Sarah Petermann

Church Administrator and Finance Manager for 600 member church located in Middletown, MD. Report to Senior Pastor, Finance Committee/Church Council and Building Trustees.

Provide full range of accounting/bookkeeping (Quickbooks Desktop) to include accounts payable and receivable, journal entries, COA & G/L management.

Payroll processing (PeopleWorx). Helped transition from manual payroll processing to 3rd party provider.

Manage and track electronic giving via PayPal and VANCO and deposit/transfer to Quickbooks.

Reconcile monthly bank and credit card statements.

Monthly Financial Reporting to Council and Trustees.

Prepare annual budget process, reporting and entry.

Maintain database: Servant Keeper (membership and contribution software) .

Managed facility maintenance, liaison with vendors and service providers.

Managed and maintained contracts with vendors.

Managed onboarding and offboarding of employees along with compliance documentation.

Highlight: Facilitated application and procurement of ERC (Employee Retention Credit) for the church in the amount of $six digits. Facilitated increased rent agreement with building user.

• Church Administrator and Finance Manager for 600 member church located in Middletown, MD. Report to Senior Pastor, Finance Committee/Church Council and Building Trustees.
• Provide full range of accounting/bookkeeping (Quickbooks Desktop) to include accounts payable and receivable, journal entries, COA & G/L management.
• Payroll processing (PeopleWorx). Helped transition from manual payroll processing to 3rd party provider.
• Manage and track electronic giving via PayPal and VANCO and deposit/transfer to Quickbooks.
• Reconcile monthly bank and credit card statements.
• Monthly Financial Reporting to Council and Trustees.
• Prepare annual budget process, reporting and entry.
• Maintain database: Servant Keeper (membership and contribution software) .
• Managed facility maintenance, liaison with vendors and service providers.
• Managed and maintained contracts with vendors.
• Managed onboarding and offboarding of employees along with compliance documentation.

Highlight: Facilitated application and procurement of ERC (Employee Retention Credit) for the church in the amount of $six digits. Facilitated increased rent agreement with building user.

• Administrative support to Senior Pastor, Church Council, and Treasurer.
• Bookkeeping (Quickbooks), accounts payable, journal entries, and payroll processing (PeopleWorx/Payroll Services Inc).
• Manage and track electronic giving via PayPal and VANCO and deposit/transfer to Quickbooks.
• Manage Bank statement and credit card reconciliation and Monthly Financial Reporting to Council and Committees.
• Assist with annual budget process including reporting and entry into QB.
• Maintain Servant Keeper (membership and contribution software) with members giving, contact data, and status to include production of church directory.
• All church communications via email, MailChimp, Website, Facebook, bulletins, newsletters and other print media and mailings. Create advertisements for FNP as needed. Maintain Church website and Facebook pages.
• Responsible for creation of Annual Report and stewardship mailings and pledge (giving) reporting and entry.
• Maintain church calendar and facility user/outside group bookings.
• Maintain building alarm and door lock system through System Galaxy Software.
• Maintain contracts with vendors and other organizations to include annual inspections of equipment and security.
• Maintain Annual Congregational Meeting, and monthly Council and Commission meeting minutes. Manage United Church of Christ (UCC) yearbook reporting.
• Manage office, building and janitorial supply ordering.
• Maintain office equipment and contracts.
• Significant Accomplishments:
• managed application and administrative process for SBA/PPP Loan in 2020 with Woodsboro Bank along with forgiveness application.
• implemented MailChimp for all church emails
• edited/updated Chart of Accounts in QuickBooks for ease of recording and reporting
• detailed reporting to council and commissions; utility expense; event income and expense; budgeted expense
• Created new logo for Grace UCC Mission project: Frederick Gives Back

• Central Atlantic Conference of the United Church of Christ provides resources and support to 5 Associations in the Maryland, Virginia, W.Va., DC, and NJ area which consists of 167 churches, 400 clergy, and 40,000 church members.
• The role of Acting EAA supports the Conference Minister and serves as office manager for the 8 person staff.
• Provide conference and event planning and support; Conference wide communications (print and social media); calendar management; website maintenance;
• payroll processing; bookkeeping support
• general office equipment and supply maintenance
• liaison with vendors; contract management

400 member Church of Christ and Presbyterian USA combined congregation.

Church Administrator oversees general administration of the Church by providing administrative and organizational support to the pastor, staff, church council, and various committees and ministries of the church.

Acts as congregational care liaison to congregation and pastoral staff; listening ministry; communications hub;

bookkeeping/accounts payable, statement reconciliation & payroll processing

budget and cost analysis

new employee onboarding; benefits and insurance administration

manage facility user contracts, scheduling, and communications with community groups and other users

event set-up and planning; management of building use, maintenance and maintenance staff

volunteer coordination, training, and management

marketing and communications to promote all upcoming events and develop relationships within the church and community; create and produce bulletins, all church email, newsletter, website content, print materials as needed including memorial bulletins

produce and maintain church directory, annual reports

general office equipment and records management, mail distribution

office supply & building supply ordering

respond to all incoming emails, written correspondence, phone calls, and walk in members and visitors to facility