Shelly Kelley

• Monitored incoming contracts and service agreements for correct pricing and information.
• Maintained strict confidentiality of sensitive information while handling sensitive client contracts.
• Enhanced client relationships by providing exceptional support during the contract negotiation process.
• Tracked contract milestones and updated stakeholders to facilitate project progress.
• Stored and filed contract documents in orderly, organized systems.
• Streamlined contract processes by implementing efficient tracking and organization systems.
• Drafted, reviewed and revised contracts for accuracy and completeness.
• Actively participated in continuous improvement initiatives aimed at enhancing the effectiveness of contract administration processes.
• Assisted in the development of standard operating procedures, improving overall efficiency within the Contract Administration department.
• Created solicitation packages and conducted thorough research for each bid.
• Collaborated with legal team to mitigate risks, ensuring all contracts were legally sound and enforceable.
• Drafted clear, concise, and legally compliant contracts tailored to specific business needs and objectives.
• Streamlined operations by developing and implementing improved contract management processes.
• Identified opportunities to streamline processes and improve office operations and efficiency.

• Reduced supply chain risks by diversifying the supplier base and implementing contingency plans.
• Streamlined procurement processes for increased efficiency and reduced purchasing lead times.
• Enhanced supplier performance with regular evaluations, feedback sessions, and improvement plans.
• Collaborated with cross-functional teams to understand their needs and ensure timely delivery of materials.
• Achieved cost savings by negotiating contracts and managing supplier relationships.
• Improved supplier lead times through collaborative forecasting efforts.
• Conducted market research to stay informed on industry trends, competitor strategies, and emerging technologies in purchasing management.
• Led a team of procurement professionals, providing mentorship and fostering career development opportunities.
• Managed annual budgets for purchasing activities, ensuring compliance with financial guidelines and targets.
• Ensured adherence to company policies, procedures, and ethical standards in all procurement activities.
• Established robust vendor management systems for better communication and tracking performance metrics.
• Implemented inventory control measures, reducing stock levels and optimizing warehouse space utilization.
• Spearheaded continuous improvement initiatives, driving process optimization in the procurement department.
• Sourced vendors, built relationships, and negotiated prices.
• Solved diverse supply chain problems involving numerous sources, logistics, and scheduling factors.
• Generated reports, documents and analysis in [Software] for senior management review and approval.
• Implemented policies to reduce cost and eliminate waste.
• Progressed through various purchasing, warehousing and leadership roles.
• Wrote standard operating procedures for department.
• Adjusted procedures to maximize department effectiveness.
• Monitored inventory levels and avoided shortages with timely replenishment of stock.
• Negotiated pricing and terms with vendors to secure best value for company.
• Reviewed and approved purchase orders and invoices for accuracy and completeness.
• Cultivated strong relationships with vendors to maintain and improve levels of customer service.
• Created purchasing policies and procedures that complied with company standards and regulatory requirements.
• Facilitated resolution of vendor disputes and discrepancies.
• Hired and trained purchasing staff to improve effectiveness of purchasing operations.
• Reduced costs by streamlining contract bidding and procurement processes to assure best prices for materials and services.

• Trained, motivated and disciplined employees to achieve optimal performance.
• Developed strong relationships with key vendors, ensuring timely delivery of goods and services.
• Created comprehensive reports on procurement activities, providing valuable insights for senior leadership decision-making.
• Managed a team of purchasing professionals, fostering a collaborative work environment that prioritized results and efficiency.

