Shirley E. Cole
Randolph,MA
Summary
Experienced with program coordination, managing multiple responsibilities efficiently and effectively. Utilizes organizational and project management skills to streamline processes and support departmental goals. Knowledge of building strong relationships with staff and other stakeholders, ensuring supportive and compliant environment.
Overview
22
22
years of professional experience
1
1
Certificate
Work History
Fellowship Coordinator, Anesthesia, Critical Care
Beth Israel Lahey Health
12.2023 - 07.2024
- Coordinated the day-to-day recruitment processes of nine fellowship programs
- Coordinated and facilitated application/interview selection process
- Served as a primary point of contact for prospective applicants, addressing inquiries and providing guidance throughout the application process
- Coordinated with faculty members to ensure timely and accurate submission of required documents for fellowship applications
- Processed all required documentation, including licenses, visas, and credentialing
- Worked in partnership with fellowship program directors to prepare materials, interviews, orientations, and evaluations processes
- Understood and applied institutional program guidelines to organize and monitor compliance requirements
- Coordinated orientations and scheduled meetings, functions, and dedicated events throughout the year
- Managed evaluation system to collect data and organize timely feedback
- Coordinated and monitored affiliation agreements related to training programs and serves as a liaison between area hospitals
Residency Program Manager, OB/GYN
Boston Medical Center
09.2013 - 12.2023
- Managed day-to-day operations of residency program consisting of twenty residents, plus visiting rotators
- Oversaw residency-related education budget, including approving and processing of reimbursements and vendor payments
- Processed residents/fellows' payroll, monitor time utilization, while keeping staff apprised of balances
- Ensured compliance with current guidelines of American Medical Association (AMA), Accreditation Council for Graduate Medical Education (ACGME), and other applicable specialty boards
- Managed resident, faculty, and program evaluation process to ensure compliance with rules and regulations of governing boards (ACGME, GME, etc.)
- Coordinated and organized residency program activities, including creation, distribution, compilation, and maintenance of all required documentation related to trainees and educational activities
- Implemented all required modules of New Innovations residency management software, including management and reporting of data, as well as user training for program, faculty, and residents
Residency Education Program Coordinator, Anesthesia
Boston Medical Center
12.2009 - 08.2013
- Coordinated day-to-day operations of Anesthesia residency program consisting of twenty-seven residents
- Ensured compliance with current guidelines of American Medical Association (AMA), Accreditation Council for Graduate Medical Education (ACGME), and applicable specialty boards
- Managed resident, faculty, and program evaluation process to ensure compliance with rules and regulations of governing boards (ACGME, GME, etc.)
- Coordinated and organize residency program activities, including creation, distribution, compilation, and maintenance of all required documentation related to the trainees and educational activities
- Implemented all required modules of the New Innovations residency management software, including the management and reporting of data, as well as user training for program, faculty, and residents
- Supervised incoming medical student and resident rotations, including date-sensitive evaluation process and rotation documentation
- Managed didactic lecture series, Grand Rounds, and calendar of events, including coordinating dates, topics, and lecturers while adhering to Boston University School of Medicine's CME and Liaison Committee on Medical Education (LCME) guidelines
- Managed and administer resident and medical student educational activities using Blackboard Academic Software suite
- Provided administrative support to Program Director, as well as coordination between physicians, lecturers, residents, medical students, and institutional and regulatory administrative offices
Executive Assistant, Psychiatry
Boston Medical Center
09.2007 - 11.2009
- Provided executive-level administrative support to Vice Chair of Department of Psychiatry Clinical Services
- Handled confidential and sensitive information with discretion and tact.
- Liaison between Vice Chair and all impacted internal departments and external consultants to ensure proper communications and reporting practices
- Processed monthly expense reports reflecting supporting documents and budget code indexes
- Processed and tracked credentialing and reappointment for new faculty
- Assisted vice chair with research grants (prepared submissions, IRB approvals, progress reports, etc.)
- Coordinated medical student admissions interviews
- Prepared and coordinated Grand Rounds, Clinical Studies Unit, Pediatric Emergency Services, and Consultation & Liaison schedules, including preparing detailed and complex PowerPoint presentations
- Assisted with departmental recruitment advertising
- Prepared vice chair's confidential correspondence, including patient related mailings, recommendation letters, senior management meeting agenda, etc
Administrative Coordinator, Pediatrics
Boston Medical Center
10.2006 - 09.2007
Administrative Coordinator, Preoperative Evaluation
Harvard Vanguard Medical Associates
12.2003 - 10.2006
Office Manager, Vascular Surgery
Brigham and Women's Hospital
10.2002 - 12.2003
Education
Associate of Arts - Business Administration
Newbury Junior College
Boston, MASkills
- Recruitment strategies
- Program management
- Training facilitation
- Planning and coordination
- Budget control
- Personnel management
- Teamwork
- Problem-solving
- Time management
- Problem-solving abilities
- Organizational skills
- Team building
Work Availability
monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
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Affiliations
- National Notary Association
- American Society of Notaries
- American Association of Notaries
- International Association of Event Planners
Work Preference
Work Type
Full TimePart TimeWork Location
On-SiteRemoteHybridImportant To Me
Work-life balanceFlexible work hoursPersonal development programsWork from home optionTeam Building / Company RetreatsPaid sick leaveHealthcare benefitsQuote
"If you find it in your heart to care for someone else, you will have succeeded"
Maya Angelou
Timeline
Fellowship Coordinator, Anesthesia, Critical Care
Beth Israel Lahey Health
12.2023 - 07.2024
Residency Program Manager, OB/GYN
Boston Medical Center
09.2013 - 12.2023
Residency Education Program Coordinator, Anesthesia
Boston Medical Center
12.2009 - 08.2013
Executive Assistant, Psychiatry
Boston Medical Center
09.2007 - 11.2009
Administrative Coordinator, Pediatrics
Boston Medical Center
10.2006 - 09.2007
Administrative Coordinator, Preoperative Evaluation
Harvard Vanguard Medical Associates
12.2003 - 10.2006
Office Manager, Vascular Surgery
Brigham and Women's Hospital
10.2002 - 12.2003
Associate of Arts - Business Administration
Newbury Junior College
Certification
- Certified Notary Public, 2014
- Certified Event Planner, International Association of Professions Career College - 2023
References
References
References provided upon request
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