SAVANNAH TAVERAS

Workplace Operations

• Manage relationships and contracts with building management, vendors, service providers, and landlords, ensuring that all items are invoiced and paid on time. Maintain strong vendor relationships.
• Ensure that health and safety laws and requirements are up-to-date and being executed, including administering training programs and presentations related to office safety and health.
• Facilitate food and beverage programs for weekly catered lunches, daily lunches, visitors, and special events.
• Oversee and support all administrative duties as they pertain to coordinating meetings, assisting with travel logistics, scanning and printing, inventory management, daily mail, and greeting employees and visitors to ensure that the office is running smoothly.
• Coordinate onboarding activities for new team members, including creating security access badges, organizing in-office meal vendors and other in-office vendors, allocating employee swag, and seating.
• Maintained organized filing systems for documents and confidential information
• Communicated with clients and vendors to facilitate smooth operations.
• Developed office procedures to enhance workflow efficiency among staff members.
• Organized company events, including meetings, workshops, and team-building activities.

Employee Experience

• Partnered with leadership and key stakeholders to recommend, develop, and execute employee experience, onboarding, orientation, and recognition program processes, goals, and objectives.
• Partnered with the DEIB, Business Sustainability leads, and internal communications to influence programs and operational alignment with the employer brand.
• Managed people experience accommodations that consider the diverse needs of employees.
• Partnered with the Benefits team to develop health and well-being initiatives that support employees’ holistic life and work experiences.
• Worked with People, Business partners to identify department-level resources and create personalized experience programs.
• Supported peer development to create a culture of learning and development, to ensure the efficient operation of the function.
• Conducted research to support project initiatives and decision-making processes.

• Support the Senior Manager of Marketing in the management of the Owned Asset Strategy and Governance work stream (inclusive of email, direct mail, app, and digital circular).
• Manage projects with multiple initiatives and moving parts, with high attention to detail.
• Communicate with cross-functional teams on the execution of digital strategies.
• Support the development of marketing plans rooted in consumer, competitor, and company insights.
• Properly support requests, execute projects, and initiatives.
• Research and identify retail and marketing industry trends to identify best practice opportunities and influence marketing strategies.
• Manage and ensure that marketing initiatives meet e-commerce launch and in-store deadlines.

• Support and manage external partnerships for brand licensing, charity, and wholesale divisions
• Ensure compliance across 50+ license agreements, marketing campaigns, sales distribution, packaging, and financial reporting
• Create Monthly calendars for sales and marketing teams highlighting partner events and awareness days
• Submit all marketing, product, and packaging collateral for licensor approval through appropriate portals
• Work with Accounting to submit and track royalty payments and advances to ensure contractual minimums are met
• Assist with Sample distribution to partners, key accounts, and sales reps
• Mange team SharePoint creating a hub for all product info, marketing collateral and sales tools
• Support relationships through partner collaborations (special events, promotions, gifting, etc.)
• Research, develop and manage new partnerships for custom charm program meeting a yearly budget
• Maintain partner compliance for product testing, sales distribution, and reporting
• Manage leadership team travel arrangement, calendars, conference rooms and site facilities for meetings
• Submit department receipts and expense reports to finance through company reporting system

• Develop, execute, manage, and oversee Retail Grand Opening events, product seasonal launches and non-profit CHARITY BY DESIGN partner related events
• Research, source and manage vendors for brand/event needs
• Collaborate with the media, creative & merchandising teams to plan and execute successful marketing events
• Manage legal requirements for each event
• Develop innovating concepts to plan in-store campaign supportive events
• Execution of Corporate events and employee facing experiences
• Develop and adhere to event budget and negotiate vendor fees as needed
• Manage submission & timeline of traditional & digital assets through creative requests to support event needs
• Manage and approve gifting requests submitted by non-profit organizations
• Manage calendar of events including non-profit CHARMED BY CHARITY in-store events, promotional, community sponsored and corporate events
• Manage requests and assist with the execution of CHARMED BY CHARITY events for B2B wholesale accounts

• Support sponsorship needs across national & geographical regions
• Relationship building with all assigned sponsorship and partner contacts
• Maintenance of schedule and departments organizational charts
• Assist with comprehensive monthly report deliverables
• Representative of the company at industry events as needed
• Liaison between the company and event vendors
• Maintain company equipment, storage and use across various departments
• Research trend building tools for constant enhancement of the brands message