Shayne Regalado

• Developed strategic financial plans to support company growth and achieve long-term objectives.
• Analyzed operational issues and implemented corrective action to maximize profits.
• Directed budget development, budgetary controls and recordkeeping to make informed financial decisions.
• Directed budget development, creation of budgetary controls and recordkeeping systems and investment management.
• Oversaw budgets, payroll, and accounts payable and receivable.
• Conducted detailed analysis of company financial information and oversaw preparation of related reports.
• Fostered a culture of continuous improvement within the finance team, encouraging professional development opportunities for staff members.
• Collaborated with executive leadership to establish budgetary guidelines and allocate resources efficiently across the organization.
• Managed risk effectively through comprehensive insurance coverage review and implementation of robust internal controls.
• Prepared accurate financial statements at end of quarter to summarize financial health and business performance.
• Oversaw the successful completion of external audits, addressing any recommendations promptly to ensure smooth operations.
• Developed and oversaw yearly budgets and capital structure of company to determine best mix of debt, equity, and internal financing.
• Tracked cash flow and financial planning to analyze company's financial strengths and weaknesses and propose strategic directions.
• Championed effective communication between finance personnel and other departments to facilitate cross-functional collaboration on projects and initiatives.
• Established strong relationships with external stakeholders, including investors, analysts, and regulatory agencies to promote transparency and build trust in the organization''s financial management.
• Advised Board of Directors on strategic financial matters, providing insightful recommendations backed by thorough analysis.
• Collaborated with legal, accounting and other professional teams to review and maintain compliance with regulations.
• Oversaw business-wide changes to modernize procedures and organization.

• Collaborated with executive leadership team in developing long-term financial goals, ensuring alignment with overall business objectives.
• Instituted best practices in financial management processes by conducting regular reviews of procedures, policies, and systems for continuous improvement opportunities.
• Improved internal controls and risk management strategies to safeguard company assets and minimize potential losses.
• Enhanced company profitability with strategic financial planning, budgeting, and forecasting techniques to ensure optimal resource allocation.
• Negotiated favorable vendor contracts by leveraging strong analytical skills and industry knowledge for competitive advantage.
• Prepared internal and regulatory financial reports, balance sheets and income statements.
• Manages and mentors the finance, accounting, and HR team, IT(outsourced) and facilities/ custodial(outsourced) fostering a high performing culture. And works alongside the organization's CEO and COO

• Oversees day-to-day accounting operations

• Manages the month-end and year-end closing

• Oversees and directs the funds, financial records and reports, accounting, budgets, annual audit, tax return filings, purchasing, capital asset management, donation processing and risk management activities for the organization

• Prepare and present comprehensive financial statements, budgets, and forecast to the executive team, the Board and relevant stakeholders on a quarterly basis

• Coordinates, develops and executes annual budgeting process, both operating and capital and provides financial models and variance analysis and recommendations and/or corrective actions

• Ensures compliance with all relevant accounting standards(GAAP), tax regulations and non-profit reporting requirements

• Works with an external CPA firm on annual audit, and is responsible for internal control procedures necessary to obtain a clean and timely audit opinion and management report from the auditors

• Develops and implements fiscal policies, procedures and internal controls to mitigate risks and safeguard the organization's assets

• Coordinates, leads and manages annual audits(retirement plan , WC and financial) and tax filings

• Collaborates with program managers to provide financial insights and support for program planning, evaluation, and grant proposals

• Prepares historical and financial data to provide support with the budget process, leads contract negotiations and renewals, and serves as the fiscal lead for all the contracts and grant programs

• Responsible for the review, negotiations and budget execution of the organization's contracts

• Responsible for monthly/quarterly revenue and expense program/grants management, monitoring and reporting

• Advises the CEO in all matters of employee relations, including guidelines on hiring, benefits, compensation, preparation of salary scales, retirement plans, and compliance with all relevant state and federal employment rules and regulations

• Plans, leads, develops, coordinates and enforces policies, procedures, training and initiatives to support the organization's human resources compliance and strategic needs and recommends new and creative methods for retention and succession planning

• Assists in administration, interpretation, and periodic review of personnel policies and procedures and reviews and updates the Employee Handbook, as needed

• Serves as the chief liaison for the organizational risk management by managing and mitigating the organization's exposure to risk.