• Responsible for special projects associated with procurement activities in the Bureau of Procurement & Supply. Makes recommendations to the Bureau Chief concerning the improvement of purchasing operations.
• Develops, monitors and interprets administrative policies and procedures for Bureau of Procurement & Supply (contractual services, commodities, leasing and land).
• Interpretation and analysis of proposed legislation, DMS rules, and Florida Statutes, to ensure agency compliance with procurement rules and regulations.
• System administrator for contractual services database, which includes being the single point of contact for the Bureau for the development of a new, web-based system to encompass contractual services, leasing, land administration and utility services. Advises management on methods of using technology to help achieve policy objectives.
• Provision of reports that require detailed analysis, planning and research on various procurement issues. Compiles statistical data and provides reports on procurement activities. Analyzes data and makes recommendations for improving current procurement processes.
• Assists procurement professionals with technical specifications, formal bidding requirements, pre-bid conferences, public bid openings and interpretation of laws, rules, policies and procedures.
• Conducts procurement activities (contract/solicitation initiation through contract execution). Provides guidance and training to Department program areas regarding professional and contractual services procurement activities. Conducts research as necessary for management review of the contractual services procurement process. Assists in the maintenance of contract files, records, solicitations, and contract logs.
• Develop training materials and conduct training for Department personnel on procurement process and issues.
• Drafts and prepares complex contract solicitations (RFIs. RFQs, ITBs, RFPs, and ITNs), in accordance with applicable rules, regulations, and statutes. Prepares solicitations for issuance. Schedules, sets-up and moderates pre-proposal meetings as necessary for solicitations. Responsible for preparation and distribution of addenda to solicitations. Conducts solicitation openings and reviews responses received to determine responsiveness to solicitation. Provides necessary forms and guidance as necessary for the solicitation evaluation committee. Reviews recommendations and posts results.
• Drafts and prepares contract documents and related correspondence in accordance with applicable rules, regulations, and statutes.
• Negotiated contracts with vendors, securing favorable terms that supported long-term business objectives.
• Optimized resource allocation through effective capacity planning and workload distribution strategies.
• Collaborated with stakeholders to develop actionable plans addressing critical business challenges.
• Managed cross-functional teams to successfully deliver complex projects on-time and within budget.

• Develop and monitor administrative policies and procedures for all Department professional and contractual services. Conducts procurement activities (contract/solicitation initiation through contract execution). Provides guidance and training to Department program areas regarding professional and contractual services procurement activities. Conducts research as necessary for management review of the contractual services procurement process. Assists in the maintenance of contract files, records, solicitations, and contract logs. Reviews solicitations/contract documents as requested by Services subsection administrator.
• Drafts and prepares complex contract solicitations (ITBs, RFPs, RFSOQs, and ITNs), in accordance with applicable rules, regulations, and statutes. Prepares solicitations for issuance. Schedules, sets-up and moderates pre-proposal meetings as necessary for solicitations. Responsible for preparation and distribution of addenda to solicitations. Conducts solicitation openings and reviews responses received to determine responsiveness to solicitation. Provides necessary forms and guidance as necessary for the solicitation review committee. Reviews review committee recommendations and posts results. Prepares notification for oral discussions; provides necessary forms and guidance to oral discussion review committee, review oral discussions review committee recommendations and posts results.
• Drafts and prepares contract documents (including, but not limited to, contracts, contract amendments, change orders, and funding increment letters) and related correspondence in accordance with applicable rules, regulations, and statutes. Reviews appropriate checklist to determine vendor/recipient determinations. Analyzes detailed budgets received for proposed contract/cost increase amendments to assure costs are reasonable and met budget constraints. Notifies potential contractors or Department personnel of the need for justification or the revision of questionable data.
• Drafts, prepares, advertises and processes exceptional purchases, specifically single sources, emergency certifications and after the fact certifications. Maintains tracking logs for exceptional purchases.
• Responsible for the accurate input of contractual and solicitation information into the Contracts Administration and Reporting system (CARS).
• Develop training materials and conduct training for Department personnel on the professional and contractual services contracting process.
• Provides assistance to agency personnel to determine the need to contract/procure services and assures that recommended action complies with all applicable rules, regulations, statutes and agency policies and procedures. Assists agency personnel/contractors in the resolution of contractual problems. Provides guidance to interested parties on Department procurement procedures.

