Shambi Milton

Processed 100–250+ incoming invoices for private-label accounts, ensuring accuracy and timely payment for NAPA, AutoZone, O’Reilly, and Point S. Tire invoices.

• Validate and ensure the accuracy of vendor invoices for assigned stores. This includes verifying such critical information as vendor name, invoice information, and GL expense coding.
• Review and post to NetSuite daily deposit transactions. Must verify that the amount rung up in the POS system reconciles to the amount we are paid for all types of payments, including cash, checks, credit cards, and various financing methods.
• Identified and resolved discrepancies in bookkeeping information, collaborating with store managers to ensure accurate financial records.
• Coached store personnel on new procedures, enhancing compliance and effectiveness as liaison between accounting and assigned stores.
• Ensure that proper documentation is attached to all financial transactions.
• Managed SCA operations efficiently

Accounts Payable Specialist – Refugee Grant Programs

• Compiles and sorts accounts payable documents, including invoices and check requests, verifying supporting documentation and transaction coding; processes and posts AP activity to vendor sub‑ledgers and the general ledger.
• Processed weekly cash disbursements, ensuring timely and accurate payments.
• Resolved accounts payable issues for refugee clients by collaborating with vendors and staff.
• Maintains accounts payable paid files and permanent records for refugee rent and living‑expense payments.
• Manages the petty cash fund.
• Prepares billings for various refugee program grants.
• Tracked transactions through sub‑ledgers and collaborated with program staff to ensure accuracy and generate reports for multiple funding agencies.
• Reconciles sub‑ledgers and reviews entries for accuracy.
• Reconciles general ledger accounts for assigned programs.
• Analyzes financial information related to assets, liabilities, and capital, preparing balance sheets, profit‑and‑loss statements, and other reports to summarize current or projected financial positions.
• Records monthly and quarterly financial transactions and general journal entries.
• Corrects posting errors in Blackbaud Financial Edge.
• Reviews employee and contractor monthly expense reimbursements for proper account coding and approval; issues payments by check or EFT.
• Maintains organized filing systems (payment copies, documentation, etc.) and prepares year‑end 1099 forms.t copies, etc.) Prepare year-end 1099 Forms.
• Supported departmental performance by handling various responsibilities and ensuring project deadlines were met.

• Scan and receive medical‑supply invoices from vendors such as McKesson and Cardinal Health.
• Record daily payments received at the front desk, distributing them according to services; review edits and post batches to the general ledger.
• Enter daily invoice batches into Sage Intacct.
• Review bank statements to ensure all cash receipts, donation deposits, and related activity are accurately recorded in the accounts receivable ledger; perform daily reconciliations.
• Reconcile credit‑card and bank statements for corporate accounts; assist with tracking patient co‑pay payments and preparing end‑of‑month statements.
• Document all donor gifts in the donor database platform and maintain complete donor records.
• Scan checks and gift documentation to SharePoint.
• Run daily donor‑gift reports for credit‑card transactions.
• Handle daily phone donations and donor inquiries.
• Prepare revenue‑related reports for the Accounting Manager, Executive Staff, and Finance Director.
• Review and update grant‑status information in SharePoint.
• Verify vendor accounts through SAM.gov to ensure businesses are in good standing.
• Manage cash flow for front‑desk money recyclers.
• Maintain databases with a focus on special reporting (expense forms, grant funds, patient services).
• Record and process gifts and pledges, assigning them to the correct accounts.
• Prepare daily reconciliations with the cashier for checks, cash, and credit‑card charges.
• Run periodic gift‑activity reports, including daily gift reports, and provide them to the Revenue Cycle Manager.
• Review employee and patient reimbursement requests for accurate account coding and approvals; issue payments by check or EFT.

• Responsible for processing 100 to 250+ incoming invoices by email for private label company (i.e. Dura Bond, Scat enterprise, UME Silvolite engine parts, Hasting ring company)
• Verified purchase orders with contracted suppliers/vendors, mating 3-way purchase orders. for private label (EPW)
• Maintained database with a focus on special order. Place by warehouse manager for all locations.
• Monitor the Accounts Payable E-mail account.
• Print, organize, and file the invoices by location and expense.
• Ability to efficiently communicate with vendors to request invoices/credits on return parts.
• Enter and properly code invoices/expenses in our Accounts Payable system per accounting policies and procedures. (Warehouse)
• Experience with inventory cycle count and/or receiving and shipping discrepancy resolution.
• Balance Vendor invoices to vendor statements to inventory cycle count.
• Verify vendor accounts by reconciling monthly statements and ensuring our account is in good standings.
• Reconcile credit card/bank statement. For private label (EPW)
• Assists with Payment tracking for Customer payments. End of the month statement

