Summary
Overview
Work History
Education
Skills
References
Timeline
Generic

Sarah Williams

Stafford,Virginia

Summary

Talented professional considered knowledgeable leader and dedicated problem solver. Brings over 20 years of valuable expertise to forward company objectives. Attentive to detail with experience in coordinating projects, programs and improvements.

Overview

20
20
years of professional experience

Work History

Operations Program Manager

Cyber Bytes Foundation
11.2023 - Current
  • Responsible for all onboarding junior employees providing guidance and training during the onboarding, orientation and rotation process while moving through company departments for proper placement
  • Creating all Position Descriptions for new onboarding employees
  • Track all company projects and events to report to the Executive Director of Operations
  • Tracking all Letters 9-6-3 (90-60-30) documents for all company events, visits for preparation and execution within the facility
  • Conduct recording time and reporting attendance each day for company employees
  • Responsible for Weekly Summary Reporting dissemination to Directors for staff meetings
  • Tracking and scheduling of facility classroom requests and Facility Service Support invoices for team support
  • Recording of all Liability forms required with facility requests
  • Refresh and Redesign of company website.

Contracts Manager

Cyber Bytes Foundation
07.2023 - Current
  • Review of awarded government issued contracts and/or grants and all corresponding modifications issued for understanding and requirements
  • PWS (Performance of Work Statement) updates for expectations to complete the contract
  • MSR (Monthly Status Report) all requirements to provide government with contract progress prior to invoicing
  • Locate all Invoicing requirements regarding government system entry, preferred format, required information to be listed, chain of review, and proper back-up information
  • Retain a good standing relationship with the COR (Contract Officer Representative) or GOR (Grant Officer Representative) by providing exemplary customer service, responsive to all requests, providing required information within the parameters provided and open communication regarding monthly invoicing, required decrements, invoice updates and submission of invoices
  • Update Accounts Receivable summary for Executive Director of Operations to review current submissions and current payments
  • Update the Accounting Department of all invoice submissions to include date, amount, and the contract identifier for financial tracking
  • Track progression of all invoice payment requests to prevent unnecessary delays is government accounting systems for payment
  • Reconcile all contracts with invoicing information, modifications received and decrement reasons for possible future audit purposes
  • Track all subcontractor invoices submitted for accuracy and that parameters of their agreement are followed to include hours worked, travel reimbursement requests adhering to the General Service Administration Per Diem terms or Department of State Per Diem terms
  • Approval of all subcontractor invoices correctly submitted for payment per the net terms of the contract
  • Preparing and disseminating Non-Disclosure Agreements for specific projects
  • Preparing all Consultant Agreement information to include hours for labor, location of work, pay range of work conducted and the Period of Performance (PoP) Provide guidance to all consultants to include W-9 requests, labor invoicing and travel invoicing guidelines for review and approval at the completion of the PoP
  • Maintain all listing of KO (Contract Officers) and COR's for contact
  • Maintain all Weekly Review Slides for Upper Management review
  • Maintain accurate files for all contracts to include awards, modifications, correspondence, and changes to the contract for easy access and retrieval.

