SARAH M MUNCY
The Villages
Summary
Dynamic Admin/Facilities Coordinator with extensive expertise at Indiana National Guard, excelling in vendor management and operational logistics.
Overview
17
17
years of professional experience
Work History
Admin/Facilities Coordinator/Buyer
Indiana National Guard/Military Installation
Indiana
2014.05 - Current
- Facilitated communication between installation personnel and J1 medical staff for policy compliance.
- Coordinated facility maintenance schedules for military installation operations.
- Managed inventory of supplies and equipment for various facilities.
- Developed and implemented safety protocols for personnel and visitors.
- Oversaw vendor contracts and service agreements for facility services.
- Assisted in planning space utilization for events and training activities.
- Coordinated maintenance activities with outside vendors to ensure timely completion of projects.
- Maintained an accurate inventory of office supplies and equipment in order to track usage patterns over time.
- Checked common areas and conference rooms regularly to verify cleanliness and order.
- Assisted with relocations and remodeling projects, including ordering furniture and supplies.
- Established relationships with local contractors to facilitate quick response times when repairs were needed.
- Provided support for events held at the facility by arranging catering services and setting up meeting rooms according to client specifications.
- Processed purchase orders for new materials needed for upkeep or repair of facilities.
- Organized monthly meetings with staff members responsible for maintaining facilities in order to discuss any issues or concerns related to operations.
- Managed system work orders by distributing assignments and closing out completed work after walk-throughs.
- Oversaw vendor-provided building, janitorial, pest control and landscaping services.
- Assembled and arranged conference and facility equipment in designated rooms per event requirements.
Scheduler
Trans Motor Pool/Camp Atterbury/Mil. Installtion
Edinburgh
2009.01 - 2014.05
- Worked with supervisors, soldiers, and team members to understand supply needs and bring levels within desired tolerances.
- Proofread and edited documents for accuracy and grammar.
- Streamlined office operations by effectively monitoring and addressing military correspondence and data communications.
- Answered and managed incoming and outgoing calls while recording accurate messages for distribution to office staff.
- Followed detailed directions from management to complete daily paperwork and computer data entry.
- Managed data and correspondence to secure information across complex landscapes of organizational departments.
- Developed and maintained scheduling systems for military transport operations.
- Coordinated vehicle assignments and logistics for Camp Atterbury personnel.
- Communicated daily with team members to ensure smooth operational flow.
- Managed transportation requests and prioritized based on mission needs.
- Monitored vehicle availability and reported status to leadership regularly.
- Assisted in training new staff on scheduling protocols and software usage.
- Scheduled and confirmed appointments.
- Communicated schedule changes effectively throughout the organization when necessary.
- Developed and maintained scheduling procedures to ensure timely completion of projects.
- Maintained accurate records of all tasks completed by the team.
- Assigned tasks to appropriate personnel based on their skill level and availability.
- Ensured compliance with established policies and procedures related to scheduling activities.
- Determined the most efficient timeline for completing a given assignment while ensuring optimal resource utilization.
- Resolved scheduling disputes between internal stakeholders in an effective manner.
Education
High School Diploma -
Columbus East High School
Columbus Indiana1986-06
Skills
- Work order coordination
- Preventative maintenance
- Signage implementation
- Supplier management
- Building inspections facilitation
- Documentation practices
- Vendor management
- Policy compliance
- Operational logistics
- Inventory control
- Effective communication
- Problem solving
- Event planning
- Building operations
- Work orders
- Vendor coordination
- Asset management
- Risk assessment
- Vendor negotiation
- Sustainable waste management
- Space organization and implementation
- Budget administration
- Safety protocol implementation
- Facility operations
- Adaptability and flexibility
Timeline
Admin/Facilities Coordinator/Buyer
Indiana National Guard/Military Installation
2014.05 - Current
Scheduler
Trans Motor Pool/Camp Atterbury/Mil. Installtion
2009.01 - 2014.05
High School Diploma -
Columbus East High School