Sharon Marchant
Wellington,NV
Summary
Organized Office Manager with noted experience in construction management. Prioritize projects and multitask effectively to achieve project goals. Methodical and detail-oriented team player with expertise in team leadership. Offering these skills and strong work ethic.
Overview
25
25
years of professional experience
Work History
Office Manager/Bookkeeper/Construction Management
Fusion Works LLC
09.2022 - Current
- Managed and executed all business formation requirements.
- Created and maintained client files.
- Created and maintained project files.
- Created and maintained vendor files.
- Maintained and recorded all correspondence between clients, vendors and Fusion works employees.
- Managed and processed all accounts receivable and accounts payable.
- Processed and executed all general contractor contracts.
- Processed and executed all vendor contracts.
- Managed and insured project budgets were on track and being met.
- Insured project timelines were being fulfilled in a timely manner.
- Processed all preliminary notices.
- Processed all progress and final (retention) billings, receiving invoices from vendors, crew labor hours, checking for accuracy, preparing and sending invoices to the client.
- Processed all payments received from clients ensuring accuracy and distributing funds to vendors.
- Conducted all bidding procedures including plan printing and checking, distributing materials lists to vendors, processing vendor estimated in a timely manner and creating bids for the general contractor to present to clients.
- Processed and maintained records of all invoices including conditional and unconditional waivers.
- Created and maintained up to date schedule of values for all projects.
- Insured up to date insurance requirements were met and distributed for all projects.
- Processed all audits providing all requested documentation.
- Maintained and insured all city state and county business/contractor licensing requirements were met and reported to the general contractor in a timely manner.
- Maintained client and subcontractor relations via phone calls, emails and in person meetings.
- Attended jobsite meetings to ensure all company policies and safety procedures were being implemented and timelines were being met.
- Performed weekly OSHA meetings with crew members.
- Developed and managed Human Resource department, including processing employee payroll, employee on boarding, benefits management and disciplinary procedures.
- Created project tracking procedures to ensure accuracy and coherence between management and clients.
- Obtained and distributed all final inspection required documents including subcontractor warranties and product sheets.
- Built a network of project contacts (contractors, suppliers, etc.) to ensure that all necessary supplies and services were secured in accordance with the project time line.
- Executed all month end reconciliation reports.
- Managed and balanced all bank and credit accounts daily.
- Managed all receipts, checking for accuracy.
- Integral part of the team of managers who developed a reputation for prompt, efficient service with a high level of accuracy, building client relations.
- Coordinated with accountant to ensure accurate tax reports and filing.
Remote Bookkeeper
Ozark 21 Properties LLC
07.2020 - Current
- Developed time management system to accommodate this remote position.
- Developed and implemented a new property management system.
- Implemented a new database structure that tracked property purchases, rental/lease agreements, monthly payments from tenants, maintenance requests, repair orders and invoices.
- Managed and processed all property loan applications, documentation and funding insuring quick and seamless transition.
- Managed and processed all property purchase documents, insuring a seamless transition.
- Obtained Notary Public Certification to assist in the property purchase and management requirements.
- Managed and processed all accounts payable and accounts receivable.
- Performed monthly reconciliation reports for all bank and credit accounts.
- Coordinated with accountant to ensure accurate tax reports and filing.
Office Manager/Bookkeeper/Construction Management
Slobogin Steel and Construction
09.2017 - 08.2022
- Created and maintained client files.
- Created and maintained project files.
- Created and maintained vendor files.
- Maintained and recorded all correspondence between clients, vendors and SSC employees.
- Managed and processed all accounts receivable and accounts payable.
- Processed and executed all general contractor contracts.
- Processed and executed all vendor contracts.
- Managed and insured project budgets were on track and being met.
- Insured project timelines were being fulfilled in a timely manner.
- Processed all preliminary notices.
- Processed all progress and final (retention) billings, receiving invoices from vendors, crew labor hours, checking for accuracy, preparing and sending invoices to the client.
- Processed all payments received from clients ensuring accuracy and distributing funds to vendors.
- Conducted all bidding procedures including plan printing and checking, distributing materials lists to vendors, processing vendor estimated in a timely manner and creating bids for the general contractor to present to clients.
- Processed and maintained records of all invoices including conditional and unconditional waivers.
- Created and maintained up to date schedule of values for all projects.
- Insured up to date insurance requirements were met and distributed for all projects.
- Processed all audits providing all requested documentation.
- Maintained and insured all city state and county business/contractor licensing requirements were met and reported to the general contractor in a timely manner.
- Maintained client and subcontractor relations via phone calls, emails and in person meetings.
- Attended jobsite meetings to ensure all company policies and safety procedures were being implemented and timelines were being met.
- Performed weekly OSHA meetings with crew members.
- Developed and managed Human Resource department, including processing employee payroll, employee on boarding, benefits management and disciplinary procedures.
