Summary
Overview
Work History
Education
Skills
Websites
Timeline
Generic

Shelby Schaafsma

Miami Beach,FL

Summary

Versatile project manager with expertise in client and vendor oversight, issue resolution, and budget management. Proven track record of managing multiple projects and teams simultaneously with successful outcomes.

Overview

8
8
years of professional experience

Work History

Senior Manager, Event Operations

F1 Miami Grand Prix - South Florida Motorsports
Miami Gardens, FL
07.2024 - Current
  • Project manage the F1 Miami GP build execution and schedule
  • Create and manage budgets for key site assets.
  • Manage 45+ vendors

Event Operations Specialist

F1 Miami Grand Prix - South Florida Motorsports
Miami Gardens, FL
08.2023 - Current
  • Developed Motorpool SOP, hired staff, and provided year-round administrative support
  • Managed nine Campus Zone Leads to oversee and troubleshoot Site Operations for the F1 Miami GP
  • Coordinated with signage consultants to plan and install signage, wayfinding, and design elements, overseeing proof approval and logistics
  • Collaborated with relevant departments to organize Race Day Driver podium operations

Various

Freelance Event Operations
08.2017 - Current
  • Artist Relations - Insomniac Events (2017 - Current)
  • Team Services Manager - F1 Miami (2022 - 2023)
  • Boutique Camping Operations - The DoLab (2018 - 2019)
  • Credentials - Art Basel Miami Beach (2017)

Procurement Specialist

F1 Miami Grand Prix - South Florida Motorsports
Miami Gardens, FL
07.2022 - 08.2023
  • Developed and implemented core procurement process within the organization as a whole
  • Saved organization $11.1M to historical spend through first year procedure (2022-2023)
  • Sought out new or recurring vendors to participate in bids, arranged negotiated vendor bids, awarded scopes to selected vendors and suppliers, and fostered long-term business relationships.

Sporting Coordinator

F1 Miami Grand Prix - Resource Event Group
Miami Gardens, FL
12.2021 - 06.2022
  • Procured required equipment for circuit, safety marshals, and F1 team garage & hospitality items
  • Coordinated and managed all equipment & deliveries
  • Liaised with legal. and finance to execute contracts and process payment

Production Coordinator

1720 Warehouse + Performance Venue
Los Angeles, CA
06.2019 - 07.2021
  • Advanced shows by liaising with talent agents and tour managers & fulfilled hospitality riders
  • Provided accommodations & booked travel
  • Logistics support for in-house production team

Education

Bachelor of Science - Hospitality & Tourism Management, Area of Focus in Event & Meeting Planning

Florida International University
North Miami, FL
12.2019

Associate in Arts -

Eastern Florida State College
Melbourne, FL
08.2017

Skills

  • Smartsheet and Bluebeam
  • Airtable and Concur
  • Microsoft Office and GSuite
  • Procurement and vendor management
  • Financial oversight and planning
  • Event logistics coordination
  • Stakeholder communication

Timeline

Senior Manager, Event Operations

F1 Miami Grand Prix - South Florida Motorsports
07.2024 - Current

Event Operations Specialist

F1 Miami Grand Prix - South Florida Motorsports
08.2023 - Current

Procurement Specialist

F1 Miami Grand Prix - South Florida Motorsports
07.2022 - 08.2023

Sporting Coordinator

F1 Miami Grand Prix - Resource Event Group
12.2021 - 06.2022

Production Coordinator

1720 Warehouse + Performance Venue
06.2019 - 07.2021

Various

Freelance Event Operations
08.2017 - Current

Bachelor of Science - Hospitality & Tourism Management, Area of Focus in Event & Meeting Planning

Florida International University

Associate in Arts -

Eastern Florida State College

Similar Profiles

CREATE PROFILE
Shelby Schaafsma