Shameka Mack
Chicago,IL
Summary
Highly organized and detail-oriented professional passionate about executing exceptional events that achieve established goals. Experience with planning, budgeting and coordinating wide variety of both small-scale and large-scale events. Strong communicator and negotiator able to foster relationships with key stakeholders and vendors.
Overview
14
14
years of professional experience
1
1
Certification
Work History
Senior Corporate Meeting/Conference Planner
Alpha Kappa Alpha Sorority Inc.
05.2017 - Current
- Coordinated schedules and timelines for events.
- Managed event logistics and operations for small event of 10 to large event of 20,000.
- Managed administrative logistics of events planning, event booking, and event promotions.
- Developed post-event reports to determine effectiveness of each event.
- Hired, trained and supervised 100 volunteers and support staff required for events.
- Communicated with catering, audio vision and transportation companies to obtain price quote.
- Negotiated contracts with venues, vendors and suppliers to obtain best rates and services.
- Developed detailed event reports, documenting all aspects of each event.
- Supported senior leadership by developing status reports on activities related to planning, scheduling, cancellation, inquiries, resourcing, risk mitigation, and proposal development for various events.
- Created detailed timelines and budgets for events to meet all deadlines.
- Monitored and controlled event expenditures to meet budgets.
- Implemented contingency plans to address last-minute changes or unforeseen events.
- Implemented protocols and procedures to effectively manage planning process.
- Fulfilled contractual obligations for rehearsal and day of event coordination.
- Coordinated travel and accommodations for event attendees.
- Coordinated transportation and parking arrangements for guests and vendors.
- Researched and identified new vendors and suppliers to obtain competitive pricing.
- Utilized job-related software to create standard guidelines, calendars and budgets for each event.
- Nurtured and built relationships with vendors, venues and industry contacts to obtain best pricing and services for events.
- Liaised with clients to determine exact event requirements.
- Oversaw preparation and management of event budgets to deliver at or below projected costs.
- Produced detailed proposals for events to document timelines, suppliers and budgets.
- Searched and negotiated suitable venues per setup requirements and budget constraints.
- Maintained and built comprehensive database of industry contacts, vendors and venues.
Inventory Control Specialist
Alpha Kappa Alpha Sorority Inc.
05.2010 - 05.2017
- Completed physical inventory counts each month.
- Audited and corrected discrepancies in inventory numbers.
- Completed daily cycle counts to maintain accuracy of records.
- Recorded information, shortages, and discrepancies to keep records current and accurate.
- Verified incoming products and checked delivery totals to keep system records current and accurate.
- Worked with supervisors and team members to understand supply needs and bring levels within desired tolerances.
- Managed inventory control for high-volume warehouses with accurate, timely stock replenishment.
- Completed logs and reports detailing production data such as volume, materials used and quality assurance results, helping management make accurate operational decisions.
- Built strong vendor relationships for timely goods and materials deliveries.
- Developed and implemented inventory management strategies for improved stock flow.
- Performed data entry and completed proper paperwork.
- Packed, secured, labeled and applied postage to materials to prepare items for shipment.
- Established protocols to use for inventory control and management, streamlining internal process.
- Maintained and organized inventory receipts and processed changes to reduce process lags.
- Monitored inventory to maintain sufficient supply levels to meet business and customer needs.
- Maintained up-to-date price lists to accurately calculate shipping, shortage and demurrage costs.
- Factored shipping procedures, rates and routes in making determinations on best shipping methods for materials.
- Supported reporting, accounting and recordkeeping staff with accurate updates regarding shipment information.
- Corresponded with carrier representatives to make arrangements and provide instructions for shipment and delivery of orders.
- Conducted research to address shipping errors and packaging mistakes.
- Handled day-to-day shipping and receiving overseeing more than 100 packages per day.
- Worked effectively with shippers to resolve shipment issues, damaged materials and shortages.
- Compared shipping orders and invoices against contents received to verify accuracy.
Education
Bachelor of Science - Accounting
Robert Morris University Illinois
Chicago, IL05.2016
Associate of Applied Science - Accounting
City Colleges of Chicago-Harold Washington College
Chicago, IL05.2010
Skills
- Event Management
- Budgeting and Financial Management
- Time Management
- Exhibit Management
- Customer Service
- Adaptability
- Data Analysis
- Risk Management
- Registration Management
- Events Logistics Management
- Vendor and Contract Negotiation
- Staff Management
- Project Management
- Organization
- MS Office
- Attention to Detail
- Supervision and leadership
Certification
- Digital Event Strategist - 2023
- CMP - Certified Meeting Planner - Ongoing - 2024
Timeline
Senior Corporate Meeting/Conference Planner
Alpha Kappa Alpha Sorority Inc.
05.2017 - Current
Inventory Control Specialist
Alpha Kappa Alpha Sorority Inc.
05.2010 - 05.2017
Bachelor of Science - Accounting
Robert Morris University Illinois
Associate of Applied Science - Accounting
City Colleges of Chicago-Harold Washington College