Sara Theophilus
Dallas,TX
Summary
Accounts Payable Supervisor and Accounting Coordinator with strong foundation in accounting practices, including accounts payable, accounts receivable, and financial reporting. Proven ability to work collaboratively within teams to achieve business goals while adapting to changing needs. Known for reliability, efficiency, and excellent communication skills. Focused on team collaboration, adaptability, and achieving measurable results. Skilled in financial software, process optimization, and compliance. Known for reliability and results-driven approach.
Overview
17
17
years of professional experience
Work History
Accounting Coordinator
Manorly Concierge Home Management
Dallas, TX
08.2026 - Current
- Managed accounts payable and receivable processes to ensure timely payments and accurate financial reporting.
- Coordinated monthly financial reconciliations, enhancing accuracy of financial data and supporting decision-making.
- Developed and maintained comprehensive filing systems for invoices, contracts, and other financial documentation.
- Supported the month-end closing process, efficiently processing journal entries and posting accruals.
- Provided exceptional customer service while resolving billing disputes or payment discrepancies with clients.
- Processed expense reports for accuracy and compliance with organizational policies.
- Reconciled accounts receivable transactions, ensuring alignment with bank statements and customer accounts.
- Identify opportunities to streamline accounting processes, improve accuracy, and increase efficiency across accounting workflows.
- Developed proficiency in industry-specific software programs such as QuickBooks, Excel, and other accounting applications.
Accounts Payable Supervisor
Willmeng Construction
Phoenix, AZ
03.2024 - 08.2026
- Managed a high-volume accounts payable workload of 1,500-1,700 invoices per month with a strong focus on accuracy, efficiency, and timely processing.
- Troubleshot and resolved escalated issues pertaining to vendor disputes, payment discrepancies or delays in a timely manner, maintaining positive relationships with suppliers.
- Implemented new procedures that enhanced processing efficiency and reduced errors.
- Trained team members on accounts payable software and best practices for accuracy.
- Managed month-end closing process, ensuring timely completion of accruals and account reconciliations.
- Participated in software implementation projects designed to automate manual tasks within the Accounts Payable department.
- Improved invoice processing efficiency by implementing an electronic approval system.
- Developed and maintained vendor onboarding processes.
Accounts Payable Lead
Willmeng Construction
Phoenix, AZ
09.2023 - 03.2024
- Reviewed vendor invoices for appropriate documentation and validity prior to payment.
- Maintained good working relationships with vendors and resolved disputes.
- Prepared vendor invoices and processed incoming payments.
- Applied proper codes to invoices, files, and receipts to keep records organized and easily searchable.
- Reconciled bank accounts to verify accuracy of cash records.
- Reconciled company bank, credit card and line of credit accounts, investigating and resolving discrepancies to keep accounts audit-ready.
Accounts Payable Supervisor
Taylor Morrison
Scottsdale, AZ
03.2023 - 07.2023
- Hired, managed, developed and trained staff, established and monitored goals, and conducted performance reviews.
- Coordinated accounts payable functions and improved workflow for 20 staff members.
- Completed bi-weekly payroll for 20 employees.
- Provide leadership to Accounts Payable team and work closely with Accounts Payable Manager and Divisions.
- Contribute to the overall operation of the Finance Department- Manage payments, Bank releases, POS Pay exceptions, Escalations, maintaining an effective and efficient system for processing and distributing payments in a timely manner in accordance with company accounts payable policies and procedures.
- Trained and supported new hires to educate on process flow and interdepartmental procedures.
- Interacted with corporate vendors, upper management and peers.
- Resolved issues through active listening and open-ended questioning, escalating major problems to manager.
Accounts Payable Lead
Taylor Morrison
Scottsdale, AZ
08.2021 - 03.2023
- Effectively managing daily disbursements, voids, and ensuring payments are handled accurately and in a timely manner.
- Efficient in managing Wells Fargo Pos Pay Exceptions, ACH returns and rejects.
- Support Symbeo database along with Accounts Payable email inboxes.
- Assist IT and Divisions on troubleshooting items that are in question and helping divisions with end of month reconciliation.
- Provide leadership to admins and work with team on escalations.
- Lead and support new hires with training and assignments.
- Work closely with management to conduct interviews and projects.
- Assist in updating Accounts Payable procedures and recommend improvements as necessary, such as Lien Waiver processes.
Accounts Payable Administrator
Taylor Morrison
Scottsdale, AZ
02.2021 - 08.2021
- Timely and efficiently process high volume construction, development, and overhead related invoices.
- Knowledge of BuildPro/SupplyPro system, Newstar, and producing Iris reports for research purposes.
- Issue checks/EFT payments in a timely manner consistent with Accounts Payable disbursement schedule and requirements.
- Provide excellent customer service to internal and external customers by responding to all inquiries, reconciling statements, and making necessary corrections.
- Review, log, and file 20-day preliminary lien notices and various lien waivers to ensure legal compliance.
- Train and develop new hires and peers on accounts payable related functions.
- Other duties assigned by management
Inventory Control Manager
Kloeckner Metals Corporation
Santa Fe Springs, CA
12.2015 - 05.2020
- Inventoried warehouse stock on monthly, quarterly and annual basis
- Scheduled and organized inventory management of carbon and non-ferrous metals, worth over $26 million
- Worked with production supervisors and team members to understand supply needs and bring levels within desired tolerances
- Requisitioned materials to restock inventory and obtain goods for production
- Audited and corrected discrepancies in inventory numbers
- Received, sorted and processed damaged goods with vendors or manufacturers
- Collaborated with shipping department staff to facilitate material pickups and deliveries
- Verified vendor accounts by reconciling monthly statements and related transactions
- Generated and submitted invoices based upon established accounts receivable schedules and terms
Assistant Store Manager
Hallmark
Costa Mesa, CA
12.2009 - 05.2015
- Completed all point of sale opening and closing procedures, including counting contents of cash register
- Reviewed performance data to monitor and measure productivity, goal progress and activity levels
- Set schedules and delegated assignments based on team member strengths to optimize floor coverage and service levels
- Oversaw receiving and display of incoming products, meeting planned promotions and seasonal rotation for sales events
- Reported to district manager regarding all store and staff issues, financial goals and sales
Education
Bachelor of Arts - Art History
Arizona State University
Tempe, AZAssociate of Arts - General Studies
Golden West College
Huntington Beach, CASkills
- Vendor management
- Detail-oriented
- Invoice and payment processing
- MS Office proficiency
- Account management
- Database management
- Customer service-oriented
- Team leadership and coaching
- Inventory tracking
- Motivated self-starter
- Payment scheduling
- Standard operating procedures development
Timeline
Accounting Coordinator
Manorly Concierge Home Management
08.2026 - Current
Accounts Payable Supervisor
Willmeng Construction
03.2024 - 08.2026
Accounts Payable Lead
Willmeng Construction
09.2023 - 03.2024
Accounts Payable Supervisor
Taylor Morrison
03.2023 - 07.2023
Accounts Payable Lead
Taylor Morrison
08.2021 - 03.2023
Accounts Payable Administrator
Taylor Morrison
02.2021 - 08.2021
Inventory Control Manager
Kloeckner Metals Corporation
12.2015 - 05.2020
Assistant Store Manager
Hallmark
12.2009 - 05.2015
Bachelor of Arts - Art History
Arizona State University
Associate of Arts - General Studies
Golden West College