Sarah Frances Williams
Silver Spring,MD
Summary
Energetic Event Manager dedicated to successfully planning, coordinating and executing events. Demonstrated cost-effective budgeting, exceptional time management and event marketing skills.
Overview
8
8
years of professional experience
Work History
Founder/Artistic Director
Stage Left Events LLC
2023.05 - Current
- Work closely with clients to understand their event’s vision to help provide the best live entertainment for their theme, budget and interests
- Foster relationships with artists in order to communicate effectively and clearly with clients their performance abilities and their needs
- Event planning: budget creation and management, vendor research and contracts, venue walk throughs
- Venue coordination and contract negotiation, including creating tech riders
- Manage contracts and invoices between company/clients and company/artists
- Run payroll for all independent contractors and W2 employee.
Performance Manager
Levine Music
2023.09 - Current
- Assist the Director of Performance organizing school wide performances, Levine Entertains, stage manage the annual gala, and Artivate at Levine Music
- Operational manager of Artivate at Levine, a performance booking system. Including presenter communication, creating contracts, invoices, artist scheduling and expenses.
- Salesforce to run contracts, invoices, and to record all communication and history of each opportunity.
- Assist the marketing department on communication of new artists added to the roster, photography/videography needs, maintaining the website with artist information and pricing.
- Continue responsibilities of Levine Music Theatre Department Chair including producing 2 partnership musical productions, and 1 in house musical production. Hiring production staff, venue contracts and negotiations, manage budget for each event, run production meetings. Teach musical theatre group classes and private instruction. Manage department budget, revenue predictions for upcoming fiscal year, and achieve department goals that align with the organizations strategic plan and mission.
Artistic Director/Department Chair
Levine Music Theatre
2021.11 - Current
- Recruit and coordinate admissions for 10 courses (10 weeks each, 3 sessions annually) with cohorts of up to 40 students each
- Manage annual operating budget of $139,490 annually including financial forecasting; recovered budget from a deficit into breakeven status
- Produce academic and production calendar across 5 campuses and external venues
- Produce a minimum of 2 full length productions per year, and smaller performance events for students throughout the year
- Hiring the production team, creating rehearsal and performance calendar, and working closely with the schools to provide all technical needs
- Manage 12 direct reports faculty and production teams
- Teach 10+ course sessions and private instruction for students ages 3-70+ in Voice, Acting, and Movement
- Create a safe, trusting and fun environment that allows for growth and productivity.
- Process contracts and accounts payable for venue rentals, overhire workers, and specialty talent hires
- Work on productions as a choreographer, assistant director, stage manager and production manager
Education Programs Manager
Levine Music Theatre
2020.01 - 2021.11
- Supported the Artistic Director in day to day operations
- Facility management and interdepartmental communications
- Planned and created social media content for Facebook & Instagram. Used Canva for content creation and Hootsuite for scheduling.
- Taught students ages 3-70+ in dance, acting and voice
- Designed early childhood theater courses including curriculum development, disciple management strategies, developmental needs that have been taught to over 75 three to seven year olds since 2019
- Lead the curriculum writing team for the Music Theater program, mapping the educational ladder for ages 3-70+ in musical theatre education.
Production Manager
Monumental Theatre Company
2016.06 - 2019.08
- Coordinated and ran production meetings and support for teams of up to 13 people to ensure production goals were met in a timely manner
- Managed production timelines of 3 months or less
- Supported directors in hiring of designers to meet their vision of the production.
- Assisted in budget management and purchasing orders.
- Provided on-site supervision and troubleshooting during production run and create quick, attainable solutions in the moment. Lead mediation between team members when needed.
Education
Bachelors of Music : Musical Theatre -
The Catholic University of America
05.2015
Skills
- Proficient in Microsoft Office Suite
- Google Workspace
- Salesforce
- Canva
- Event planning
- Budget management
- Comfortable accomplishing tasks in fast paced environments
- Strong verbal communication
- Technical theater skills in lighting and audio
Timeline
Performance Manager
Levine Music
2023.09 - Current
Founder/Artistic Director
Stage Left Events LLC
2023.05 - Current
Artistic Director/Department Chair
Levine Music Theatre
2021.11 - Current
Education Programs Manager
Levine Music Theatre
2020.01 - 2021.11
Production Manager
Monumental Theatre Company
2016.06 - 2019.08
Bachelors of Music : Musical Theatre -
The Catholic University of America
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