Shirali Patel
Vancouver,WA
Summary
Experienced and proactive executive assistant with a proven ability to provide comprehensive support to high-performing CEOs and C-suite executives in diverse and fast-paced environments, including venture-backed startups, government agencies, and global organizations. Adept at effectively managing complex schedules, coordinating international travel arrangements, and successfully executing cross-company projects. Thrives in ambiguous situations, driving operational excellence and fostering collaboration across teams. Committed to contributing to innovative organizations dedicated to making a meaningful impact.
Overview
9
9
years of professional experience
1
1
Certification
Work History
Executive Assistant to VP Technology (Americas) & VP Business Development & Operations (North America)
adidas
Portland, OR
04.2024 - 11.2024
- Provided high-level administrative support to two C-suite executives, aligning schedules with strategic business goals
- Managed financial processes, including departmental budget oversight and expense reconciliation, while ensuring compliance with internal financial controls
- Coordinated executive travel and events, optimizing scheduling and logistics to enhance operational efficiency
- Ensured the confidentiality of sensitive financial and business information, facilitating seamless operations during key business initiative
- Managed departmental budgets and travel expenses leading to a reduction in operational expenses
- Coordinated executive meetings and travel, facilitating key communications within North America to support growth initiatives
- Reorganized document workflows using SharePoint, reducing project turnaround time by 25% and increasing cross-functional alignment
Senior Executive Assistant to CEO & C-Suite
DexCare, Inc.
Seattle, WA
05.2021 - 02.2024
- Partnered with the CEO and C-suite to prioritize critical initiatives and drive operational excellence within the fast-paced healthcare tech startup environment
- Streamlined administrative processes to achieve significant cost savings and boost team productivity
- Provided administrative support to the CEO and CCO by anticipating needs, addressing priorities proactively, and managing high-stakes communications and complex schedules, enabling the CEO to focus on strategic initiatives without interruptions
- Successfully facilitated remote team collaboration using Slack, Teams, Asana and other tools, maintaining alignment across geographically dispersed teams
- Proactively identified and resolved operational challenges to maintain seamless organizational operations
- Supported multiple teams in various project coordination and strategic initiative tracking reports
- Saved $22K annually by implementing TravelPerk and optimizing travel policies for the executive and sales teams
- Planned and executed 10+ hybrid, offsite, and onsite events, board meetings, leadership retreats, conferences, team events, and annual all-staff gatherings, managing budgets up to $150K and achieving 95% satisfaction in post-event surveys
- Developed CDC-compliant safety protocols and reconfigured office layouts for flexible work, enabling the safe return of 100+ employees and boosting productivity by 30% while enhancing start-up culture
- Scheduled and managed on average 30+ high-value stakeholder and client engagements, lunch-ins, meetups, per national healthcare conference, driving post-event follow-ups, and pipeline tracking through Salesforce and Excel, increasing engagement and conversion opportunities
Personal Executive Assistant to CEO
Ultra-High Net-Worth CEO (Private)
Bellevue, WA
01.2020 - 12.2020
- Provided elite-level support to a private CEO, managing both personal and professional responsibilities with discretion and precision
- Oversaw the CEO’s highly demanding schedule, coordinated international travel, and managed luxury residential properties
- Acted as a trusted problem-solver, addressing unforeseen challenges swiftly and effectively to maintain seamless operations
- Supported financial planning tasks, including the management of personal assets, operational budgets, and high-level events with meticulous attention to detail
- Maintained the highest standards of confidentiality while handling sensitive personal and business matters
- Managed annual household budgets for two multi-million-dollar residences, tracking expenses and negotiating services, resulting in a 15% reduction in operating costs while maintaining high service standards
- Coordinated complex international and domestic travel logistics, including private jets, security clearances, visas, and personal transportation, achieving all required executive and family travels with intact protocols and ensuring safe measurements upon COVID pandemic outbreak
- Developed and implemented COVID-19 safety protocols for residential staff, ensuring compliance with CDC regulations, which resulted in zero health-related incidents during the lockdown and maintained seamless household operations
Lead Executive Assistant to CEO & CCO
C-SATS, Inc.