- Created project tracking procedures to ensure accuracy and coherence between management and clients.
- Obtained and distributed all final inspection required documents including subcontractor warranties and product sheets.
- Built a network of project contacts (contractors, suppliers, etc.) to ensure that all necessary supplies and services were secured in accordance with the project time line.
- Executed all month end reconciliation reports.
- Managed and balanced all bank and credit accounts daily.
- Managed all receipts, checking for accuracy.
- Was an integral part of the team of employees who developed a reputation for prompt, efficient service with a high level of accuracy, building client relations.
- Coordinated with accountant to ensure accurate tax reports and filing.
Office Manager/Bookkeeper/Construction Administrator
Ludington Construction
01.2012 - 01.2013
- Maintained client files.
- Managed and processed all accounts receivable and accounts payable.
- Processed and executed all client contracts.
- Processed and executed all subcontractor contracts.
- Managed and insured project budgets were on track and being met.
- Insured project timelines were being fulfilled in a timely manner.
- Processed all preliminary notices.
- Processed all progress billings, receiving invoices from subcontractors, checking for accuracy and preparing invoices to the client.
- Processed all payments received from clients ensuring accuracy and distributing funds to subcontractor.
- Conducted all bidding procedures including plan printing and checking, distributing plans to subcontractor, processing sub-contractor’s bids in a timely manner and creating reports for the general contractor to present to clients.
- Processed and maintained records of all invoiced including conditional and unconditional waivers.
- Maintained up to date schedule of values for all projects.
- Insured up to date insurance requirements were met and recorded by all subcontractors.
- Maintained client and subcontractor relations via phone calls, emails and in person meetings.
- Processed and reported all employee records and hours for payroll to outside payroll company.
- Attended jobsite meetings to ensure all company policies and safety procedures were being implemented and timelines were being met.
- Performed all inspection scheduling including final inspections.
- Obtained and secured all necessary permits.
- Obtained all final inspection required documents including subcontractor warranties and product sheets.
- Coordinated with accountant to ensure accurate tax reports and filing.
Office Administrator
Anza Gas Service
01.2006 - 07.2007
- Managed accounts receivable transactions including creating and distributing invoices for services and products sold.
- Processing payments received daily. Generated sales reports for management team.
- Maintained customer files with transaction and correspondence records.
- Processed all customer service requests. Coordinated with field technicians for delivery and service calls.
- Managed all customer interactions. Including in person and over the phone.
- Operated POS cash register, handling an average of 200 transactions daily, and counted the money in cash drawers to ensure accuracy.
Office Administrator/Veterinary Assistant
Anza Animal Clinic
08.2003 - 08.2004
- Managed all front office duties.
- Answered patient phone calls, maintaining and building customer relations.
- Scheduled appointments, greeted patients upon arrival.
- Processed all cash and credit card payments.
- Maintained patient records.
- Processed and presented daily reports to management.
- Managed all back-office duties.
- Maintained a clean environment.
- Processed patient specimens.
- Assisted doctor during patient visits and procedures, including surgeries and x-rays.
- Sterilized operating rooms and surgical equipment.
Store Clerk and Cashier
Valley Auto
06.2001 - 07.2003
- Operated POS cash register, handling an average of 500 transactions daily, and counted the money in cash drawers to ensure accuracy.
- Balanced daily sales receipts for mechanics and towing services.
- Stocked merchandise in a clean and orderly fashion.
- Processed deliveries, insuring invoice accuracy.
- Preformed and presented inventory reports for management.
- Answered phone calls and offered customer service for mechanics and towing shop.
- Dispatched tow drivers.
- Cleaned and maintained inside of store and outside gas pump and parking lots.
Education
General Education -
College of The Desert
Palm Desert, CAGeneral - undefined
Hamilton High School
Anza, CA06.2001
Skills
- Time management
- Microsoft Suite
- Leadership
- QuickBooks
- Organizational skills
- Notary Public
- Human resources
- Accounts payable
- Accounts receivable
- Construction Administration
- Construction Project Management
- Bookkeeping
- Billing
- Payroll processing
Timeline
Office Manager/Bookkeeper/Construction Management
Fusion Works LLC
09.2022 - Current
Remote Bookkeeper
Ozark 21 Properties LLC
07.2020 - Current
Office Manager/Bookkeeper/Construction Management
Slobogin Steel and Construction
09.2017 - 08.2022
Office Manager/Bookkeeper/Construction Administrator
Ludington Construction
01.2012 - 01.2013
Office Administrator
Anza Gas Service
01.2006 - 07.2007
Office Administrator/Veterinary Assistant
Anza Animal Clinic
08.2003 - 08.2004
Store Clerk and Cashier
Valley Auto
06.2001 - 07.2003
General - undefined
Hamilton High School
General Education -
College of The Desert