SAVANNAH GRILLO
Hallandale Beach
Summary
HR Coordinator | Executive Administrative Assistant | Medical Librarian
Versatile professional with expertise in administrative support, talent acquisition, and clinical information management. Experienced in supporting senior leadership, managing complex administrative tasks, conducting clinical literature searches, and providing evidence-based research support. Proficient in database searching, systematic reviews, and delivering accurate, timely medical information to healthcare professionals.
Overview
10
10
years of professional experience
Work History
Executive Administrative Assistant & HR Coordinator
Kentucky Center for the Performing Arts, Levy Restaurants
Remote
11.2024 - Current
- Provided high-level administrative support to executive leadership, including calendar management, meeting coordination, and travel arrangements
- Facilitated HR functions including onboarding, offboarding, timekeeping, compliance, and employee record management using PeopleHub and SAP SuccessFactors to ensure smooth operations
- Enhanced talent acquisition by sourcing candidates on Indeed, Glassdoor, and ZipRecruiter, contributing to a stronger candidate pool
- Managed internal and external communications via Microsoft Outlook, Teams, Slack, and Zoom
- Produced high-quality reports, presentations, and business correspondence with attention to detail and a professional tone
- Liaised between departments to streamline communication and enhance operational efficiency
- Organized and monitored projects using Trello, Asana, and other collaborative tools
- Maintained confidentiality of sensitive information and ensured compliance with company policies and procedures
General Manager
Koffee Kult
Hollywood
06.2023 - 05.2024
- Managed daily operations, implemented inventory control system, and conducted performance evaluations to enhance team accountability
- Implemented a comprehensive training program covering coffee brewing techniques, customer service excellence, and product knowledge for the team
- Spearheaded food safety initiatives and led team compliance audits, ensuring adherence to FDA guidelines
- Collaborated with wholesale manager to identify product needs, source vendors, and ensure timely orders to maintain supply chain efficiency
- Responded promptly to equipment and system failures by coordinating repairs with external vendors
English as a Second Language Teacher
Harvest English Institute
Orlando
11.2019 - 12.2021
- Crafted and conducted English language lesson plans concentrating on pronunciation, writing, and grammar to enhance language skills for non-English speakers, resulting in a 35% increase in student comprehension and retention rates
- Facilitated personalized ESL tutoring sessions via virtual platforms, customized to each student's proficiency level and learning style; achieved a 25% increase in students' TOEFL scores and academic performance
- Directed two classes of 25-32 students, 4 days a week, employing innovative teaching techniques and providing individualized attention to improve student learning outcomes
- Bridged language barriers with international students from 10 countries, using non-verbal communication methods to facilitate effective interaction and engagement
Administrative Assistant & Treatment Coordinator
Aventura Dental Arts
Miami
01.2016 - 12.2018
- Fielded inbound and outbound calls to patients and insurance agents, providing timely assistance and information
- Arranged patient calendar appointments and streamlined automated notification system to improve patient communication
- Educated patients on post-visit home care instructions, reinforcing guidance provided by physicians
- Tracked and submitted expenses, managed personal calendars, coordinated office events, and ordered supplies to ensure smooth daily operations
- Deployed spreadsheets to organize and analyze patient data collected from sleep studies
Education
Master of Science - Information
Florida State University
Tallahassee, FL05-2026
Bachelors of Science - Interdisciplinary Sciences, Health
University of Central Florida
Orlando, FL12-2018
Skills
- Talent Acquisition
- Recruitment, Onboarding, & Training
- Administrative / Office Management
- Expense Reporting
- Microsoft Office Suite
- Compliance Management
- SAP SuccessFactors / ADP Workforce
- SAP Concur
- Birchstreet
- ATS Experience
- Invoice Processing
- Library Databases
- Medical Library Databases
- BIBFRAME, BISAC, DDC, DublinCore, FRBR, LCC, MeSH, UDC, SNOMED CT, etc
Languages
English
Native/ Bilingual
Spanish
Limited
Timeline
Executive Administrative Assistant & HR Coordinator
Kentucky Center for the Performing Arts, Levy Restaurants
11.2024 - Current
General Manager
Koffee Kult
06.2023 - 05.2024
English as a Second Language Teacher
Harvest English Institute
11.2019 - 12.2021
Administrative Assistant & Treatment Coordinator
Aventura Dental Arts
01.2016 - 12.2018
Master of Science - Information
Florida State University
Bachelors of Science - Interdisciplinary Sciences, Health
University of Central Florida