Sharon Aylem-Jespersen
Pearland,TX
Summary
Skilled Accounts Payable Specialist Professional with more than 20 years of related experience. Knowledgeable about expense tracking, report preparation and records management. Familiar with GAAP standards and general ledger accounting procedures.
Experienced and proficient with wide variety of software applications, including SAGE, Advent, SAP QuickBooks, ADP, CDK, CCC ONE, WORKDAY, Salesforce , NetSuite, Business Central, SunSystems and custom accounting software.
Detail-oriented and able to handle a wide range of accounts payable functions with accuracy, efficiency and a level head. Adept at organizing and prioritizing requirements to maintain tight deadlines and strict financial controls. Capable of operating alone or as part of a team while working with minimal supervision. Committed to on-time payments, maintaining detailed records and paying vendors on time. Detail-oriented worker with proven resourcefulness and reliability.
Driven to exceed customer expectations and maximize satisfaction. Bringing over 20 years of experience in dynamic roles, with success in both autonomous, team, and leadership contexts. Highly skilled in conflict resolution and diplomatic communication.
Overview
24
24
years of professional experience
Work History
Accounts Payable and Receivable Specialist
Iwatani
Houston, TX
06.2023 - Current
- Prepared vendor invoices and processed incoming payments.
- Processed and recorded accounts receivable transactions to facilitate prompt collection of customer payments.
- Prepared monthly reports of accounts receivable and accounts payable for management review.
- Tracked customer invoices to facilitate prompt and accurate payments.
- Responded to vendor inquiries and requests for information to maintain relationships and provide timely support.
- Performed daily bank reconciliations, detecting and resolving discrepancies between bank statements and company records.
- Reviewed vendor invoices for appropriate documentation and validity prior to payment.
- Managed electronic payment systems to streamline payment processes and reduce errors.
- Reconciled customer accounts and resolved discrepancies to maintain accuracy and resolve issues.
- Matched invoices to purchase orders for proper documentation and to facilitate payment.
- Provided financial support to other departments to improve operations.
- Managed and responded to correspondence and inquiries from customers and vendors.
- Maintained account accuracy by reviewing and reconciling checks monthly.
- Generated invoices upon receipt of billing information and tracked collection progress.
- Handled day-to-day accounting processes to drive financial accuracy.
- Reconciled account information and reported figures in general ledger by comparing to bank account statement each month.
- Recorded deposits, reconciled monthly bank accounts and tracked expenses.
- Supported management by processing invoices and documents with consistent on-time delivery.
- Reconciled company bank, credit card and line of credit accounts, investigating and resolving discrepancies to keep accounts audit-ready.
- Input financial data and produced reports using SunSystems.
- Created detailed expense reports to facilitate reimbursement for business expenses incurred.
Lead Accounts Payable Specialist
IQEQ
Houston, TX
04.2022 - 06.2023
- Work heavily on CIP projects for job site delegations and review of leases for accuracy/allocations and payment terms.
- Create and issue PO’s as needed.
- Weekly Bank reconciliations of multiple accounts.
- Review and approve of expense reports in Expensify (expense report platform) for all employees. Submit and pay biweekly submissions.
- Review of semi monthly and bi weekly payroll and submissions in Trinet (payroll platform)
- HR related onboarding for new employees including I-9 verifications as well as set up of items and programs needed for training.
- Adding new vendors as needed including receiving W-9’s (unless international). Also verbal verifications of ACH/WIRE vendor bank accounts prior to payments going out.
- Work with Construction Management team to determine job site allocations/invoicing and payments.
- Updates of yearly 1099 reporting.
- Weekly capital call requests and tracking.
- Weekly Detail Trial Balance reports to review any issues to stay ahead of month end closings.
- Lead of training for employees coming in and brushing up as needed.
- Assist in Business Central (accounting platform) troubleshooting and technical issues with team as needed.
- Prepared month-end closing entries for detailed reporting and recordkeeping.
- Reported financial data and updated financial records in ledgers and journals.
- Input financial data and produced reports using approved accounting Software
- Processed invoices and journal entries with efficiency and accuracy, resulting in decreased discrepancies.
- Oversaw bookkeeping and accounting systems and entered data into systems accurately.
- Applied proper codes to invoices, files and receipts to keep records organized and easily searchable.
- Generated and submitted invoices based upon established accounts receivable schedules and terms.
Lead Accounts Payable Specialist
VROOM
Houston, TX
03.2021 - 03.2022
- Reconcile account information and reported figures in general ledger; comparing to bank account.
- Code high volume invoices.
- Perform 3-way match.
