Silvia Villatoro
Houston
Summary
Office Administrator with extensive experience in accounts payable and financial management. Successfully processed tax payments in compliance with regulations while conducting audits of accounts payable transactions to ensure adherence to policies. Coordinated resolution of customer disputes related to invoices, ensuring timely payments according to contract terms. Demonstrated ability to negotiate payment terms with vendors, optimizing cash flow and maintaining accurate records of financial documents.
Overview
20
20
years of professional experience
Work History
Accounts Payable Manager
Enstructure Richardson I
Galena Park
03.2023 - 10.2024
- Processed tax payments on a timely basis in compliance with applicable regulations.
- Conducted periodic audits of accounts payable transactions to ensure compliance with accounting policies and procedures.
- Coordinated the resolution of customer disputes relating to past due invoices or charges.
- Ensured all payments were made in accordance with contract terms and conditions.
- Negotiated payment terms with vendors to maximize cash flow and minimize interest expenses.
- Monitored daily accounts payable activities and ensured compliance with established internal control procedures.
- Researched discrepancies between invoice amounts, purchase orders, receiving reports.
- Reviewed vendor invoices for accuracy and completeness prior to payment processing.
- Maintained accurate records of invoices, purchase orders, and other financial documents.
- Reconciled monthly statements from vendors and suppliers.
- Provided guidance to team members regarding complex billing issues or payment inquiries.
- Created detailed reports on aging payables, vendor payments, cash disbursements.
- Prepared weekly check runs for approval by management or executive staff members.
- Collaborated with other departments such as procurement, treasury, and accounting.
- Managed credit card programs including issuing cards and reconciling monthly statements.
- Assisted external auditors during year-end audit process by providing required documentation.
- Created new audit procedures, reducing voided checks, and ensuring regulatory compliance.
- Analyzed accounts payable processes and implemented improvements to reduce processing time.
- Reviewed all invoices for accuracy, subsequently resolving various issues.
- Managed a team of accounts payable clerks, providing training and support to ensure high performance and career development.
- Calculated month-end accrual entries for trade payables.
- Prepared and updated vendor files, tax documents and insurance information.
Accounting Team Leader
R. Warehousing & Port Services Inc
Houston
05.2018 - 02.2023
- Actively participated in cross-functional project teams to develop solutions for business needs.
- Reconciled bank statements on a monthly basis ensuring accuracy of cash balances.
- Monitored internal control processes and identified areas for improvement or corrective action plans.
- Supported efficient accounting operations with high-quality administrative support.
- Delivered superior level of customer service to small business clients.
- Cross-trained employees, enabling completion of priority tasks during personnel absences.
- Updated and managed accounts payable databases, employing access controls to protect data.
- Managed accounts payable and receivable, improving cash flow management.
- Reviewed monthly balance sheet reconciliations and journal entries prepared by the accounting staff.
- Maintained and monitored accounting staff workloads, providing guidance and support as needed.
- Supervised a team of four accountants in daily operations including accounts payable and receivable functions.
- Reviewed employee timesheets for accuracy prior to submitting them for payroll processing.
- Assisted with budgeting activities including forecasting revenues and expenses and preparing variance analyses.
- Collaborated with auditors during annual audit reviews of financial records.
- Maintained accurate accounts for cash, fixed assets and other transactions.
Assistant to the Comptroller
Richardson Companies
Houston
01.2013 - 04.2018
- Assisted the Comptroller with organizing and managing financial documents.
- Assisted with payroll processing activities including running payroll reports and entering employee timecards into the system.
- Maintained detailed records of all financial transactions.
- Conducted regular reviews of account balances to ensure accuracy.
- Reconciled inter-company accounts on a regular basis.
- Processed invoices for payment, maintaining accurate records of all transactions.
- Generated quarterly reports summarizing revenue and expenses by department.
- Coordinated with vendors regarding billing issues or disputes.
- Reconciled accounts payable and receivable records on a daily basis.
- Monitored bank accounts for discrepancies and resolved any irregularities as needed.
- Reviewed and updated accounting policies, procedures and internal controls.
- Maintained office by preparing payroll, designing filing systems and reviewing and approving supply requisitions.
- Managed executives' calendars to keep track of events, meetings and activities.
- Ordered office supplies to keep stationary and inventory properly stocked.
- Organized and prepared meeting rooms and equipment for onsite and offsite events.
- Organized files, developed spreadsheets, faxed reports and scanned documents, maintaining front desk and reception area in neat and organized fashion.
- Created spreadsheets in Microsoft Excel for record-keeping and reporting.
Staff Accountant
Richway Transportation Services Inc
Houston
01.2010 - 12.2012
Accounting Assistant
Richardson Marine LP
Houston
10.2007 - 12.2009
Accounting Clerk
Richway Cartage Inc
Houston
11.2006 - 09.2007
Maintenance Data Entry/DOT Coordinator/Payroll
R. Warehousing & Port Services, Inc
Houston
02.2005 - 10.2006
Bank Teller
Woodforest National Bank
Houston
06.2004 - 01.2005
Education
BBA - Accounting
University of Houston-Downtown
Houston , TX05-2028
Associate of Arts - Business Administration
San Jacinto College
Pasadena, TX08-2004
High School Diploma -
Galena Park High School
Galena Park, TX05-2002
Skills
- Financial analysis
- Accounts payable
- Tax compliance
- Team leadership
- Customer service
- Problem solving
- Data reconciliation
- Bank reconciliation
- Credit card reconciliation
- General ledger accounting
- Onboarding and training
- Cash flow management
- Quickbooks
- Microsoft office
- Microsoft Dynamics
- Excel
- Power Point
- Word
- Access
- Outlook
Languages
Spanish
Native/ Bilingual
Affiliations
- Travel
- Running
- Catholic
References
References available upon request.
Timeline
Accounts Payable Manager
Enstructure Richardson I
03.2023 - 10.2024
Accounting Team Leader
R. Warehousing & Port Services Inc
05.2018 - 02.2023
Assistant to the Comptroller
Richardson Companies
01.2013 - 04.2018
Staff Accountant
Richway Transportation Services Inc
01.2010 - 12.2012
Accounting Assistant
Richardson Marine LP
10.2007 - 12.2009
Accounting Clerk
Richway Cartage Inc
11.2006 - 09.2007
Maintenance Data Entry/DOT Coordinator/Payroll
R. Warehousing & Port Services, Inc
02.2005 - 10.2006
Bank Teller
Woodforest National Bank
06.2004 - 01.2005
BBA - Accounting
University of Houston-Downtown
Associate of Arts - Business Administration
San Jacinto College
High School Diploma -
Galena Park High School