• Responsible for processing 100 to 250+ incoming invoices from Makeready General Cashiers software daily including payments, data entry, and utility billing - including, Xcel, trash, water, Century Link, housekeeping supplies.
• Scanning and receiving invoices for restaurant supplies, Liquor order for guest services
• Verify purchase orders with contracted suppliers/vendors; matching 3-way Purchase Orders (i.e. numbering for each invoice before processing batch for Liquor vendor and maintenance supplies).
• Maintaining open communication with Maintenance supplier (Wilmar) contacting account representative as well as Maintenance director to obtain maintenance up-to-date supplier, refunds information.
• Record daily mail received in Central Accounting disturbing according to services. Review any/all edits and post batches to GL. Enter daily batches of invoices into "FinTech” (i.e. Liquor Banquet Food) software.
• Sort and verify accuracy of night Audit work (primarily receivables aspect), including reconciliation of banquet check extension, coding of banquets at cost, review and route sales and promotion check with back-up. Record department administration phone calls and info Assistant Controller of any potential concern.
• Preparing reports to the, Assistant Controller and other Hotel Executive Staff members on revenue issues/problems and other pertinent information from the Finance Dir.
• Cash Management of money recyclers flow of all restaurant staff
• Maintain database with a focus on special reports (i.e. expense forms, membership, daily tip for the Bartender and others Guest services)
• Auditing General cashiers’ money bank, a well maintaining the main safe (pretty cash)
• Review employee and Guest services reimbursement for accurate account coding and approvals, Issue payments approved by check or EFT.
• Maintain filing system (including support documents, payment copies, etc.); prepare year-end 1099 forms

• Responsible for processing 100 to 250+ incoming invoices from Ops Tech on a daily basis including payments, data entry, and utility billing - including, Xcel, Trash, Water, Century Link, Comcast, and for all 52 buildings.
• Scanning and receiving rent payments to resident ledgers in Ops Tech
• Verify Purchase Orders with contracted suppliers/vendors; matching 3 way Purchase Orders (i.e. numbering for each invoice before processing batch for maintenance supplies).
• Maintaining open communication with Maintenance supplier (Wilmar) contacting account representative as well as sales Branch Manager and assisting Community Property Manager in order to obtain maintenance up-to-date supplier refunds information.
• Preparing and submit electronic and paper claims to Denver Housing Authority and other Third-Party Payers in accordance with prescribed standards.
• Provide customers with accurate and timely invoices, statements and schedules
• Record daily mail received in Central Accounting disturbing according to services. Review any/all edits and post batches to General Ledger. Enter daily batches of invoices into "Ops Tech software.
• Coding and charges expenses to GL accounts, property codes and grant codes for. Voucher Units
• Pay vendors by monitoring discount opportunities; verifying federal Id numbers; scheduling and preparing checks
• Maintain database with a focus on special reports (i.e. expense forms, membership, subscription and others as assigned for the property level).
• Contacting the Community Property Manager for approvals for outstanding items in Ops Tech.
• Audit payment documents received from vendors, employee, beneficiary travel, tenant refunds, and the agent cashier; as well as maintain the petty cash funds for all properties.
• Verify HAP (Housing Assistance Payment) funds for HUD and Voucher Units.
• .Review employee and community manager reimbursement for accurate account coding and approvals, Issue payments approved by check or EFT.
• Maintain filing system (including support documents, payment copies, etc.) Prepare year-end 1099 forms

• Responsible for processing 65 to 150( Plus) incoming invoices from Central Accounting on a daily basis including payments and data entry

• Verify Purchase Orders with contracted suppliers/vendors. Matching 3 way Purchase Orders. Purchase Orders numbering for each invoice before processing batch.

• Record daily mail received in Central Accounting disturbing according to services. Review any/all edits and post batches to General Ledger. Enter daily batches of invoices into "Microsoft Dynamic Navion" software.

• Maintain database, focusing special reports: Expense Forms, Membership, Subscription and others as assigned

• Audits payment documents received from vendors, employees, Beneficiary Travel, Patient Funds, and the Agent Cashier. As well maintain the petty cash funds for all clinics.

• Review employee and patient reimbursement for accurate account coding and for approval, Issues payments approved by check or EFT.

• Maintain filing system (payment copies, etc.) Prepare year-end 1099 Forms

• Processed vendor invoices for timely payment in compliance with company policies.

• Responsible for processing 250+ accounts payable invoices received daily in the Headquarters Accounting Department, including data entry and payment preparation.
• Confirm purchase orders with contracted vendors and suppliers for all clinic locations.
• Record and process incoming mail, distributing documents to department heads for review and approval.
• Maintain petty cash funds for all clinics.
• Enter invoice batches into Great Plains accounting software.
• Review edits and post batches to the general ledger.
• Issue approved payments by generating checks.