• Works with outside brokers to ensure the adequacy of insurance programs and partners with HR Manager to ensure risk is mitigated in personnel practices and compensation programs

• Holds oversight and responsibility for finances, and key administrative functions including Human Resources and non-profit 501c3 compliance for both programs:

Brightworks School (K-12) and Tinkering School (workshops/camps).

• Helps drive efficiency in operations, make better budget-based decisions and keep all of our administrative docks in a row across programs, contracts, and opportunities

• Serves as a key member of the executive team , finance, investment, audit, buildings and facilities and ad hoc committees of the Board

• Negotiated contracts with suppliers and vendors, securing favorable terms for the company while maintaining strong relationships.
• Successfully managed organizational change initiatives, minimizing disruptions to daily operations while achieving desired outcomes.
• Oversaw financial operations, maintaining accurate records and ensuring compliance with industry regulations.

• Manages month-end and year-end close and reporting

• Prepares and presents financial statements which includes the Balance Sheet, Income Statement, Statement of Cashflows, Budget vs Actual, P&L Comparison and Journal Entry Detail Report, to the Finance Committee and the Board

• Develops annual program budgets and cash flow forecasting, in collaboration with executive leadership team

• Manages all financial reporting, including end of year Annual Report financials

• Holds oversight of accounts payable, receivables cash flow and bank accounts

• Manages, tracks and collects accounts receivables from tuition and donations including tuition insurance program

• Manages outsourced financial functions including an external accountant and the audit firm

• Supports internal budget managers to maintain accurate and timely budget reporting

• Develops and monitors internal policies, practices and systems to facilitate an efficient and safe school operations

• Manages telecommunications services and contracts and contract negotiations, including cyber security, IT and other outsourced services

• Supervises and monitors all non-academic managers and staff in such diverse areas as finance, HR, facilities, maintenance, custodial, safety and security on the school's campus.

• Oversees all operational functions for the school, including facilities, technology, human resources, campus safety and security, emergency planning, risk management, contracts, and insurance

• Manages school and camp licensing and permits
• Holds oversight of insurance policies and internal waivers across programs

• Work with the Head of School, in collaboration with the executive team on the preparation of annual budgets and multi- year forecasts.
• Generate and review monthly financial statements that accurately reflect the school’s resources and expenditures, including coordination of all audit activities and present them to the Finance Committee.
• Monitor school cash flows and work with the Senior Leadership Team to effectively allocate budgeted funds to programs and projects.
• Conduct daily accounting activities, including cash receipts, A/R, A/P. Prepare journal entries such as accruals, prepaid accounts and payroll entries. Prepare monthly bank and credit card statements, pledges, annual fund and special event reconciliations.
• Manage billing & processing payments by ACH, checks and credit cards and billing and/or payment inquiry/communication through calls and emails.
• Implement internal controls, including separation of duties, authorization and approval, custodial and security arrangements, to safeguard assets, promote efficiency and manage risks. Streamline procedures to reduce reconciliation time.
• Monitor and compare budget to actual; prepare variance analysis and related reports for the management.
• Partner with outside auditors during annual, year-end audit and prepare audit worksheets and coordinate audit plan to ensure on-time completion and positive outcome.
• Coordinate with the IT team for the database and lease contracts management.
• Manage school’s real estate by ensuring compliance with current leases and negotiating renewals and/ or new leases.
• Assist with the termination of employees including conducting/analyzing exit interviews and processing of final checks in accordance with the applicable state and federal laws.
• Understand and communicate current HR policies as written in our employee manual to managers and employees.
• Process bi-weekly payroll including timecard corrections and management of expense reimbursements for all departments using TriNet.