Contract Specialist / Travel Coordinator

X Corp Solutions, Inc.
05.2022 - 07.2023
  • Review of awarded government issued contracts and/or any corresponding modifications issued for understanding and requirements
  • CLIN (Contract Line-Item Number) pricing or updates
  • PWS (Performance of Work Statement) updates for expectations to complete the contract
  • MSR (Monthly Status Report) all requirements to provide government with contract progress prior to invoicing
  • Locate all Invoicing requirements regarding government system entry, preferred format, required information to be listed, chain of review, and proper back-up information
  • Retain a good standing relationship with the COR (Contract Officer Representative) by providing exemplary customer service, responsive to all requests, providing required information within the parameters provided and open communication regarding monthly invoicing, required decrements, invoice updates and submission of invoices
  • Create new invoices per the direction of the contract listing all CLINS and monetary breakdowns to include billed-to-date information for burn-rate percentage until completion
  • Update Accounts Receivable summary for Contracts Manger and CEO to review current submissions and current payments
  • Update the Accounting Department of all invoice submissions to include date, amount, and the contract identifier for financial tracking
  • Track progression of all invoice payment requests to prevent unnecessary delays is government accounting systems for payment
  • Reconcile all contracts with invoicing information, modifications received and decrement reasons for possible future audit purposes
  • Track all subcontractor invoices submitted for accuracy and that parameters of their agreement are followed to include hours worked, travel reimbursement requests adhering to the General Service Administration Per Diem terms
  • Approval of all subcontractor invoices correctly submitted for payment per the net terms of the contract
  • Preparing all Consultant Agreement information to include hours for labor, location of work, pay range of work conducted and the Period of Performance (PoP) Provide guidance to all consultants to include W-9 requests, labor invoicing and travel invoicing guidelines for review and approval at the completion of the PoP
  • Receive and disseminate CPARS (Contractor Performance Assessment Report) at the end of each Contract or Option Year worked for review and to mitigate issues prior to new contracts
  • Maintain all listing of KO (Contract Officers) and COR's for contact
  • Maintain all Weekly Review Slides for Upper Management review
  • Maintain accurate files for all contracts to include awards, modifications, correspondence, burn-rates and changes to the contract for easy access and retrieval.

Administrative Assistant III- X01 CVN78 - Construction Supervision Team

Newport News Shipbuilding
11.2017 - 05.2022
  • Answered and managed incoming and outgoing calls while recording accurate messages for distribution to office staff.
  • Tracked all departmental Managers Calendars – organizing all annual staff meetings, booking conference rooms, and maintaining schedules
  • Enhanced office efficiency by streamlining administrative processes and implementing time-saving tools.
  • Proved successful working within tight deadlines and a fast-paced environment.
  • Followed detailed directions from management to complete daily paperwork and computer data entry.
  • Developed strong communication and organizational skills through working on group projects.
  • Facilitated timely delivery of special projects to meet organizational and departmental objectives.
  • Assisted with day-to-day operations, working efficiently and productively with all team members.
  • Meticulously maintained complex filing systems, enabling quick retrieval of critical documents when needed.
  • Maintained all employee information to include but not limited to: Emergency Points of Contact, PC Coordination, Request IT's, CUAS's (Computer UserAccess), Salaried Payroll Requests, Flexible Schedule Requests and Labor Cost Transfers
  • Coordinated departmental vehicle maintenance & reservations
  • Maintained confidentiality of sensitive information by adhering to strict privacy policies and implementing secure filing systems.
  • Volunteered to help with special projects of varying degrees of complexity.
  • Assisted in onboarding new employees, providing training materials, and coordinating orientation schedules to ensure a smooth integration into the team.
  • Restocked supplies and placed purchase orders to maintain adequate stock levels.
  • Organized office events such as holiday parties or team-building activities, promoting a positive company culture and boosting employee morale.
  • Maintain Training reports, enrollments, cancellations, and rescheduling
  • Back-up Storm Coordinator and Fire Evacuation representative
  • Assist in ordering of all pertinent forms needed for Production Team
  • Manage ordering of computing devices, programs, and workstation prior to arrival
  • Coordination of all pier maintenance
  • Manage all ordering of supplies for the construction, production, and engineering teams
  • Manage all set-up and delivery of recognitions for team participation and awards.
  • Supported executive staff through scheduling meetings, coordinating travel arrangements, and preparing crucial documents.
  • Assisted coworkers and staff members with special tasks on daily basis.
  • Sorted and distributed office mail and recorded incoming shipments for corporate records.
  • Created and maintained databases to track and record employee data.
  • Completed forms, reports, logs, and records to quickly handle all documentation for human resources.
  • Supported company leaders by scheduling appointments and organizing itinerary.
  • Demonstrated strong organizational and time management skills while managing multiple projects.
  • Developed and maintained courteous and effective working relationships.
  • Worked well in a team setting, providing support and guidance.
  • Worked flexible hours across night, weekend, and holiday shifts.

