Schelly Aamodt
Glenwood,United States
Summary
Dynamic Executive/Office Coordinator at Wells with a proven track record in enhancing office efficiency and supporting executive teams. Skilled in Microsoft Teams and adept at problem-solving, I excel in inventory management and fostering team collaboration, ensuring seamless operations and exceptional service delivery.
Overview
30
30
years of professional experience
1
1
Certification
Work History
Executive/Office Coordinator
Wells
Maple Grove, United States
01.2023 - 10.2025
- My position reports to the Senior Human Resource Manager, with input and additional duties from the CEO.
- As the Executive/Office Coordinator, responsibilities include acting as the primary person in the company's phone queue, supporting the Executive Staff, Sales and Marketing, Human Resources, and Safety departments.
- This position is also responsible for supporting the Maple Grove office.
- Assume a primary position in the company's phone queue. This means having primary responsibility for answering incoming calls and directing them to the appropriate person.
- Filing paperwork in personnel files, and performing other HR duties as needed, upon request.
- I provide support for the CEO, CFO, CSO, and Division Presidents. This will include assisting in anything they need.
- I also assist the Sales and Marketing departments in gathering information and data for Wells' bid submissions.
- I serve as the point of contact for deliveries, walk-ins, and employees.
- Coordinate all activities of the Maple Grove office. This would include stocking and organizing the break area, supply room, and correspondence with the landlord and maintenance person.
- Obtain, open, and distribute mail to the appropriate departments and employees.
- I complete special projects upon request, and perform other duties as assigned.
Receptionist/Office Assistant
Wells
Maple Grove, United States
03.2020 - 10.2025
- Answering phones using Vertical Wave ViewPoint Software. Also, Microsoft Teams.
- HR Responsibilities: Posting open positions to the website, then taking them down once they have been filled.
- Deposits.
- In charge of inventory of supplies, and ordering when needed.
- Opening and distributing mail.
- Mass Mailings upon request.
- Managing office, and equipment.
- Assisting marketing and sale department upon request.
- Notarizing bid bonds upon request.
- Additional miscellaneous duties.
Administrative Assistant
Hanson Building Materials
Anoka, MN
06.2016 - 01.2020
- Answering phones, opening and distributing mail, bulk mailings when needed, ensuring subcontractor paperwork is current, verifying insurance certificates are up to date, taking and typing up orders, taking payment for orders, applying payment to accounts, processing deposits, credits, and lien waivers, managing supplies, building maintenance, updating the phone system and postage meter, updating company forms, creating folders for accounts, and preparing order acknowledgments, as well as scheduling DOT physicals.
Administrative Assistant
AST Fire Protection Company
Brooklyn Park, MN
09.2008 - 05.2015
- Reorganizing the office for greater efficiency, Answering phones, Open, distributing mail, filing, Ordering supplies, Ordering rental equipment for out of state job sites, Updating phone directory, Updating fire code manuals, Internet research projects.
Patient Registration Representative
Mercy Hospital
Coon Rapids, MN
11.2007 - 02.2008
- Registering patients, Verifying insurance coverage, getting appropriate signatures for billing, Verifying and entering patients current information into their file.
Retail Sales Specialist
Grand Central Stationery
Osseo, MN
08.2005 - 10.2006
- Assisting customers, setting up displays, ringing in sales, closing registers down and closing store, and cleaning up after closing.
Claims Processor II
Progressive Insurance
New Brighton, MN
06.2000 - 04.2003
- Running DMV Hyper-terminal, running VIN numbers, license plates, insured and claimants, inventory, ordering office supplies for our location and on occasion other locations.
- Ordering company forms and equipment.
- Pulling, coping, and preparing files to be sent to our subrogation and arbitration department.
- Opening and distributing mail.
- Setting up pick up time for all our old computer equipment to be sent to the warehouse or to salvage.
- Directing incoming calls to the appropriate person.
Office Manager
Cara Collision & Glass
Roseville, United States
03.1998 - 06.2000
- Payroll
- Accounts Receivable
- Phones
- Customer Service
- Inventory
- Office Supplies
- Billing
- Entering Estimates
- HR Responsibilities
CRM/Receptionist
Abra Autobody & Glass
Brooklyn Center, United States
02.1996 - 02.1998
- Assisting CEO & CFO
- Scheduling Meetings
- Data Entry
- Distributing Mail
- Mass Mailings
- Phones
- Updating Shareholders
Education
Office Technology Certificate - Office Technology
Globe University
St. Paul, MN09-1991
Skills
- Writing and communication
- Executive support
- Office coordination
- Microsoft Teams proficiency
- Attention to detail
- Problem-solving skills
- Inventory management
- Public relations expertise
- Customer orientation
- Team collaboration
- Administrative expertise
- Meeting scheduling
- English proficiency
- Phone etiquette
Certification
Notary Public
Timeline
Executive/Office Coordinator
Wells
01.2023 - 10.2025
Receptionist/Office Assistant
Wells
03.2020 - 10.2025
Administrative Assistant
Hanson Building Materials
06.2016 - 01.2020
Administrative Assistant
AST Fire Protection Company
09.2008 - 05.2015
Patient Registration Representative
Mercy Hospital
11.2007 - 02.2008
Retail Sales Specialist
Grand Central Stationery
08.2005 - 10.2006
Claims Processor II
Progressive Insurance
06.2000 - 04.2003
Office Manager
Cara Collision & Glass
03.1998 - 06.2000
CRM/Receptionist
Abra Autobody & Glass
02.1996 - 02.1998
Office Technology Certificate - Office Technology
Globe University