• Boosted conversion rates by consistently following up with prospective students through phone calls, emails, and personalized communications.
• Assisted in meeting annual enrollment goals by consistently achieving personal recruitment targets set forth by management each academic year.
• Scheduled appointments to meet with students face-to-face and discuss education plans.
• Maximized resources by effectively utilizing CRM software to track communication efforts with potential applicants throughout their decision-making process.

• Provide consumer information regarding financial aid programs at the financial aid customer service counter, entry services, workshops, appointments, over the telephone, by email and on a drop-in basis to students, staff, and external agencies;

• Perform full-service functions related to all aspects of the financial aid programs including, but not limited to, determining eligibility for student financial aid programs, awarding aid and reconciling Federal, State and Institutional accounts.

• Evaluate recruitment techniques by determining the effectiveness of each recruitment technique used by admissions; discerning the appeal of admissions literature; defining the expectations of the college to be instilled in incoming students by the admissions staff.

• Develop a profile of students attracted to the college by conducting research; interviewing applicants; designing questionnaires for current students; analyzing questionnaire results; conducting focus groups.

• Helped large volume of customers every day with positive attitude and focus on customer satisfaction.
• Provided exceptional service through active listening, understanding member needs, and offering appropriate solutions.
• Enhanced customer satisfaction by efficiently addressing and resolving inquiries and concerns.
• Maintained high-quality service by adhering to company policies and standards in all member interactions.

• Greeted incoming visitors and customers professionally and provided friendly, knowledgeable assistance.
• Kept reception area clean and neat to give visitors positive first impression.
• Handled complaints and questions, and re-directed calls to other team members.
• Maintain a professional work environment, staff supervision and administrative support
• Manage accounting functions to allocating work assignments to approving the purchasing of office supplies and other clerical duties
• Assume leadership in the absence of manager
• Perform payroll/bookkeeping duties for the hotel which includes management of timesheet for all employees and accounting for hotel's general expenditures
• Manage the day/night operations for the hotel, ensured proper closing of the day and delivery of the reports, identified and resolved guests problems efficiently to provide guest satisfaction

-Provided students QuickBooks Basic, Intermediate and Advanced training to increase their technical skills and help them grow on their business and career.

-Assisted aspiring business owners to start their own business by providing management consulting services and customer service/sales workshops for their chosen industry

-Responsible for teaching students in our training programs in classroom and hands-on lab settings, ensuring that they gain the knowledge and skills that are required for entry level employment in their chosen field.

-Prepare, examine, and analyze accounting records, financial statements, and other financial reports to assess accuracy, completeness, and conformance to reporting and procedural standards.

-Analyze business operations, trends, costs, revenues, financial commitments, and obligations, to project future revenues and expenses or to provide advice.

-Collect data and perform research on details of transactions. Generate, review, analyze and communicate financial data that reflects actual financial performance against approved budgets. Prepare and present quantitative and qualitative analyses focusing on variances from budget and prior data.

-Heavy involvement in the month end close process, Accounts payable and accounts receivable functions, including expenses, check runs, and invoice processing

-Reconcile credit card, savings, investments and checking accounts and prepare inter company reconciliations.

-May be asked to train employees in other functions on the proper use of accounting software and tools.

Interaction normally requires the ability to gain cooperation of others, conducting presentations or providing technical information concerning specific projects.

-Plan, design, and implement a system of accounts and procedures in accordance with Generally Accepted Accounting Procedures and State Auditor of Public Accounts

• Review, process and reconcile employee and company credit card expense reports
• Run, maintain, reconcile, review, combine, analyze and validate financial data sets, utilizing financial reports, financial databases, and key financial information often from multiple systems. Assist in the preparation of basic management information reports.
• Prepare journal entries, month end accruals, and assisting with month-end closing
• Coordinate and communicate proposal submission process, both paper and electronic, and reviews documents for completeness and compliance.
• Perform payroll functions such as processing bi-weekly payroll and reviewing payroll registers