Purser - X01 Purser (NNS Liaison for CVN78 – USS Gerald R. Ford – ISE Independent Steaming Exercise 7 through 18) & FSST (Full Ship Shock Trials – Shot 1)

Newport News Shipbuilding
10.2019 - 06.2021
  • Gathering all information required by the Navy for riders: Medical Forms, DBIDs Requests, SAAR's (Ship's Email) requests, Next of Kin, Rider Certification Forms, TLD Orders, ROM Waiver Forms – only if required, Embark / Disembark Letters for travel
  • All berthing and stateroom arrangements including outfitting, call-in of work tickets for any items needing repair, inspections of rooms for cleanliness and inspection for turn-over with owning Navy department upon disembark
  • Invoicing and payment of all meals provided while underway through the NNS accounting department
  • Responsible for all employees sent to medical for emergencies and COVID Positives to include being tested, moved to ROM spaces and delivery of all meals
  • Responsible for all corrective actions taken for employees outside of their AOR
  • Problem Solver for the Navy if they need direction on who to contact with NNS for AOR issues while underway at sea.

Administrative Assistant III- X44 & X47 Production Planning & Scheduling

Newport News Shipbuilding
10.2016 - 11.2017
  • Answered and managed incoming and outgoing calls while recording accurate messages for distribution to office staff.
  • Tracked all departmental Managers Calendars – organizing all annual staff meetings, booking conference rooms, and maintaining schedules
  • Enhanced office efficiency by streamlining administrative processes and implementing time-saving tools.
  • Proved successful working within tight deadlines and a fast-paced environment.
  • Followed detailed directions from management to complete daily paperwork and computer data entry.
  • Developed strong communication and organizational skills through working on group projects.
  • Facilitated timely delivery of special projects to meet organizational and departmental objectives.
  • Assisted with day-to-day operations, working efficiently and productively with all team members.
  • Meticulously maintained complex filing systems, enabling quick retrieval of critical documents when needed.
  • Maintained all employee information to include but not limited to: Emergency Points of Contact, PC Coordination, Request IT's, CUAS's (Computer UserAccess), Salaried Payroll Requests, Flexible Schedule Requests and Labor Cost Transfers
  • Coordinated departmental vehicle maintenance, reservations
  • Maintained confidentiality of sensitive information by adhering to strict privacy policies and implementing secure filing systems.
  • Volunteered to help with special projects of varying degrees of complexity.
  • Improved document organization with thorough file maintenance, archiving outdated records as necessary for efficient retrieval when needed.
  • Assisted in onboarding new employees, providing training materials, and coordinating orientation schedules to ensure a smooth integration into the team.
  • Restocked supplies and placed purchase orders to maintain adequate stock levels.
  • Organized office events such as holiday parties or team-building activities, promoting a positive company culture and boosting employee morale.

Administrative Assistant III - O17 International Compliance Office

Newport News Shipbuilding
07.2013 - 10.2016
  • Answered and managed incoming and outgoing calls while recording accurate messages for distribution to office staff.
  • Built and maintained excellent customer relationships through timely response to inquiries and going above and beyond to accommodate unusual requests.
  • Managed high-volume workloads, prioritizing tasks to ensure timely completion and accuracy.
  • Proved successful working within tight deadlines and a fast-paced environment.
  • Followed detailed directions from management to complete daily paperwork and computer data entry.
  • Developed strong communication and organizational skills through working on group projects.
  • Assisted with day-to-day operations, working efficiently and productively with all team members.
  • Meticulously maintained complex filing systems, enabling quick retrieval of critical documents when needed.
  • Communicated and distributed ICO procedural guidance throughout the company with inquiries for multiple areas of the ICO – EEMS, travel procedures general training, validating training, reviewing completion of submitted material and transactional record metrics
  • Ensured accurate record-keeping with diligent data entry and database management for vital company information for ICO compliance & training logs.
  • Assisted in retrieval and processing the front end and back end of the approved travel, PCR's, Jurisdiction Classifications & Miscellaneous from the ICO office
  • Received and reviewed all Data Service Export Authorizations and Foreign Visitor Requests that are submitted by requestors in EEMS – checks all AET dates and verifies all information has been loaded into the proper fields
  • All LEARNING EXCHANGE functions for ICO Annual Export Training.
  • Coordinated office supply inventory management, proactively ordering necessary items before depletion to avoid workflow disruptions.

