Summary
Overview
Work History
Skills
Certification
Timeline
ProjectManager

Shawna Platow

Conroe,TX

Summary

Professional Project Management Specialist with experience working with teams to accomplish short- and long-term project goals. Managed budgets and monitored project costs.

Overview

18
18
years of professional experience
1
1
Certification

Work History

Project Manager

Inframark
06.2022 - Current
  • Reviews and comprehends the requirements of a project per the Contract Specifications, Contract Drawings, Contract Addenda, Sales Scope Letter, BOM, and other supporting documents.
  • Evaluates all project budgetary categories and proposes a plan to come under or meet these limits.
  • Develops project schedules in conjunction with the Contractor/Owner's schedule. Revises schedules as required.
  • Meets with the Regional and Applications Managers to select a project team.
  • Coordinates and directs Engineering resources on the project development of panels, instrumentation and submittals.
  • Coordinates and directs Production resources on the manufacturing, testing and shipping of project control panels.
  • Meets regularly with the project team to coordinate and direct the HMI application software, graphic displays, PLC application software requirements, development, schedules and implementation.
  • Executes projects according to MR Systems' Best Practices and Project Methodology.
  • Meets regularly with Regional and Project Managers to establish the scheduling of each project and ensure company labor resources are efficiently utilized.
  • Coordinates all project startup activities with the Contractor and project team, which includes scheduling, troubleshooting, and meeting commitments.
  • Evaluates project issues and find solutions that are acceptable to all and are also in the best interests of MR Systems.
  • Establishes the Customer billing schedule for each project, executes the billing process monthly, and verifies timely payment.
  • Completes all required regular project reporting including Regional Manager updates, Work-in-Progress updates, cash flow and resource labor forecasting.
  • Verifies all project completion requirements, including testing, demonstration, punch lists, billing, and documentation have been completed according to the contract and MR Systems' Best Practices.
  • Mentors junior Project Managers and Project Engineers in project execution utilizing MR Systems' Best Practices and Project Methodology.
  • Supports all Customers throughout the warranty period.
  • Systematically contacts all Customers on a regular basis to offer ongoing support and discuss any current or upcoming opportunities.

Business Office Manager

Southern Knights Assisted Living Community
02.2017 - 06.2022
  • Process invoices for payment and assure accounts payable accruals are timely and in accordance with Budget.
  • Accounts Payable – Submit invoicing with proper GL Code in accordance with budget guidelines.
  • Maintain accurate personal needs accounts for patients, in accordance with applicable state and federal regulations.
  • Process and Correct all Time Clock Issues in ADP.
  • Maintain Real Page census.
  • Record and deposit and trouble shoot Accounts Receivable and maintain Rent Roll.

Administrative Assistant

Woodland Fluid Power
03.2016 - 10.2016
  • Arrange Core Return pickups or warranty/return drives as requested by customers.
  • Apply proper credits within the accounting system and to customer credit cards/PayPal upon approved Core returns.
  • Provide Office Manager with documentation for returns over $1000 for processing of refund.
  • Proper documentation of all customer transactions in QB including dates and tracking information and copies of BOL’s & shipping labels for outgoing and incoming drives/cores/warranty returns/drive returns so that there is an audit trail for every transaction.
  • Maintain the Retail Daily Shipping Log: Tracking serial numbers.
  • Obtain FedEx freight invoices daily and enter as a bill into QB Vendor – Fed Ex (Ground) or Fed Ex Freight (Freight).
  • LAYOFF

Project Administrator

Source Broadband Services
04.2015 - 12.2015
  • Daily entry of tech's daily work in database.
  • Create invoices, reviewing allowable and non-allowable charges with project manager and follow-up with customer as necessary.
  • Process new-hire paperwork, terminations, background checks, etc. Maintain project record-keeping and filing systems.
  • Process requisitions, receipts and submission of vendor bills to corporate for payment (Accounts Payable).
  • Process subcontractor invoices to Accounts Payable. Review and submit expense reports.
  • Process payroll. Prepare and submit monthly revenue and expense accruals.
  • Reconciliation of invoices on a monthly basis. Thorough understanding of all processes and strict adherence to deadlines.
  • Good understanding of IT systems, databases, Excel and Word. Reconcile projects.
  • Special projects as requested by management. Daily entry of work completed into database.
  • Invoice number retrieval from net suite. Month end accruals.
  • Enter time sheets for employees in database. Process payroll in database.
  • Submitting expense reports. Background and drug testing.
  • Completing new hire packet. Fuel and maintenance card policy.
  • LAYOFF

