Sarah Warfield
Bothell
Summary
Organized professional in administrative support known for high productivity and efficiency in task completion. Skilled in data entry, calendar management, and document preparation, ensuring smooth operational flow. Excel in communication, problem-solving, and time management, contributing to successful team collaboration and project execution.
Overview
17
17
years of professional experience
Work History
Assistant Project Manager
Alexnder Global Promotions
Bellevue
03.2013 - 09.2015
- Provide direct customer support to the sales team.
- Customized promotional items and branded products for corporate clients and sports franchises, including MLB, NHL, and NBA teams.
- Key responsibilities included working with buyers to develop these products, communicating with domestic and international companies for supplier qualification and certification, providing customer service to the sales team, managing operational support, and using sourcing strategies to negotiate pricing and ensure timely delivery of items.
- Assisted project managers in coordinating promotional events and activities.
- Supported team in organizing project timelines and schedules.
- Communicated with vendors to secure necessary materials and services.
- Communicated with domestic and international suppliers to complete the qualification process and assist with C-TPAT certification.
- Arrange and coordinate the shipment of goods from overseas plants to US facilities.
Administrative Consultant-Intern
Rising Oaks Foundation
Seattle
01.2013 - 01.2014
- Created custom bookkeeping spreadsheets for six companies.
- Analyzed and transcribed three years of hand written financial ledgers; entered data in new company spreadsheets.
- Catalogued library materials, prepared bibliographies, indexes, guides, and search aids.
- Adjusted and processed all accrued and deferred entries at the end of each accounting period.
- Supported owners with management of all office administration.
Office Manager
C&D Solutions
Seattle
01.2010 - 01.2011
- Lead a crucial role in handling IRS tax audit, preventing thousands of dollars in fines.
- Created highly effective organizational and filing systems, indexing, archiving and offsite storage, resulting in easy access to critical information and streamlined office functioning.
Project Administrator
Messenger Corporation/M3 Creative
Seattle
01.2008 - 01.2010
- Provided superior administrative support to all departments including correspondence, legal documents, financial management, events/logistics coordination, and problem resolution.
- Managed the project tracker for 75 ongoing projects and kept all team members on track for completion date.
- Wrote correspondence; proofed and edited RFP's, punch lists, material boards and other documents to ensure accuracy and consistency.
- Created a companywide travel guideline, which in turn saved the company 46% on travel costs.
- Assisted the design team with any help needed for completion of scope of work, bid presentations, RFP's and material boards.
Office Manager
PB Architects
Seattle
01.2007 - 01.2008
- Coordinated the on-site technicians of major telecommunications providers during the rapid expansion and upgrade of cellular networks.
- Enhanced office efficiency by streamlining the accounting, purchasing, inventory and tracking processes.
- Answered a high volume of incoming calls and in-person inquiries from clients and colleagues.
Executive Assistant
AT&T Wireless
Redmond
01.1999 - 01.2006
- Worked directly with the vice president of Tax and supported six tax directors, 25 accountants and 40 outside CPA consultants.
- Acted as liaison and maintained open lines of communication among the senior executives, middle management and administrative staff.
- Functioned as the primary contact for vendors; established excellent rapport with vendors and consultants.
- Updated and maintained the vice president and director's calendars.
- Prepared and tracked expense reports for the vice president and all staff in the department.
- Responsible for accounts payable/receivable and processed all purchase orders.
- Arranged and coordinated meetings involving the entire financial senior executives and numerous personnel across the division, typically in different time zones.
- Prepared communications, reports and presentation materials.
- Exercised flexibility, integrity, and excellent judgment in confidential matters.
Education
Associate of Applied Business -
North Seattle Community College
Seattle, WA 09.2009 - 01/2014
High School -
Interlake High School
Bellevue, WASkills
- Effective communication
- Scheduling coordination
- Adaptability to change
- Conflict resolution
- Time management
- Multitasking capacity
- Self motivation
- Organizational skills
Timeline
Assistant Project Manager
Alexnder Global Promotions
03.2013 - 09.2015
Administrative Consultant-Intern
Rising Oaks Foundation
01.2013 - 01.2014
Office Manager
C&D Solutions
01.2010 - 01.2011
Associate of Applied Business -
North Seattle Community College
09.2009 - 01/2014
Project Administrator
Messenger Corporation/M3 Creative
01.2008 - 01.2010
Office Manager
PB Architects
01.2007 - 01.2008
Executive Assistant
AT&T Wireless
01.1999 - 01.2006
High School -
Interlake High School