• Develop and monitor administrative policies and procedures for all Department professional and contractual services. Conducts procurement activities (contract/solicitation initiation through contract execution). Provides guidance and training to Department program areas regarding professional and contractual services procurement activities. Conducts research as necessary for management review of the contractual services procurement process. Assists in the maintenance of contract files, records, solicitations, and contract logs. Reviews solicitations/contract documents as requested by Services subsection administrator.
• Drafts and prepares complex contract solicitations (ITBs, RFPs, RFSOQs, and ITNs), in accordance with applicable rules, regulations, and statutes. Prepares solicitations for issuance. Schedules, sets-up and moderates pre-proposal meetings as necessary for solicitations. Responsible for preparation and distribution of addenda to solicitations. Conducts solicitation openings and reviews responses received to determine responsiveness to solicitation. Provides necessary forms and guidance as necessary for the solicitation review committee. Reviews review committee recommendations and posts results. Prepares notification for oral discussions; provides necessary forms and guidance to oral discussion review committee, review oral discussions review committee recommendations and posts results.
• Drafts and prepares contract documents (including, but not limited to, contracts, contract amendments, change orders, and funding increment letters) and related correspondence in accordance with applicable rules, regulations, and statutes. Reviews appropriate checklist to determine vendor/recipient determinations. Analyzes detailed budgets received for proposed contract/cost increase amendments to assure costs are reasonable and met budget constraints. Notifies potential contractors or Department personnel of the need for justification or the revision of questionable data.
• Drafts, prepares, advertises and processes exceptional purchases, specifically single sources, emergency certifications and after the fact certifications. Maintains tracking logs for exceptional purchases.
• Responsible for the accurate input of contractual and solicitation information into the Contracts Administration and Reporting system (CARS).
• Develop training materials and conduct training for Department personnel on the professional and contractual services contracting process.
• Provides assistance to agency personnel to determine the need to contract/procure services and assures that recommended action complies with all applicable rules, regulations, statutes and agency policies and procedures. Assists agency personnel/contractors in the resolution of contractual problems. Provides guidance to interested parties on Department procurement procedures.

Develop and monitor administrative policies and procedures for all Department professional and contractual services. Conducts procurement activities (contract/solicitation initiation through contract execution). Provides guidance and training to Department program areas regarding professional and contractual services procurement activities. Conducts research as necessary for management review of the contractual services procurement process. Assists in the maintenance of contract files, records, solicitations, and contract logs. Reviews solicitations/contract documents as requested by Services subsection administrator.

Drafts and prepares complex contract solicitations (ITBs, RFPs, RFSOQs, and ITNs), in accordance with applicable rules, regulations, and statutes. Prepares solicitations for issuance. Schedules, sets-up and moderates pre-proposal meetings as necessary for solicitations. Responsible for preparation and distribution of addenda to solicitations. Conducts solicitation openings and reviews responses received to determine responsiveness to solicitation. Provides necessary forms and guidance as necessary for the solicitation review committee. Reviews review committee recommendations and posts results. Prepares notification for oral discussions; provides necessary forms and guidance to oral discussion review committee, review oral discussions review committee recommendations and posts results.

Drafts and prepares contract documents (including, but not limited to, contracts, contract amendments, change orders, and funding increment letters) and related correspondence in accordance with applicable rules, regulations, and statutes. Reviews appropriate checklist to determine vendor/recipient determinations. Analyzes detailed budgets received for proposed contract/cost increase amendments to assure costs are reasonable and met budget constraints. Notifies potential contractors or Department personnel of the need for justification or the revision of questionable data.

Drafts, prepares, advertises and processes exceptional purchases, specifically single sources, emergency certifications and after the fact certifications. Maintains tracking logs for exceptional purchases.

Responsible for the accurate input of contractual and solicitation information into the Contracts Administration and Reporting system (CARS).

Develop training materials and conduct training for Department personnel on the professional and contractual services contracting process.

Provides assistance to agency personnel to determine the need to contract/procure services and assures that recommended action complies with all applicable rules, regulations, statutes and agency policies and procedures. Assists agency personnel/contractors in the resolution of contractual problems. Provides guidance to interested parties on Department procurement procedures.