Project Coordinator

American Tower
02.2014 - 12.2014
  • Monitor project activities with internal and external resources from project start to completion.
  • Monitor pre-construction activities to establish construction start dates.
  • Proactively monitor progress and report schedule slippage and past due dates to responsible parties.
  • Participate in meetings as needed to keep projects on schedule.
  • Support development of project budgets as required.
  • Manage purchase orders and related documents, set up vendors, and prepare warehouse requests.
  • Create new project and fee set-ups in order tracking system.
  • Ensure accurate processing of purchase orders.
  • Equipment shipping and tracking.
  • Coordinates all tasks related to budgeting, invoicing and purchase orders.
  • Create and distribute correspondence relevant to the team, project / program (internal and external).
  • Develop and maintain accurate and complete files for projects and programs.
  • CONTRACT POSITION

Business Operations Administrator

General Dynamics Information Technology
11.2010 - 02.2014
  • Enter and track purchase requisitions and purchase orders using Ariba Buyer system.
  • Maintains deployment trackers, Upload project schedule updates using Project Vista and Primavera P6 systems.
  • Store site acquisition documents. Track and record site acquisition schedule updates.
  • Maintain and store site closeout information. Upload site closeout information using Siterra (AT&T document maintenance system).
  • Impress: Enter all check requests into 170.
  • Obtain all receipts from field personnel with P-cards. Code and reconcile all p-card purchases – very deadline driven.
  • Track all vehicles assigned to field personnel including vehicle transfers, registration, insurance, monthly vehicle reports – upload into Live link.
  • Accept all purchase orders in Vista and code appropriately.
  • Enter and submit all OOM’s/PORTs, including all revisions.
  • Track all information on OOM’s/PORTs and compare with all purchase orders received.
  • Run CV Reports weekly and enter into CVCTC. Also update from CV Report all documentation which tracks each site’s materials and PO dollar amounts.
  • Enter all OOM/PORT revision information into CVCTC and update at a minimum weekly.
  • Track all out of scope material and labor charges and enter PR requests into Ariba for contract personnel as required.
  • CONTRACT POSITION

Senior Project Coordinator

SBA Network Services
07.2007 - 02.2010
  • Site Acquisition and legal PO management for Gulf Coast Region. RF installation and Equipment PO Management for Gulf Coast West.
  • Equipment quotes, Construction, BTS, E Quote for Alcatel.
  • Funding Requests, Match exceptions, Invoicing.
  • EOC participation and Sarbanes Oxley Compliance.
  • Responsible for all documenting and tracking of project deliverables by interfacing with project staff to ensure timely data entry for real time status reporting.
  • Work closely with PM to ensure project progresses on schedule and within prescribed budget.
  • Status Reporting- as Manager directs and prepares status reports for management, client, project personnel or others and modifies schedules or plans as required.
  • Establishes 3rd party vendors and order services as specified by project staff.
  • Work closely with the regional accounting office to develop purchase orders.
  • Billing- Provides documentation and works closely with Project Manager to produce monthly milestone and T&E billing.
  • CONTRACT POSITION

Skills

  • ADP, Real Page, Quick Books, Siterra, On Track, CTS, Casper, SQL, AP Oracle, Data Logistics, ESM Ariba, Kofax Mark View, One Vision, Clear Vision, CSS, Auto Forms, Microsoft Office, JD Edwards, People Soft, Rent Roll, AMSI, Microsoft Word, Excel, Net Suite, Paylocity
  • Project planning
  • Project management
  • Project scheduling
  • Project planning and development

Certification

  • PMP - Project Management Professional

Timeline

Project Manager

Inframark
06.2022 - Current

Business Office Manager

Southern Knights Assisted Living Community
02.2017 - 06.2022

Administrative Assistant

Woodland Fluid Power
03.2016 - 10.2016

Project Administrator

Source Broadband Services
04.2015 - 12.2015

Project Coordinator

American Tower
02.2014 - 12.2014

Business Operations Administrator

General Dynamics Information Technology
11.2010 - 02.2014

Senior Project Coordinator

SBA Network Services
07.2007 - 02.2010

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Shawna Platow