Seattle, WA
08.2018 - 12.2019
- Provided comprehensive administrative support to the CEO and CCO, managing complex schedules and prioritizing high-level tasks to ensure seamless organizational operations
- Collaborated closely with senior leadership to drive strategic initiatives, project completion, and maintain confidentiality on sensitive business matters
- Led operational process improvements that enhanced team productivity and reduced costs
- Supported the merger and acquisition of Johnson & Johnson and C-SATS, facilitating the integration of mission, values, and operations including financial accounts, banking systems, payroll, and documentation in alignment with Johnson & Johnson (J&J) corporate standards resulting in seamless transition and alignment within 4 months
- Spearheaded the implementation of Salesforce and SharePoint, reducing storage needs and improving document accessibility by 20%
- Orchestrated two office relocations, managing contractor timelines, budget, vendor negotiations, and equipment procurement, completing both 10% under budget and fully operational within 9 months, aligning with business needs
Executive Assistant to VP of Product, CFO & Technology Department
MCG Health, LLC (Part of Hearst)
Seattle, WA
07.2015 - 08.2018
- Delivered executive-level support to MCG Health’s leadership, managing schedules, financial reviews, and technical operations with precision
- Collaborated with cross-functional teams to address challenges and ensure organizational goals were met
- Proactively resolved complex scheduling conflicts and implemented process improvements to enhance executive decision-making
- Increased event efficiency by 10% through detailed vendor negotiations and effective budget management
- Resolved 20–30 daily technical inquiries using Salesforce and SQL, improving client satisfaction scores by 15%
- Designed and maintained executive dashboards, providing actionable insights into leadership decision-making
- Proactively identified operational inefficiencies, introducing workflow changes that improved productivity by 15%
Education
Bachelor of Arts - English Studies, Public Relations
University of North Carolina
Charlotte, NC05.
Skills
- Executive administrative support
- Strategic calendar management
- Financial analysis & budget planning
- Project coordination
- Travel & expense logistics
- Event planning (Offsite/Onsite)
- Problem solving & conflict resolution
- Strategic initiative tracking
- Stakeholder & vendor management/alignment
- Confidential & data security
- Meticulous attention to detail
- Cross department collaboration
- Policy and process development & improvement
Certification
- Crucial Conversations and Crucial Accountability Workshop Certified, 2013
- Emotional Intelligence (EI) Certification, 2016
Accomplishments
- Managed travel logistics and expenses, reducing operational costs by 22%, while maintaining adherence to budgeting protocols for financial planning.
- Facilitated workplace optimization by conducting a comprehensive SWOT analysis on office operations, resulting in a 25% reduction in overhead costs through vendor renegotiations and resource reallocation.
- Led dual workplace transition project, overseeing logistics, vendor management, design, and budget coordination, completing all tasks ahead of schedule within a $1M budget.
- Spearheaded and enforced standard operating procedures (SOPs) for internal and external communication across leadership teams, increasing project delivery timelines by 15% due to improved cross-departmental collaboration.
Affiliations
American Society of Administrative Professionals (ASAP)
Technical Proficiencies
• Productivity/Administrative: Microsoft Office 365 (Outlook, Excel, Word, PowerPoint, Illustrator, OneNote, and Visio)
• Design/Document Management/E-Signature: Canva, Adobe, and DocuSign
• Collaboration/Cloud Storage/CRM/ERP: SharePoint, Confluence, Dropbox, Salesforce, and Oracle
• Travel/Expense/Human Resources/Payroll: Concur, TravelPerk, QuickBooks, Workday, Paylocity, ADP, and Bamboo HR
• Communication Channels/Platforms: Teams, Webex, Zoom, Slack, Messenger, iOS & Android, Windows 10-11 & Mac
Timeline
Executive Assistant to VP Technology (Americas) & VP Business Development & Operations (North America)
adidas
04.2024 - 11.2024
Senior Executive Assistant to CEO & C-Suite
DexCare, Inc.
05.2021 - 02.2024
Personal Executive Assistant to CEO
Ultra-High Net-Worth CEO (Private)
01.2020 - 12.2020
Lead Executive Assistant to CEO & CCO
C-SATS, Inc.
08.2018 - 12.2019
Executive Assistant to VP of Product, CFO & Technology Department
MCG Health, LLC (Part of Hearst)
07.2015 - 08.2018
Bachelor of Arts - English Studies, Public Relations
University of North Carolina