- Verify data entry information, calculation and billing code accuracy.
- Compile budget figures by reviewing past budgets, evaluating estimated income and assessing expenses.
- Responsible for month-end closing entries for detailed reporting and record keeping.
- Mail customer invoices, process payments and document account updates.
- Use of 10 key calculator for proper calculation.
- Oversee accounts payable/accounts receivable and payroll to keep finances accurate and current.
- Schedule and taught in class and virtual training for all new and cross training employees.
- Organized new hire orientations.
- Maintain working knowledge of MS Office programs including but not limited to Word, Excel and PowerPoint.
- Successfully able to decrease time of new training programs by designing more effective ways of training.
- Conduct weekly meetings department.
Customer Service Manager/Accounts Payable Specialist
Elite Electronics
09.2019 - 02.2021
- Established and updated work schedules to account for changing staff levels and expected workloads
- Evaluated interactions between associates and customers to assess personnel performance and customer satisfaction
- Exceeded team goals and collaborated with staff members
to implement customer service initiatives - Directed personnel training and mentored team members to promote productivity, accuracy and commitment to friendly service
- Supervised day-to-day customer service operations to provide staff with guidance and drive productivity
- Researched and corrected regular, advanced and long-standing customer concerns to promote company loyalty
- Critically monitored customer service operations to assess agent performance and provide evaluations and feedback
- Identified, researched and resolved billing variances to maintain system accuracy and currency.
- Contacted clients with past due accounts to formulate payment plans and discuss restructuring options.
- Performed targeted collections on past due accounts aged over 91 days.
- Prepared and mailed invoices to customers, processed payments and documented account updates.
- Processed tax exempt certificates, coupons and vendor credit inquiries.
Accounts Payable Specialist
Herb's Paint & Body Shops
11.2017 - 09.2019
- Maintained integrity of general ledger, including chart of accounts
- Generated and mailed updated statements
- Followed up with customers to collect information and verify details
- Processed payments and applied to customer balances
- Performed administrative tasks such as record keeping, writing correspondence and gathering materials
- Set up and updated customer accounts with interactions, payments and personal information
- Generated financial statements and facilitated account closing procedures each month
- Visited premises of customers to collect payments directly
- Contacted customers to collect outstanding payments via one-time or negotiated installment methods
- Post A/P non-RO related invoices daily
- Manage and maintain a good relationship with all vendors which includes dispute resolution between facilities and vendors
- Maintain W9 records for all locations, insuring W9's are on file and current for all vendors; updating DBA report as needed
- Maintain month end timelines for financial statements
Office Manager
Richardson Automotive Body Shop, Inc. DBA Toyota of Richardson
01.2000 - 10.2017
- Handled all incoming business and client requests for information.
- Completed weekly payroll for 30+ employees.
- Held oversight of office inventory activities, including ordering and requisitions, stocking and shipment receiving.
- Provided complete meeting support including preparing materials and taking notes.
- Oversaw office inventory activities, including ordering and requisitions, stocking, and shipment receiving.
- Recruited, hired, trained and supervised administrative office staff of 10+ people.
- Prepared vendor invoices and processed incoming payments.
- Received, screened and routed incoming calls.
- Integrated logistic systems into company processes to improve operations and manage work orders and price changes.
Education
High School Diploma -
Allen High School
Allen, TX1997
Skills
- Excellent communication skills
- Results-oriented
- Strong interpersonal skills
- 80 WPM typing speed
- Accurate and detailed
- Resourceful
- Dedicated team player
- Employee training and development
- Critical thinker
- Advanced clerical knowledge
- Financial Statement Generation
- Accounts Payable and Accounts Receivable
- Software Applications
- Expense Report Processing
- Employee Timesheet Processing
- General Ledger Updates
- Accounts Payable and Receivable Auditing
- Ledger and Journal Entries
- Invoice and Payment Tracking
- Precision and Accuracy
- Proactive and Self-Motivated
- Financial Closing Reports
- Strong Team Leader
Timeline
Accounts Payable and Receivable Specialist
Iwatani
06.2023 - Current
Lead Accounts Payable Specialist
IQEQ
04.2022 - 06.2023
Lead Accounts Payable Specialist
VROOM
03.2021 - 03.2022
Customer Service Manager/Accounts Payable Specialist
Elite Electronics
09.2019 - 02.2021
Accounts Payable Specialist
Herb's Paint & Body Shops
11.2017 - 09.2019
Office Manager
Richardson Automotive Body Shop, Inc. DBA Toyota of Richardson
01.2000 - 10.2017
High School Diploma -
Allen High School