Administrative Functional Support III – Multiple Programs – O19 Contracts & Pricing

Jerry Pittman & Associates, Inc.
12.2011 - 07.2013
  • Answered and managed incoming and outgoing calls while recording accurate messages for distribution to office staff.
  • Tracked all departmental Managers Calendars – organizing all annual staff meetings, booking conference rooms, and maintaining schedules
  • Enhanced office efficiency by streamlining administrative processes and implementing time-saving tools.
  • Managed high-volume workloads, prioritizing tasks to ensure timely completion and accuracy.
  • Processed all aspects for estimator access, loading information and cost into SAP, assisting estimators with data entry of time accounting into SAP for Planning and Production
  • Proved successful working within tight deadlines and a fast-paced environment.
  • Followed detailed directions from management to complete daily paperwork and computer data entry.
  • Developed strong communication and organizational skills through working on group projects.
  • Assisted with day-to-day operations, working efficiently and productively with all team members.
  • Meticulously maintained complex filing systems, enabling quick retrieval of critical documents when needed.



Project Managers Assistant

Noah Enterprises, Inc.
06.2008 - 04.2011
  • Information Upon Request

Estimating, Project Managers Assistant & Accounts Rep

Clancy & Theys Construction Company
09.2003 - 06.2008
  • Information Upon Request

Education

High School Diploma -

Hampton High School
Hampton, VA
06.1998

Skills

  • SAP
  • Microsoft Office Suite
  • Perfect Commerce Supplies
  • KoFax Billing system
  • Learning Exchange Administrator
  • WAWF (Wide Area Work Flow)
  • IPP (Invoice Processing Platform)
  • Billcom

References

  • David Batdorf, NNS, Director of Manufacturing, X01, 757-688-2518
  • Eric Bunch, NNS, Superintendent – LMA, X01, 757-688-3045
  • Jon Dansereau, NNS, Director of Propulsion Plant, X01, 757-688-4241
  • Anthony Spivey, General Foreman K48, 704-791-0531

Timeline

Operations Program Manager

Cyber Bytes Foundation
11.2023 - Current

Contracts Manager

Cyber Bytes Foundation
07.2023 - Current

Contract Specialist / Travel Coordinator

X Corp Solutions, Inc.
05.2022 - 07.2023

Purser - X01 Purser (NNS Liaison for CVN78 – USS Gerald R. Ford – ISE Independent Steaming Exercise 7 through 18) & FSST (Full Ship Shock Trials – Shot 1)

Newport News Shipbuilding
10.2019 - 06.2021

Administrative Assistant III- X01 CVN78 - Construction Supervision Team

Newport News Shipbuilding
11.2017 - 05.2022

Administrative Assistant III- X44 & X47 Production Planning & Scheduling

Newport News Shipbuilding
10.2016 - 11.2017

Administrative Assistant III - O17 International Compliance Office

Newport News Shipbuilding
07.2013 - 10.2016

Administrative Functional Support III – Multiple Programs – O19 Contracts & Pricing

Jerry Pittman & Associates, Inc.
12.2011 - 07.2013

Project Managers Assistant

Noah Enterprises, Inc.
06.2008 - 04.2011

Estimating, Project Managers Assistant & Accounts Rep

Clancy & Theys Construction Company
09.2003 - 06.2008

High School Diploma -

Hampton High School

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Sarah Williams