SHAWN TILLMAN
Green Cove Springs,FL
Summary
Detail-oriented Paralegal student and Navy Veteran with over ten years of experience in administrative operations, regulatory compliance, records management, and handling confidential information. Proven expertise in analyzing complex materials and preparing precise documentation while supporting organizational objectives through meticulous research and adherence to established procedures. Currently completing an Associate of Science in Paralegal Studies, eager to leverage strong analytical, organizational, and writing skills in a dynamic legal environment. Committed to contributing effectively to a team while upholding the highest standards of professionalism and integrity.
Overview
12
12
years of professional experience
Work History
COPY CLEARANCE SPECIALIST
Johnson & Johnson (Contractor)
Jacksonville, FL
02.2023 - 06.2024
- Reviewed and processed regulated documentation to ensure compliance with internal and external requirements. Verified accuracy and completeness of submissions prior to approval and release. Maintained audit-ready records and detailed project logs. Coordinated with stakeholders to resolve discrepancies and ensure timely approvals. Trained staff on documentation procedures and compliance standards.
- Coordinated clearance processes ensuring compliance with regulatory requirements and internal policies.
- Analyzed documentation to verify accuracy and completeness of clearance submissions.
- Collaborated with cross-functional teams to resolve clearance issues and enhance communication channels.
- Managed relationships with external agencies, ensuring timely updates on regulatory changes impacting clearances.
- Efficiently managed a high volume of clearance cases simultaneously while maintaining attention to detail and accuracy.
- Ensured accurate documentation for swift issuance of clearances, leading to a higher success rate in approvals.
- Collaborated with creative teams to collect, organize and send third-party material requests.
- Maintained excellent relationships with stakeholders involved in the clearance process by providing timely updates on case statuses.
- Maintained strict confidentiality protocols while handling sensitive data, ensuring compliance with security regulations.
- Provided exceptional customer service by addressing client concerns promptly and professionally, fostering positive relationships.
- Conducted comprehensive research to stay updated on changing regulations, increasing effectiveness in clearance submissions.
COMMAND PAY & PERSONNEL ADMINISTRATOR
US Navy
Multiple Locations
02.2012 - 02.2023
- Maintained confidential personnel records and official administrative documentation. Prepared formal correspondence, reports, and administrative determinations. Managed filing systems, databases, and case documentation. Ensured compliance with federal regulations and procedural requirements.
- Managed personnel records and documentation to ensure compliance with military regulations.
- Developed and implemented training programs for new personnel to enhance onboarding experience.
- Oversaw employee benefits administration, resolving inquiries and ensuring timely processing of claims.
- Conducted performance evaluations, providing feedback to improve staff engagement and productivity.
- Streamlined personnel processes by implementing electronic filing systems, enhancing operational efficiency.
- Collaborated with leadership to develop workforce planning strategies aligned with organizational goals.
- Mentored junior staff in best practices for personnel administration and regulatory compliance.
- Cross-trained to cover other personnel staff duties to facilitate office management.
- Assisted employees with career development opportunities through coaching and mentoring initiatives.
- Maintained accurate personnel records in compliance with state and federal regulations, safeguarding employee privacy rights.
Education
Associate of Science (A.S.) - Paralegal Studies
Florida State College At Jacksonville (FSCJ)
Jacksonville09-2026
MBA - Cybersecurity Management
Saint Leo University
Saint Leo, FL02-2021
Bachelor of Arts - Health Administration
Saint Leo University
Saint Leo, FL03-2015
Skills
- Legal document preparation and review
- Records management and file organization
- Compliance and regulatory documentation
- Legal research and report writing
- Confidential information handling
- Client and professional correspondence
- Deadline and calendar management
- Microsoft Word, Excel, and document databases
- West Law
- Legal research
- Security clearance expertise
- Background investigation
- Document verification
Timeline
COPY CLEARANCE SPECIALIST
Johnson & Johnson (Contractor)
02.2023 - 06.2024
COMMAND PAY & PERSONNEL ADMINISTRATOR
US Navy
02.2012 - 02.2023
Associate of Science (A.S.) - Paralegal Studies
Florida State College At Jacksonville (FSCJ)
MBA - Cybersecurity Management
Saint Leo University
Bachelor of Arts - Health Administration
Saint Leo University