors and homeowners within the community
• Responsible for knowledge of all aspects of assigned associations including Legal Documents, Financial Reports, Maintenance Responsibilities, Contracts, etc
• Prepare and submit annual budgets to associations
• Provide and/or oversee recommendations to the Association Board of Directors and committees regarding major capital expenditures as required to maintain the desired community appearance and operation
• Administer and oversee contracts and/or work orders between the association and contractors, to ensure services are performed in a satisfactory manner
• Solicit proposals/bids as needed
• Facilitate meetings of the Board of Directors, Association's members and/or contractors to provide information, answer questions, give advice and obtain instructions
• Agenda and minute preparation for all meetings
• Maintain accurate and current logs to provide documentation
• Manage Association meeting and event calendars, email blasts and website maintenance as needed
• Manage direct reports consisting of an in-office assistant and association onsite maintenance employees

• Community Manager (June 2006-May 2019)
• Accounts Receivable (2005-2006)

• Service Representative (1997-1999)
• Provide online and phone technical support for customers and internal partners for questions and/or issues with accounts
• Leadership and direction of a team (up to nine team members) with various responsibilities daily
• Monitored distributions of workload amongst team
• Provide continued support and training of team members daily
• Participated in interviews for potential new hires as well as completing annual reviews
• Worked with department managers for operational efficiency process and implementation